Registration Information

Dates: March 17-20, 2018
Venue: Gaylord Palm Hotel              
Location: Orlando, FL  

The ADEA Annual Session & Exhibition is the premier professional development and networking event for dental, allied dental and advanced dental education colleagues. These four days featured dynamic plenary sessions and workshops as well as an exhibit hall showcasing academic dentistry’s leading partners and suppliers. 

Early Bird: Through Friday, Jan. 26, 2018
 Saturday, Jan. 27, 2017 through Thursday, March 8, 2018

On-site rates will be in effect starting Friday, March 9, 2018.

Before attending any sessions, check in at the registration area in the City Hall Lobby on Level 2 of the Gaylord Palms Resort & Convention Center, where you will receive your badge, badge holder, event ticket(s), if any, and conference bag. 

Your 2018 ADEA Annual Session & Exhibition badge is required for admission to all sessions and events. We appreciate your understanding of this policy.

DayHours Membership Renewal
Friday, March 163:00 – 6:00 p.m.  3:00 – 6:00 p.m.
Saturday, March 177:30 a.m. – 5:30 p.m. 7:30 a.m. – 5:30 p.m.
Sunday, March 187:00 a.m. – 5:30 p.m. 7:00 a.m. – 5:30 p.m.
Monday, March 197:00 a.m. – 5:00 p.m.  7:00 a.m. – 5:00 p.m. 
Tuesday, March 208:00 a.m. – 2:00 p.m.  8:00 – 11:30 a.m.
Early Bird Rate
(Through Jan. 26)
(Through March 8)
(Starts March 9)
Member $689$789 
Student Member$299$299$299
Student Nonmember$339$339$399
One-day Member**$449$449$549
One-day Nonmember**$649$649$749
Additional Exhibitor (Member)$689$789$889
Additional Exhibitor (Nonmember)$889$989$1,089

*A guest is a spouse, partner, friend or adult child (18 years and over) who registers with an ADEA member or non-member. Guest registration includes admittance only to social events (receptions, etc.) noted in the event program. Tickets for fee-assessed events are not included in the guest registration fee. A dental education colleague who will attend educational and professional programming may not register as a guest. He or she must pay the appropriate registration fee.

**One-day registration fees apply to each day of attendance.

Dental school admissions personnel:
 2018 ADEA GoDental Recruitment Event exhibitors should register for this event through the 2018 ADEA Annual Session & Exhibition registration site, at no extra cost. For more information on exhibiting at the ADEA GoDental Recruitment Event, contact contact Chonté James, ADEA Director of AADSAS, at Attendees can register for the 2018 ADEA GoDental Recruitment Event here.

International attendees:
 Requests for letters of invitation for international attendees may be made during the registration process. All letters of invitation will be sent to the registered delegate via e-mail as a PDF attachment. Payment in full is required prior to expedition of all letters of invitations. Please note that an invitation from ADEA is not a commitment to provide any financial support.

ADEA membership questions:
For any questions regarding ADEA membership, please contact Tracy Beale, Membership Associate, at 202-289-7201 ext. 554 or email

Additional tickets may be available onsite. If interested, please check at the registration desk. 

EVENTSEarly Bird
(Through Jan. 26)
(Through March 8)
(Starts March 9)
Gies Awards
“In the Mix” Series:  Inclusion, Excellence and Dental Education
ADEA Signature Series - Member
ADEA Signature Series - Nonmember

ADEA accepts American Express, MasterCard, Visa, Discover and checks in U.S. dollars drawn on U.S. banks. Payment must be received at the time of registration. If payment is not received prior to arriving on-site, you will be charged the on-site registration fee and must present a form of payment to pick up your meeting credentials. Your meeting registration is not complete until payment has been received.

ADEA reserves the right to charge the correct amount if it is different from the total payment received.

If paying by check, a copy of your confirmation should be submitted with payment. If you registered for a fee-assessed ticketed event and are mailing a check, payment must be received within 15 days of the date registration was submitted. After 15 days, you registration for any ticketed event (s) is not guarantee and admission to ticketed event(s) will be subject to event capacity at the time payment is received.

Make checks payable to ADEA. 

Mail checks to:
ADEA Registration Center
c/o SPARGO, Inc.
11208 Waples Mill Road, Suite 112
Fairfax, VA 22030

All cancellation requests must be received in writing by Feb. 23, 2018. Send requests to the ADEA registrar at ADEA does not accept telephone cancellations.

Cancellation requests received after the deadline are not eligible for refund or credit (including cancellation of events and guest registrations).

All refunds are subject to a $75 processing fee. Refunds or credits will not be given for failure to attend, late arrival, unattended events or early departure.

Refunds will be issued via the same method of payment. If a credit card was used, refunds will be issued to the original credit card only.

PLEASE NOTE: Tickets to the Gies Awards, In the Mix and ADEA Signature Series are non-refundable once purchased; however, tickets are fully transferrable.

Substitutions within this program are gladly accepted prior to the conference. Request a substitution of your full registration by submitting a written request by Friday, Feb. 23, 2018, to On-site transfers will not be permitted. Only one substitution is permitted per original registrant. The individual submitting the substitution request is responsible for all financial obligations (any balance due) associated with that substitution. Badge sharing, splitting and reprints are strictly prohibited.

All refunds are subject to a $75 processing fee. Refunds or credits will not be given for failure to attend, late arrival, unattended events or early departure.

Refunds will be issued via the same method of payment. If a credit card was used, refunds will be issued to the original credit card only.

Please note: Tickets to the Gies Awards, Office Emergency Simulation Labs, Discourse and Dessert and the ADEA Signature Series are nonrefundable once purchased. However, tickets are fully transferable; to transfer tickets, contact the ADEA registrar at

If you have any questions or problems regarding your registration, please contact the ADEA Registrar at or by telephone at 800-272-1261 from 8:30 a.m. to 5:00 p.m. Eastern Time, Monday through Friday. International callers may dial 703-449-6418.