ADEA Fall Meetings

Registration Information

The deadline for online registration is Friday, Sept. 12. After this date, registrations will only be taken on site.

Registration fees for this conference are based on individual ADEA membership. You must be a current ADEA member to qualify for the member registration rate. If you are not a current ADEA member, the nonmember rate will apply. (Join or renew your ADEA membership at adea.org/join.)

Registration includes all materials, hosted meals, refreshment breaks and receptions. Lodging and travel costs are at the registrant’s expense.

Guest Policy

Guest registration is limited to one adult guest (18 years or older) who is not a dental education colleague. The registered adult guest may attend all non-ticketed meal functions and evening receptions. Individuals under the age of 21 are not permitted at events where alcohol is served.

Registration Payments

Registration payments must be received to collect your conference badge on site.

Credit Card Payments

Credit card payments can be made online at adea.org/invoice by entering your customer ID and invoice number. This information can be found in your confirmation email, sent from meetings@adea.org at the time you registered.

Financial disclaimer for credit card payments: ADEA reserves the right to charge the correct amount if it is different from the total payment made at the time of registration.

Check Payments

When paying by check, a copy of your registration confirmation must accompany your payment.

Make checks payable to “American Dental Education Association.”

If mailing via U.S. Postal Service, please send your check payment to:

American Dental Education Association
Meetings and Conferences
2025 ADEA Fall Meetings
Department 0741
Washington, DC 20073-0741

If mailing via FedEx, UPS, DHL or other private carriers, please send your check payment to:

American Dental Education Association
Meetings and Conferences
2025 ADEA Fall Meetings
655 K Street, NW, Suite 800
Washington, DC 20001

Cancellations

To receive a refund for your conference registration, you must submit a written cancellation by Friday, Sept. 12 to the Registration Team at meetings@adea.org.

ADEA will issue a refund—minus an individual $75 processing fee—after the meeting’s conclusion. Cancellation requests received after Sept. 12 are not eligible for refund or credit. Refunds or credits will not be given for failure to attend, late arrival, unattended events or early departure.

Notice

ADEA may take photos, screen shots and video recordings at this event. By registering for this event, you give ADEA and its and media partners permission to use any photos, screen shots and videos taken during the event (live or virtual) in which you appear, as well as any written comments you submit on evaluation forms, in chat-box or on social media to be recorded or used for ADEA's promotional purposes.

In response to member requests to share the rich content found in chats, ADEA may download chat-box posts and share this unedited content with conference attendees for their individual informational purposes.

The American Dental Education Association is an ADA CERP Recognized Provider.

ADA CERP is a service of the American Dental Association to assist dental professionals in identifying quality providers of continuing dental education. ADA CERP does not approve or endorse individual courses or instructors, nor does it imply acceptance of credit hours by boards of dentistry. Concerns or complaints about a CE provider may be directed to the provider or to the Commission for Continuing Education Provider Recognition at CCEPR.ada.org.

All speakers agree that neither they nor members of their immediate family have any financial relationships with commercial entities that may be relevant to their presentation.

Agenda

The session will feature the following individual councils/ sections meetings:

• Academic Deans Agenda (PDF)
• AFASA Agenda (PDF)
• COAEP Agenda (PDF)
• COF Agenda (PDF)
• COS Agenda (PDF)
• PD Workshop Agenda (PDF)

Please refer to individual agendas for start and end times each day.

Hotel Reservation Information

Hotel Polaris
8989 N Gate Blvd, 
Colorado Springs, CO 80921
(833) 311-5581

Reserve Hotel

The hotel reservation deadline is Friday, Sept. 12.

• All rates are per room, per night and are subject to an 8.2% sales tax, 2.0% occupancy tax and a 5.0% taxable public improvement fee (PIF) for King or Queen/Queen occupancy, as well as a nightly $15 facility fee. 

• Rates are available three days before and after the conference, based on availability.

Hotel room reservations can be made online, or by calling (833) 311-5581.

The deadline for making hotel reservations at the group rate is Friday, Sept. 12, or when the group rate rooms sell out—whichever occurs first. After Sept. 12, reservations at the group rate will be accepted only on a space-available basis. The room block may be filled before the deadline, so we encourage you to make reservations early.

You are responsible for making your hotel arrangements directly with the property. The meeting registration does not include hotel arrangements, flight, ground transportation or any incidentals related to traveling to the meeting.

Check-in/Check-out Time

Hotel check-in time is 4:00 p.m. or earlier as rooms become available. Check-out time is noon.

Cancellations

Please contact the hotel directly if you need to cancel your reservation.

Reservations may be cancelled up to five days prior to the reserved arrival date at no charge. For cancellations made after the time noted, the hotel will retain the room deposit of one night plus applicable taxes.

Questions

• For registration, please contact:
  Registration Team
  meetings@adea.org
 
• For housing and transportation, please contact:
  Donna Casimier
  ADEA Senior Manager
  CasimierD@adea.org
 
• For program content, please contact:
  Sonya Smith
  ADEA Chief Operating Officer and Chief of Staff
  SmithsG@adea.org
  or
  Krisa Haggins
  ADEA Chief of Meetings and Deputy Chief of Staff
  HagginsK@adea.org