How do I register for the
register online. The registration deadline is Friday, Jan.
4, 2019. Onsite registration will not be available.
What is the contact information for the Hotel El Convento?
Hotel El Convento
100 Cristo Street
San Juan, 00901
How do I make a hotel
receive ADEA’s discounted rate, make your reservations online or
the hotel directly at 787-723-9020 and request the ADEA group rate.
room rate for ADEA attendees is $269, single or double occupancy, plus
applicable taxes (and fees, per room, per night. The rate for each additional
person, age 18 and older, is $35 plus applicable taxes, per person, per night.
All rates are per room, per night and are subject to a 20% tariff (taxable) and
9% government tax. Rates are available three days before and after the
conference, based on availability.
deposit by major credit card is required at the time of booking. The deadline
to make hotel reservations at the group rate is Friday, Jan. 4, 2019.
may be cancelled up to 72 hours prior to reserved arrival date at no charge.
For cancellations made after the time noted, the hotel will retain the room
deposit of one night plus applicable taxes. Hotel check-in time is 3:00 p.m. or
earlier as rooms become available. Check-out time is noon. Please contact the
hotel directly should you need to cancel your hotel reservation.
What if I want to arrive
early or stay after the conference?
ADEA hotel block rates (see above) are available three days before and after
the program dates based on guest room availability.
What times and events should I keep in mind when making travel arrangements?
program will begin at 6:30 p.m. on Thursday, Jan. 31 with a reception and
dinner. The program will end on Sunday, Feb. 3 at 11:00 a.m.
Which is the closest airport to the conference site?
closest airport to the Hotel El Convento is the Luis Munoz Marin International
Airport (SJU), which is approximately 15 minutes away. View a list of ground
transportation options here: ground transportation.
Travel Advisory: Starting Jan. 22, 2018, passengers who have driver’s licenses
issued by a state that is not yet compliant with REAL ID and has not received
an extension will need to show an alternative form of acceptable identification
for domestic air travel. You can check if your state is REAL ID compliant
REAL ID: Passed by Congress in 2005, the REAL ID Act established minimum
security standards for state-issued driver’s licenses and identification cards
and prohibits federal agencies, like TSA, from accepting licenses and
identification cards for official purposes from states that do not meet these
standards. To learn more, download a factsheet or
How do I get to and from the airport?
transportation options can be found here.
If I drive, how do I get there and where
do I park?
directions to the Hotel El Convento can be found on the hotel
parking for guests is available at a rate of $20 daily. Self-parking is not
What is the dress code for the meeting?
for this meeting is business casual. Be sure to check the local
forecast before traveling.
What amenities are offered at the hotel?
in the heart of Old San Juan, the hotel offers a daily manager's reception with
hors d’ouevres and wine as well as El Convento Beach Club with beach and pool
privileges at sister properties. The hotel is walking distance to world-class
museums, historic landmarks and vibrant nightlife.
amenity information can be found on the hotel
What restaurants are on the
options can be found on the hotel website.
Can I bring my family or a guest with me?
To provide an appropriate professional
setting, children and spouses/guests are not permitted to attend any
2018 ADEA Leadership Institute Phase V events. The ADEA Phase V program is a
highly interactive experience, and participants are expected to attend all
meal, reception and team-building activities. We appreciate your understanding
of this policy.
If I have a child under the age of 18 with me, what must I know?
provide an appropriate professional setting, ADEA does not allow children under
age 18 to attend any conference functions or programming. We request that you
arrange for the supervision of children who accompany you.
What if I have to cancel my
If you are unable to attend, please submit a written
cancellation message to Shalonda King at firstname.lastname@example.org by Jan. 4, 2019.
should I contact if I have further questions?
If you have questions
regarding registration, please contact Shalonda King at email@example.com or 202-513-1177.
If you have questions
regarding logistics, housing and transportation, please contact Nirah Forman
If you have questions
regarding program content, please contact Jeff Stewart
or 202-289-7201, ext. 151.