ADEA DHCAS® Application Instructions



Additional ADEA DHCAS Policies

The policies that govern ADEA DHCAS are recommended by the ADEA DHCAS Advisory Group, an official committee of ADEA. ADEA DHCAS makes every effort to process and transmit application materials to the programs designated by the applicant. ADEA, however, assumes no responsibility for delays in processing application materials caused by the applicant’s failure to follow instructions or circumstances beyond ADEA DHCAS’s control. It is the applicant’s responsibility to monitor his or her ADEA DHCAS application and report any discrepancies or problems. 

ADEA does not discriminate on the basis of sex, race, color, creed, religion, national origin, marital status, age or handicap. Such information in the ADEA DHCAS application is requested only for the purpose of gathering and reporting applicant flow data, or to confirm information used to process the application.


ADEA Privacy/Confidentiality Statement

ADEA will prevent the exposure of confidential personal data without the permission of the individual involved. Except for ADEA aggregate research, directory information and communications with participating schools and/or programs as a part of the application and record keeping process, information about individual applicants and matriculates is not shared with anyone in a way that would permit individual identification. 

Information about applicants who use one of ADEA’s centralized application services may also be disclosed to a limited number of third-party organizations that are involved in the application process and tuition assistance services, such as those that use information to identify and contact applicants who may be eligible for scholarships. Applicants to one of ADEA’s centralized application services will be required to release their application information and supporting documents by agreeing to the Release Statement and Code of Conduct within the application.

ADEA will only discuss an application with the applicant and the applicant’s designated schools and/or programs. Staff will not discuss an application with a parent, spouse, relative, friend or employer. ADEA reserves the right to release information from an applicant or matriculate’s file to: (i) respond to information requests by law enforcement or other government authorities; (ii) comply with any law, regulation, enforceable subpoena or other legal process, or court order; (iii) investigate or prevent security threats, fraud, malicious activity, or inappropriate, unauthorized, or illegal activity involving ADEA’s services or computer networks; or (iv) enforce or protect ADEA’s rights and property. In such circumstances, personal information may be disclosed without notice to the individual applicant or matriculate.”

Information about applicants is, of course, disclosed to the schools and/or programs to which a student applies. Applicants to one of ADEA’s centralized application services will be required to release their application information and supporting documents by agreeing to the Release Statement and Code of Conduct within the application. 

Application data gathered by ADEA in the process of providing its centralized application services will only be reported in aggregate form so as not to divulge student-specific demographic information. ADEA will use this data to perform analysis on the national applicant pool and might use individual applicant information in the analysis, but will ensure that individual applicants will not be identified when publishing research.