Frequently Asked Questions



2023 ADEA Deans' Conference


Register today!



The DeSoto Savannah
15 E Liberty
Savannah, GA 31401
Phone: (800) 239-5118

For more information, visit the hotel information page.

 

Please register online through the link posted on the ADEA website.

The registration deadline is Oct. 11. After Oct. 11, registrations will only be taken on site.

 

While we look forward to an in-person conference, there is no higher priority than the safety and well-being of ADEA members and staff. Accordingly, we continue to monitor the status of the COVID-19 variants and their impact on the operational status of our ADEA Member Institutions.

ADEA will implement health and safety protocols appropriate to the public health circumstances existing at the time of the conference. Compliance with some or all the protocols adopted by ADEA will be mandatory for in-person attendance and participation at the conference by members, guests of members, sponsors, staff, etc.

Additional information regarding the specific health and safety measures, and any necessary consents by you, will be communicated prior to the first day of the conference. Failure to adhere to or comply with the safety protocols in place may result in removal from the event and/or event premises.

Be sure to check the conference website adea.org/Deans2023 periodically for the latest conference updates.


 

Hotel room reservations can be made online or by calling (912) 232-9000 or (800) 239-5118 and requesting the ADEA group rate.

  • You are responsible for making your hotel arrangements directly with the property. The registration fee does not include hotel arrangements, flight or ground transportation or any incidentals related to traveling to the meeting.
  • The negotiated room rate for ADEA attendees is $259 per night for single/double occupancy, plus applicable taxes (currently 13% room tax plus 5% Georgia state occupancy tax, $1 city occupancy tax, and $1.52% historic preservation fee).
  • The deadline to make hotel reservations at the group rate is Wednesday, Oct. 11 or when the group rate rooms sell out, whichever occurs first. After Oct. 11, reservations at the group rate will be accepted only on a space-available basis. The room block may fill before the deadline so we encourage you to make reservations early.
  • Please contact the hotel directly if you need to cancel your reservation. Reservations may be cancelled up to 72 hours prior to your reserved arrival date at no charge. For cancellations made after the time noted, the hotel will retain the room deposit of one night plus applicable taxes.
  • Hotel check-in time is 4:00 p.m. or earlier as rooms become available. Check-out time is 11:00 a.m.

For more information, please visit the 2023 Deans' Conference hotel information page.

 

Saturday, Nov. 11
8:00 a.m. – noon ADEA Council of Deans Fellowship (CDF) meeting (By invitation only)
9:00 – 11:00 a.m.ADEA Council of Deans (ADEA COD) Administrative Board Meeting
(By Invitation Only)
Noon – 1:00 p.m.Joint Lunch for ADEA New Deans’ Workshop Attendees, ADEA CDF Fellows, ADEA COD Administrative Board and Members of the ADEA Board of Directors
1:00 – 3:30 p.m.ADEA New Deans Workshop
  
Monday, Nov. 13
11:30 a.m.Programming ends for Non-Deans
6:00 - 9:00 p.m.Deans’ Dinner

 

The ADEA hotel block rates are available three days before and after the program dates based on guest room availability.

 

The closest airport is Savannah/Hilton Head International Airport. The hotel is approximately 12 miles from the airport or a 18-minute ride, depending on traffic.

For more information, visit the Savannah/Hilton Head International Airport website.

 

Taxi service is available at the curb on the lower level of the airport terminal just outside of baggage claim. There is a $20 minimum charge for all fares from the airport, regardless of distance.

Uber and Lyft services are available. When using these services for pick-up, exit the terminal to the ground transportation center on the first floor of the terminal garage.

For more information on other ground transportation options, visit the airport website.

 

Please view the driving directions to the hotel. Driving time may be affected by local conditions and traffic.

  • The DeSoto only offers valet parking; no self-parking options are available
  • The cost of valet parking is $42 per night. 
  • Garage clearance is for vehicles 6’2″ or under, including cases or racks.

For more information on the parking, please visit the hotel website.

 

Attire is business casual. We also recommend layers to offset temperature fluctuations across meeting spaces. 

Be sure to check the local weather forecast to determine more specific attire.

 

The average high temperature in Savannah in November is 70°F; the average low is 50°F.

Find up-to-date weather information.

 

Hotel amenities can be found The DeSoto Savannah website.

 

Guest registration is limited to one adult guest (18 years or older) who is not a dental education colleague. The registered adult guest may attend all Saturday and Sunday evening events.

Individuals under the age of 21 are not permitted at events where alcohol is served.

 

To provide an appropriate professional setting, ADEA does not allow children under age 18 to attend any conference functions.

 We request that you arrange for the supervision of children who accompany you. 

 

If you are unable to attend, please submit a written cancellation message to Shalonda King, ADEA Senior Manager, Meetings Registration, at KingS@adea.org.

 

Speaker presentations will be provided in the online program planner, which will be made available closer to the event.

 

Yes. An email with instructions on how to obtain CE credits will be sent to all attendees after the conference.

 

If you have questions regarding registration changes, please contact Shalonda King at KingS@adea.org.

If you have questions regarding housing and transportation, please contact Nirah Forman at FormanN@adea.org.

If you have questions regarding program content, please contact Marsha Pyle at PyleM@adea.org.