Affiliate Events

The 2018 ADEA Annual Session & Exhibition will be held March 17–20 in Orlando. ADEA provides complimentary meeting space to affiliated organizations on a space-available basis. 

Each group is responsible for all charges incurred by the use of the assigned space. Meetings or events affiliated with the ADEA Annual Session & Exhibition are identified as such in the conference program. 

The online submission process is currently closed.

Dates and Times

All affiliate events will be scheduled at the Gaylord Palms Resort & Convention Center unless otherwise specified. Following are the 2018 dates and times for affiliated events:

  • Friday, March 16—Anytime
  • Saturday, March 17—7:00 a.m. – 2:30 p.m.; 6:30 – 10:00 p.m.
  • Sunday, March 18—5:30 p.m. – 10:00 p.m.
  • Monday, March 19—6:00 – 8:00 a.m.; 5:00 – 6:00 p.m.
  • Tuesday, March 20—6:00 – 8:00 a.m.; 4:30 – 8:00 p.m.

Note: No events will be scheduled during ADEA Exhibit Hall hours on Sunday, March 18 from noon – 5:00 p.m. and Monday, March 19 from 9:45 a.m. – 3:00 p.m.

Submission Approval

Your submission placement is contingent on ADEA staff approval and room availability. You will be notified in early December of approval and placement. 


Upon approval of your affiliate event, ADEA will provide the name of the Gaylord Palms Resort & Convention Center event manager assigned to the event. Please do not contact the hotel prior to receiving authorization from ADEA. 

Charges, Room Set and Audiovisual Requirements

Meeting space is complimentary for affiliate organizations, but each organization is responsible for all additional charges, including audiovisual and/or food and beverage.

Changes and Questions

If you require changes to your request or have questions, please contact Donna Casimier, ADEA Meetings Manager, at or 202-238-3992. 


Download Members Forum Menus. PDF

We look forward to your participation in the 2018 ADEA Annual Session & Exhibition.