Procedures regarding resolutions:

• Resolutions may be presented to the House of Delegates either by the Board of Directors or by any delegate in writing, up to and including the Opening of the House of Delegates.
• Any Individual Member may submit a resolution to the Board of Directors by December 1 prior to the next ADEA Annual Session & Exhibition, which in its discretion may or may not choose to forward it for further consideration.
• Resolutions not brought before the last Board of Directors meeting prior to the ADEA Annual Session & Exhibition may be introduced at the Opening of the House of Delegates and must be presented by a delegate.
• Resolutions brought after the Opening of the House of Delegates cannot be considered by the House until the following year. The resolution can be sent immediately after the ADEA Annual Session & Exhibition to the ADEA President and CEO, who then presents it to the Board of Directors for consideration before the next ADEA Annual Session & Exhibition.
• At its discretion, the Board of Directors may submit resolutions to an appropriate Association component group for advice before forwarding the resolution to the House of Delegates.
• Annually, the Board of Directors appoints Reference Committee members to hold hearings at the ADEA Annual Session & Exhibition on resolutions being presented to the House of Delegates and to make recommendations on those resolutions upon request of the Board of Directors.
• Resolutions proposing expenditure of Association funds must be accompanied by a cost impact statement estimating the amount of funds required and the period of expenditure. 
• Resolutions proposing changes in the ADEA policies and Bylaws must specify how the ADEA Policy Statements, Position Papers and Bylaws would be affected.   

Most resolutions presented to the ADEA House of Delegates are reviewed and deliberated by the ADEA Board of Directors prior to the House of Delegates meeting in March. Some resolutions are brought to the floor of the House during the Opening Session of the ADEA House of Delegates.

Any resolution must establish, amend or delete the Association’s policies and administrative procedures. Resolutions may deal with the Association’s administrative, procedural and business affairs, or they may deal with ADEA’s policies and public positions. Resolutions are not used to endorse or make recommendations. 

Please note that staff will assist members in drafting resolutions and estimating expenditures. 

Questions should be directed to Brian Robinson, Governance Manager, at RobinsonB@adea.org or (202) 513-1162. Additionally, all resolutions that are submitted to the ADEA Board of Directors for the ADEA Board of Director’s possible submission to the ADEA House of Delegates must be sent by December 1 prior to the next ADEA House of Delegates Session via email to Brian Robinson, ADEA Governance Manager, at RobinsonB@adea.org or officially carrier stamped no later than December 1 prior to the next ADEA House of Delegates Session and mailed to Brian Robinson, Governance Manager, ADEA, 655 K Street, NW, Washington, DC 20001.

Resolutions must follow a specific format and ADEA staff will assign numbers. “Whereas” clauses should not be used. Instead, when necessary, a succinct background statement should precede the resolution. The following fictitious statement and resolution exemplifies the format of an ADEA resolution.   

Resolution 7H-2010

ADEA Council of Sections ADEA Policy Statement Revision:

Health Promotion and Prevention. Dental Caries

Background

Caries remains an ongoing and significant disease within the United States, Canada and the world. The management of dental caries has evolved to include early diagnosis, nonsurgical intervention and prevention, as well as the minimal and traditional surgical intervention.

U.S. and Canadian dental schools and allied dental health programs need to take the lead in the clinical implementation of a curriculum that reflects this change to a better patient-centered, evidence-based practice. The members of the ADEA Cariology Special Interest Group strongly believe that it is time for ADEA to take the lead in advocating for a universal commitment to teaching caries management by risk assessment.

Proposed Amendment

The Administrative Board of the ADEA Council of Sections supports amending ADEA Policy Statement Section V. Health Promotion and Disease Prevention B. Dental Caries, which currently reads:

B. Dental Caries

1. Fluoride. ADEA supports and encourages fluoridation of community water supplies and the use of topical fluoride. Community water fluoridation is safe, practical and the most cost-effective measure for the prevention of dental caries.

2. Dental Sealants. ADEA supports and encourages widespread use of dental sealants and fluoride varnishes as a significant cost-effective primary preventive method for the prevention of dental caries.

to read:

B. Dental Caries

1. ADEA supports and encourages the education of students, professionals and the public on behaviors that will promote health by preventing and managing dental caries based on proper disease diagnosis, caries risk assessment and prognosis, including preventive oral health care measures, proper nutrition and the management of dental caries utilizing risk-based, minimally invasive nonsurgical and surgical modalities, as dictated by the best evidence available.

2. Fluoride. ADEA supports and encourages fluoridation of community water supplies and the use of topical fluoride. Community water fluoridation is safe, practical and the most cost-effective measure for the prevention of dental caries.

3. Dental Sealants and Fluoride. ADEA supports and encourages widespread use of dental sealants and fluoride varnishes as a significant cost-effective primary preventive method for the prevention of dental caries.

The ADEA Board of Directors asks the House to approve the following resolution:

7H-2010: Resolved, that the ADEA House of Delegates amends the ADEA Policy Statement Section V, Health Promotion and Disease Prevention B. Dental Caries to read:

B. Dental Caries

1. ADEA supports and encourages the education of students, professionals and the public on behaviors that will promote health by preventing and managing dental caries based on proper disease diagnosis, caries risk assessment and prognosis, including preventive oral health care measures, proper nutrition and the management of dental caries utilizing risk-based, minimally invasive nonsurgical and surgical modalities, as dictated by the best evidence available.

2. Fluoride. ADEA supports and encourages fluoridation of community water supplies and the use of topical fluoride. Community water fluoridation is safe, practical and the most cost-effective measure for the prevention of dental caries.

3. Dental Sealants and Fluoride. ADEA supports and encourages widespread use of dental sealants and fluoride varnishes as a significant cost-effective primary preventive method for the prevention of dental caries.