Important Information

Important Information for Attendees: Things Attendees Should Know

Code of Conduct

Starting with the 2026 ADEA Annual Session & Exhibition, event registrants will be required to agree to the ADEA Code of Conduct for Meetings, Conferences, Events, and Virtual Communities. This policy is illustrative of ADEA’s commitment to creating a culture of respect and safety by taking actions that demonstrate an intolerance of sexual and intersecting bases of harassment (e.g., based on gender, race/ethnicity, nationality, religion, actual or perceived sex, sexual orientation, identity and expression, disabilities, marital status, age, religion and other identities) at its meetings and other events.

Please visit the ADEA Code of Conduct for Meetings, Conferences, Events, and Virtual Communities page for more information.

Electronic Translation Service

As part of ADEA’s ongoing commitment to creating an inclusive and accessible learning environment, we’re excited to pilot a new AI-powered service that delivers real-time captions for select conference sessions straight to your mobile device.

This innovative tool is designed to enhance the experience for attendees who are deaf or hard of hearing, as well as those who prefer to follow along in a different language. Getting started is easy—just look for the Wordly QR codes in the plenary sessions and the Chair of the Board of Directors Symposia to access live captions and make the most of your conference experience.

Childcare

Visit the Childcare Services page for information.

First-timers Lounge

The First-timers Lounge will return to the Exhibit Hall this year, and will be open during the Exhibit Hall hours: Sunday, March 22, noon – 5:00 p.m., and Monday, March 23, 9:45 a.m. – 3:00 p.m.

The First-timers Lounge provides a comfortable space for first-time attendees to speak with ADEA members and learn more about how to make the most of their time at the ADEA Annual Session & Exhibition and of the services that ADEA offers to our membership.

Health and Safety

ADEA is collaborating with the Palais des Congrès de Montréal to maintain a safe and productive conference experience for all attendees. 

While we look forward to an in-person conference, there is no higher priority than the safety and well-being of ADEA members and staff. Accordingly, we continue to monitor the status of the COVID-19 variants, RSV, measles and other communicable diseases and their impact on the operational status of our ADEA Member Institutions.

ADEA will implement health and safety protocols appropriate to the public health circumstances existing at the time of the conference. Compliance with some or all the protocols adopted by ADEA will be mandatory for in-person attendance and participation at the conference by members, guests of members, sponsors, staff, etc. Additional information regarding the specific health and safety measures and any necessary consents by you will be communicated prior to the first day of the conference. Failure to adhere to or comply with the safety protocols in place may result in removal from the event and/or event premises.

Please visit this page for the most up-to-date information, including any changes related to health and safety protocols.