Frequently Asked Questions

Hotel Polaris
8989 N Gate Blvd,
Colorado Springs, CO 80921

For more information, visit the hotel information page.

You can register online until Friday, Sept. 12. After Sept. 12, registrations will only be taken on site.

You can join or renew your ADEA membership online at adea.org/join.

Please submit a written cancellation message to the registration team at meetings@adea.org by Friday, Sept. 12.

See the registration information page for details.

You can make the reservation online or call the number at (833) 311-5581.

Visit the hotel information page for all hotel-related information. Hotel reservation cut-off date is Friday, Sept. 12.

The closest airport is Colorado Springs Airport (COS).

Attire for the meeting is business casual. Please dress in layers as temperatures in meeting rooms may vary.

Please see the registration information page for guest information.

ADEA does not allow children to attend any conference functions. If children accompany a participant to the conference, arrangements should be made for their supervision.

Speaker presentations will be in the online program planner, which will be made available closer to the event.

An agenda is available on the ADEA website.

Yes. Attendees will be able to obtain CE credits using the program planner, which will be made available closer to the event.

While we look forward to an in-person conference, there is no higher priority than the safety and well-being of ADEA members and staff. Accordingly, we continue to monitor the status of the COVID-19 variants and their impact on the operational status of our ADEA Member Institutions. ADEA will implement health and safety protocols appropriate to the public health circumstances existing at the time of the conference. Compliance with some or all the protocols adopted by ADEA will be mandatory for in-person attendance and participation at the conference by members, guests of members, sponsors, staff, etc.

Additional information regarding the specific health and safety measures, and any necessary consents by you, will be communicated prior to the first day of the conference. Failure to adhere to or comply with the safety protocols in place may result in removal from the event and/or event premises. Be sure to check the 2025 ADEA Fall Meetings periodically for the latest conference updates.

If you have questions regarding registration changes, please contact the registration team at meetings@adea.org.

If you have questions regarding housing and transportation, please contact Contact Donna Casimier at CasimierD@adea.org.

If you have questions regarding program content, please contact Sonya Smith at SmithSG@adea.org and Krisa Haggins at HagginsK@adea.org.