COVID-19 Safety Measures

Updated 3/2/22

While we look forward to the return of a face-to-face conference, there is no higher priority than the safety and well-being of ADEA members and staff. Accordingly, we are implementing several health and safety protocols for the conference in line with federal, state and local guidance. These protocols are subject to change.

Please note that as of March 2, the city of Philadelphia lifted its mandate requiring the use of masks indoors. In light of that decision by the city, the use of masks at the 2022 ADEA Annual Session & Exhibition will be optional.

In February, the city of Philadelphia lifted its mandate requiring proof of vaccination to eat in public spaces. The guidance in Philadelphia continues to evolve, and ADEA will keep members apprised. For more information, visit the city of Philadelphia webpage.

Each one of us has a role to play in keeping the conference, and ourselves, as safe as possible, and we urge you to stay informed as guidelines evolve. Individuals with COVID-19 or flu-like symptoms are kindly asked to avoid traveling to the conference or, if already on site, get tested immediately. Although vaccinated individuals are not required to take a COVID-19 test, ADEA urges them to test themselves prior to arrival as an added safety measure.

ADEA has taken unprecedented steps to promote the highest level of safety by contracting:

  • COVID-19 Compliance Officers to ensure safety measures are followed on site.
  • ShareMy.Health, a 30-year veteran of the health care IT industry, for its HIPAA-compliant technology to provide reliable verification of attendee vaccination status.

Visit the ShareMy.Health FAQ page for more information about vaccine verification.

The protocols for the conference will include, but are not limited to:

ADEA Requirements

The following safety protocols are required for all individuals participating in the conference (ADEA staff, guests, contractors, consultants, registrants, vendors, volunteers, etc.):

  • Proof of vaccination and/or negative COVID-19 PCR or rapid antigen test is required for attendance. The vendor ShareMy.Health is working with ADEA on the vaccine and testing verification process.
    Details about that process can be found below and more information about the vendor can be found on the ShareMy.Health FAQ page.

  • While the city of Philadelphia has lifted its mask mandate, ADEA will supply KN95 masks for attendees in their conference tote bags. The wearing of masks will be optional.

⚠ These protocols may be updated or adjusted.

Process for Vaccine or Test Verification

Here are the steps registrants will complete with ADEA’s official partner, ShareMy.Health:

Step 1   
Register for the conference. Every registrant agrees to comply with any and all municipal mandates as well as any other protocols adopted by ADEA to promote the health and safety of attendees.
 Step 2  

ShareMy.Health emails all registrants with instructions for downloading the safety app and declaring the safety category they will use to be eligible to attend the conference.

Two options are available: (1) proof of vaccination or (2) proof of negative test results taken within 72-hours of arrival.

 Step 3  

Registrants upload proof of vaccination or proof of negative test result.

Due to the 72-hour test result window, registrants will not be able to submit negative test results before March 16.

 Step 4  

Upon arrival at the Pennsylvania Convention Center, all participants will pass through the health checkpoint to confirm their vaccination status (proof of vaccination or negative test report).

Registrants who have met the safety requirements will receive a green checkmark on their ShareMy.Health mobile app and will be ushered through to onsite registration to collect their conference materials.

Participants can test at a CVS or other business establishments listed. XLS

 Step 5  
Individuals who submit a negative test result to qualify to enter the conference (irrespective of their arrival date) are required to retest on Sunday, March 20 to renew their “safe to admit” status.  

Compliance with the protocols adopted by ADEA will be mandatory for in-person attendance and participation at the conference.

Additional information regarding the specific health and safety measures, and any necessary consents by you, will be communicated prior to the first day of the conference.

Failure to adhere to or comply with the safety protocols in place may result in removal from the event and/or event premises and forfeiture of a registration refund.

For your convenience, we are providing links to COVID-19 webpages maintained by the Pennsylvania Convention Center, the city of Philadelphia and hotels so that you may stay on top of evolving guidance and protocols.

Be sure to check the conference website periodically for the latest conference updates.