If children accompany a participant to any ADEA event, arrangements should be made for their supervision. Children under the age of 18 are not permitted in meeting rooms, receptions or the Exhibit Hall.

No one under 21 years of age is permitted at events where alcohol is served. 

Registration of guests will be limited to one adult guest (18 years or older) who is not a dental education colleague. The registered adult guest may attend all meal functions and evening receptions. Individuals under the age of 21 are not permitted at events where alcohol is served.

A guest is a spouse, partner, friend or adult child (18 years or older) who is not a dental education colleague and who registers with an ADEA member or nonmember. A dental education colleague who will attend educational and professional programming may not register as a guest. He or she must pay the appropriate registration fee.

Guest registration includes admittance to social events only (receptions, etc.) as noted in the event program. Guests will not have access to meeting sessions or to the Exhibit Hall and will not receive meeting materials. Tickets for fee-assessed events are not included in the guest registration fee.

If you have a disability or special need that may affect your participation in the 2023 ADEA Annual Session & Exhibition, please contact ADEA at MCET@adea.org prior to the meeting or on site to discuss your requirements.

ADEA is working with the Oregon Convention Center and the hotels to enact measures suited to Portland, OR.

For evolving details, visit our Health and Safety page.

Attire for this conference is business casual.

Feel free to wear comfortable slacks, polo shirts, sweaters, blazers, blouses and, most importantly, comfortable shoes!

Your 2023 ADEA Annual Session & Exhibition badge will be required for admission to all sessions and the Exhibit Hall.

You will need to obtain tickets to attend some special events. All seating is available on a first-come, first-served basis; please plan to arrive early to sessions and events.

Check-in at the registration booth when you arrive at the Oregon Convention Center to receive your badge, badge holder, event ticket(s) (if any) and conference bag.

The ADEA House of Delegates is ADEA’s governing body. The House of Delegates consists of the ADEA Board of Directors and all or some members of the Association’s seven councils.

The ADEA house of Delegates convenes twice at each ADEA Annual Session & Exhibition. 

At the ADEA House of Delegates booth, each delegate (or alternate) will receive three cards:

• One for admission to the Opening Session,
• One for admission to the Closing Session and
• One ballot for Chair-elect of the ADEA Board of Directors, if an election is required.

Each delegate and alternate will surrender the signed, appropriate card when entering the floor for the Opening and Closing Sessions. Any delegates or alternates who misplace their admission or voting cards should immediately report the loss to staff in the Association’s registration area.

Room cancellations, changes and updates will be announced using push notifications in the mobile app. “Cancelled” signs will be posted at the session rooms.

ADEA takes photos and videos at this event. By registering, you give ADEA permission to use any photos or video taken at the conference in which you appear, as well as any written comments you submit on evaluation forms.

To evaluate educational sessions attended and obtain a CE Verification Form or an SoTL Certificate, ADEA Annual Session & Exhibition registered attendees may use the mobile app or online program planner.

The deadline to complete the evaluation and download or print a PDF of your CE Verification Form is Sunday, April 30, 2023. The evaluation process is electronic only. CE Verification Forms cannot be reproduced by ADEA after the deadline.

Questions concerning completing the evaluation process or printing and saving a CE Verification Form or ADEA SoTLfest Certificate may be directed to support@ConferenceHarvester.com or 410-638-9239.

The ADEA SoTLfest sessions examine how teaching is valued, assessed and rewarded, and how it contributes overall to the learning experience of students and educators.

To be eligible for an ADEA SoTLfest Certificate of Recognition, you must participate in a minimum of three ADEA SoTLfest-designated sessions, at least one ADEA Chair of the Board Symposium and complete the online evaluations associated with those sessions.

ADEA will be pleased to issue an invitation letter upon request. You must be registered for the 2023 ADEA Annual Session & Exhibition and payment must be made in full before the letter will be sent. Those needing an invitation letter to obtain a visa are urged to register for the meeting as early as possible.

Contact the 2023 ADEA Annual Session & Exhibition Registration Center at ADEAreg@streampoint.com or 1-888-985-9737 from 9:00 a.m. to 6:00 p.m. Eastern Time, Monday through Friday, to request a letter of invitation.

Note: An invitation from ADEA is not a commitment on the part of the Association to provide any financial support or a guarantee that a visa will be issued to you to enter the United States.

It can take as long as four months to get a visa to enter the United States. If you require a visa to enter the United States, please check with the American embassy or a consulate to obtain the necessary documents as soon as possible.

Presenters are encouraged to use the speaker ready room to upload their PowerPoint presentations, test their equipment and check their slides. This allows the AV provider to preload presentations.

Speakers are encouraged to visit the Speaker Ready Room the day before their presentations.

Go to the Speaker Ready Room and a Freeman representative will assist you.

Registration fees are based on your ADEA membership status and the date you register.

You may need to renew your membership to receive the membership rate. You can do this by going to adea.org/renew, where you will enter your username and password. (If you forgot either, you can enter some basic information and answer a security question to retrieve it.)

If you encounter difficulties, please email membership@adea.org or call Tracy Beale, ADEA Membership Manager at 202-513-1195 Monday through Friday, between 9:00 a.m. and 5:00 p.m. Eastern Time.

ADEA membership is not required to attend this meeting; however, the registration rate is lower for ADEA members.

All participants must complete their registrations online.

If you have questions regarding registration, you may contact the 2023 ADEA Annual Session & Exhibition Registration Center at 1-888-985-9737.

The registration booth is located in Pre-Function A at the Oregon Convention Center.

Registration hours can be found on adea.org/2023/Register.  

A guest is a spouse, partner, friend or an adult child (18 years or over) who is not in a dentistry-related occupation. Coworkers or associates in dental education may not use the guest registration category.

Guest registration includes admittance to social events only (receptions, etc.) as noted in the event program. Guests will not have access to meeting sessions or to the Exhibit Hall and will not receive meeting materials.

Tickets for fee-assessed events are not included in the guest registration fee. At events where alcohol is served, no one under 21 years of age is permitted.

• All cancellation requests must be received in writing by Wednesday, Feb. 8, 2023. Send requests to the ADEA registrar at ADEAreg@streampoint.com. ADEA does not accept telephone cancellations.
• Cancellation requests received before the deadline are eligible for a full refund, including cancellation of events and guest registrations. Cancellation requests received after the deadline are not eligible for refund or credit.
• Refunds or credits will not be given for failure to attend, late arrival, unattended events or early departure.
• Refunds will be issued via the same method of payment. If a credit card was used, refunds will be issued to the original credit card only.
  
  

NOTE: Fees for ticketed events are nonrefundable after the cancellation deadline. However, tickets are fully transferable.

If you have any questions or problems regarding your registration, please contact the 2023 ADEA Annual Session & Exhibition Registration Center at ADEAreg@streampoint.com or 1-888-985-9737 from 9:00 a.m. to 6:00 p.m. Eastern Time, Monday through Friday.

Please note that telephone registrations are not accepted.

ADEA staff will be on hand throughout the meeting to answer your questions about membership services and benefits.

Before the 2023 ADEA Annual Session & Exhibition, questions about ADEA membership can be addressed to membership@adea.org.

Substitutions within this program are gladly accepted prior to the conference.

Request a substitution of your full registration by submitting a written request by Feb. 8, 2023, to ADEAreg@streampoint.com. Onsite transfers will not be permitted. Only one substitution is permitted per original registrant.

The individual submitting the substitution request is responsible for all financial obligations (any balance due) associated with that substitution. Badge sharing, splitting and reprints are strictly prohibited.