Affiliate Event
ADEA Annual Session & Exhibition Affiliate Event Submissions
The 2026 ADEA Annual Session & Exhibition will be held March 21-24, 2026, in Montréal, Canada. ADEA provides complimentary meeting space to affiliated organizations on a space-available basis.
Each group is responsible for all charges incurred using the assigned space. This includes, but is not limited to, catering orders, audio/visual, power, etc. Meetings or events affiliated with the ADEA Annual Session & Exhibition are identified as such in the conference program.
Dates and Times
All affiliate events will be scheduled at either the Le Westin Hotel. The following are the 2026 dates and times available for affiliate events:
- Friday, March 20 | Anytime
- Saturday, March 21 | 7:00 a.m. – 4:00 p.m.; 6:30 – 9:00 p.m.
- Sunday, March 22 | 5:30 – 7:00 p.m.
- Monday, March 23 | 6:00 – 8:00 a.m.; 5:00 – 6:00 p.m.
- Tuesday, March 24 | 6:00 – 8:00 a.m.; 11:30 a.m. – 2:30 p.m.
Note: No events will be scheduled during ADEA Exhibit Hall hours on Sunday, March 22, noon – 5:00 p.m. and on Monday, March 23, 9:45 a.m. – 3:00 p.m.
Submission Approval
Your submission placement is contingent on ADEA staff approval and room availability. You will be notified in January of approval and placement.
Contact
Upon approval of your affiliate event, ADEA will provide the name of the hotel event manager assigned to the event. Please do not contact the hotel prior to receiving authorization from ADEA.
Charges, Room Set Up and Audiovisual Requirements
ADEA provides complimentary meeting space for affiliate organizations as a convenience. Each organization is responsible for all charges, including, but not limited to, audiovisual, food and beverage, labor, etc. Service orders made by affiliate groups constitute a contract between the affiliate group and the vendor exclusively, and not ADEA. Catering menus will be sent with event approval.
Health and Safety
Visit the Health and Safety information for details.
We look forward to your participation in the 2026 ADEA Annual Session & Exhibition.
Changes and Questions
If you require changes to your request or have questions, please contact Donna Casimier, ADEA Senior Meetings Manager, at casimierd@adea.org or 202-238-3992.