Additional ADEA DHCAS Policies
The policies that govern ADEA DHCAS are recommended by the
ADEA DHCAS Advisory Group, an official committee of ADEA. ADEA DHCAS makes
every effort to process and transmit application materials to the programs
designated by the applicant. ADEA, however, assumes no responsibility for
delays in processing application materials caused by the applicant’s failure to
follow instructions or circumstances beyond ADEA DHCAS’s control. It is the
applicant’s responsibility to monitor his or her ADEA DHCAS application and
report any discrepancies or problems.
ADEA does not discriminate on the basis of sex, race, color,
creed, religion, national origin, marital status, age or handicap. Such
information in the ADEA DHCAS application is requested only for the purpose of
gathering and reporting applicant flow data, or to confirm information used to
process the application.
ADEA Privacy/Confidentiality Statement
ADEA will prevent the exposure of confidential personal data
without the permission of the individual involved. Except for ADEA aggregate
research, directory information and communications with participating schools
and/or programs as a part of the application and record keeping process,
information about individual applicants and matriculates is not shared with
anyone in a way that would permit individual identification.
Information about applicants who use one of ADEA’s
centralized application services may also be disclosed to a limited number of
third-party organizations that are involved in the application process and
tuition assistance services, such as those that use information to identify and
contact applicants who may be eligible for scholarships. Applicants to one of
ADEA’s centralized application services will be required to release their
application information and supporting documents by agreeing to the Release
Statement and Code of Conduct within the application.
ADEA will only discuss an application with the applicant and
the applicant’s designated schools and/or programs. Staff will not discuss an
application with a parent, spouse, relative, friend or employer. ADEA reserves
the right to release information from an applicant or matriculate’s file to:
(i) respond to information requests by law enforcement or other government
authorities; (ii) comply with any law, regulation, enforceable subpoena or
other legal process, or court order; (iii) investigate or prevent security
threats, fraud, malicious activity, or inappropriate, unauthorized, or illegal
activity involving ADEA’s services or computer networks; or (iv) enforce or
protect ADEA’s rights and property. In such circumstances, personal information
may be disclosed without notice to the individual applicant or matriculate.”
Information about applicants is, of course, disclosed to the
schools and/or programs to which a student applies. Applicants to one of ADEA’s
centralized application services will be required to release their application
information and supporting documents by agreeing to the Release Statement and
Code of Conduct within the application.
Application data gathered by ADEA in the process of
providing its centralized application services will only be reported in
aggregate form so as not to divulge student-specific demographic information.
ADEA will use this data to perform analysis on the national applicant pool and
might use individual applicant information in the analysis, but will ensure that
individual applicants will not be identified when publishing research.