ADEA AADSAS Application Instructions

ADEA Policies

The policies of the American Dental Education Association (ADEA) that govern the ADEA American Association of Dental Schools Application Service (ADEA AADSAS) are recommended by the ADEA AADSAS Advisory Group, an official committee of the Association. ADEA AADSAS makes every effort to process and transmit application materials to dental schools designated by the applicant. ADEA, however, assumes no responsibility for delays in processing application materials caused by the applicant's failure to follow instructions or by circumstances beyond ADEA AADSAS's control. It is the applicant‟s responsibility to monitor his or her ADEA AADSAS application and report any discrepancies or problems.

ADEA does not discriminate on the basis of sex, race, color, creed, religion, national origin, marital status, age or handicap. Such information in the ADEA AADSAS application is requested only for the purpose of gathering and reporting applicant flow data, or to confirm information used to process the application.

ADEA Application Services Refund Policy

It is a vital part of the process that the full instructions are read and the application is reviewed to ensure the necessary steps are taken to complete the application. Once an application is submitted, refunds are typically not granted. In special circumstances, though, refund requests will be reviewed. Applicants must submit a brief, written request within 30 calendar days of the end of the cycle to ADEA reserves the right to grant or deny requests at its own discretion. Any refund granted will be returned to the applicant in the format it was paid.

Reapplicants accepted after June 1 to the previous cycle can request a refund; requests must be made within two weeks of the acceptance which will be verified by ADEA AADSAS staff.

ADEA Privacy/Confidentiality Statement 

The American Dental Education Association (ADEA) will generally not release personally identifiable data without the permission of the individual involved. Except as described below, information about individual applicants and matriculates is not shared with anyone outside of ADEA in a way that would permit individual identification.

Information about applicants is disclosed to the schools and/or programs to which a student applies using one of ADEA’s centralized application services. Information about applicants who use one of ADEA’s centralized application services may also be disclosed to a limited number of third-party organizations that are involved in the application process and tuition assistance services, such as those that use information to identify and contact applicants who may be eligible for scholarships.  Applicants to one of ADEA’s centralized application services will be required to release their application information and supporting documents by agreeing to the Release Statement and Code of Conduct within the application.

Application data submitted by an applicant will generally not be shared with third-party individuals or organizations. ADEA will only discuss an application with the applicant and the applicant's designated schools and/or programs. Staff will not discuss an application with a parent, spouse, relative, friend or employer of the applicant. ADEA reserves the right to release information from an applicant or matriculate’s file to: (i) respond to information requests by law enforcement or other governmental authorities; (ii) comply with any law, regulation, enforceable subpoena or other legal process, or court order; (iii) investigate or prevent security threats, fraud, malicious activity, or inappropriate, unauthorized, or illegal activity involving ADEA’s services or computer networks; or (iv) enforce or protect ADEA’s rights and property. In such circumstances, personal information may be disclosed without notice to the individual applicant or matriculate.

ADEA may disclose to the public data that it gathers through its centralized application services in aggregate de-identified form. ADEA reserves the right to use applicant data, including individually identifiable applicant data, for its own purposes, including research purposes.  However, in publishing research, ADEA will not include individual applicant information.  

(Updated as of November 2015)