Call for Posters & TechExpos

ADEA encourages thematic and nonthematic proposals for presentations at the 2016 ADEA Annual Session & Exhibition. The Association invites all members of the health care community to participate. The 2016 ADEA Annual Session & Exhibition provides an opportunity for dental educators, administrators and students to interact and reflect on how they can support each other in Shaping Tomorrow, Together.

The deadline for submitting proposals for educational sessions, posters and TechExpo presentations at the 2016 ADEA Annual Session & Exhibition has passed. Thank you for your interest. 

Timeline for Submissions

June 1, 2015
Midnight, Pacific Time 
Deadline for submitting educational sessions (seminars, workshops, small discussion groups, Short Talks and New Idea sessions) proposals.
Late August 2015 Notification emails sent to educational session submitters.
September 7, 2015
Midnight, Pacific Time
Deadline for submitting ADEA TechExpo sessions and poster proposals.
Mid-November 2015 Notification emails sent to ADEA TechExpo and poster submitters.


  • Individuals are responsible for reading all information applicable to their proposals here and on the Presenters Corner prior to making their submissions.
  • Individuals may submit up to two educational session proposals.
  • No individual may participate as a speaker, panelist and/or moderator more than two times during the 2016 ADEA Annual Session & Exhibition.
  • The number of co-speakers is limited based on the presentation format.
  • Programs should be brand and vendor neutral. Submissions promoting specific product bands, services or technologies will not be considered. Large equipment cannot be demonstrated.
  • Selling or promoting products is prohibited.
  • Individuals submitting proposals must observe copyright and trademark rules and obtain appropriate permissions prior to submission.
  • Submitters may withdraw proposals by sending a written notification to Renee Latimer at
  • Late submissions will not be accepted.

ADEA invites program proposals from all professionals of the dental education and health care community, including:

  • Academic affairs administrators
  • ADEA Leadership Institute alumni
  • Advanced dental educators and students
  • Association members
  • Allied dental educators and students
  • Biomedical science faculty
  • ADEA Commission on Change and Innovation in Dental Education (ADEA CCI) liaisons
  • Clinic administrators
  • Clinicians
  • Clinical faculty           
  • Corporations
  • Curriculum developers
  • Deans
  • Government relations experts
  • Health professions advisors
  • Informatics experts
  • Interdisciplinary teams
  • Leadership trainers
  • Predoctoral dental educators and students
  • Program directors
  • Public health and community health specialists
  • Researchers
  • ADEA Sections and Special Interest Groups
  • Student Affairs professionals
  • Technology specialists

Submissions are accepted for:

  1. Educational sessions (submission deadline has passed)
  2. Poster presentations
  3. ADEA TechExpo presentations

Learn more about 2016 ADEA Annual Session & Exhibition presentation formats.

The ADEA Annual Session Program Committee is especially interested in receiving educational submissions for topics in these areas:

  • Timely allied dental focused sessions on acquiring IT and Axium support.
  • Addressing the needs of new faculty making the transition from full-time private practice.
  • Understanding business affairs in dental education.
  • Understanding clinical financial management.
  • Effective teaching strategies for clinical faculty.
  • Faculty development sessions on preparing for promotion and tenure.
  • Legal topics including standards of care and dental malpractice.
  • Specific sessions to support the theme including: innovative collaborations with other dental schools; collaboration between dental schools and nonaffiliated allied dental and health professional programs; and innovative collaborative partnerships with the community.
  • Strategies to calibrate student clinical grading.
  • Student-led sessions providing perspectives on their learning, e.g. how students like to learn, effective teaching and learning strategies, etc.
  • Various dental education career paths intended for a student audience.


Please note: Submitting a proposal for one of these topics does not guarantee acceptance. The order of the topics listed does not imply any order of preference. 


We recommend that you write your proposal in a word processing program and then paste it into the submission site. Please avoid the use of abbreviations and commercial product names.

Abstract titles are limited to 10 words and should be entered in title case, following AP style. 

Remember: Make the title dynamic and conclusive, rather than descriptive. A powerful title excites the reader and should convince someone to attend your presentation. 

Each author should be added separately to the submission. The first author listed in your submission will be identified as the presenting author. The order of the authors can be modified at any time prior to the abstract deadline. 

Abstract Text:
 Educational session abstracts should contain no more than 100 words. Do not include references.  If your proposal is accepted, your abstract text will be posted online and in the 2016 ADEA Annual Session & Exhibition program book.

Remember: When developing your session abstract, focus on what the participants will “take away” from the presentation.  Write concisely and in the second person (e.g., “you will learn" rather than “I” or “we”). Avoid writing opinions about the topic or advertisements for the presenter. 

 Educational session descriptions should contain no more than 300 words. This information is used for the review process only and will not be posted online.

Purpose, Methods, Findings and/or Conclusion Text
: Poster descriptions should be 500 words or less. Abstracts for ADEA TechExpos should be 300 words or less.

Learning Objectives:
Write clear and focused learning objectives. Learning objectives tell participants what the programming will teach them or enable them to do.

Remember: Begin each objective with an action verb. Focus on what the participant will learn, rather than on what the presenter or content will cover.  Adults learn most effectively through engagement and interactivity; describe how your session will engage the audience and solicit participation.

When submitting educational programs, you may indicate whether you would like your session to be considered for an ADEA SoTLfest, ADEA CCI, ADEA LIAA, or ADEA Section or SIG designation.  

Proposals must include two professional interest keywords, one dental education keyword, one target audience and one target specialty. Keyword choices will be provided on the submission site. 

Submitting your proposal:
Proofread your submission before submitting it. The submission site does not include a spelling or grammar check feature. (Consequently, we recommend that you write your proposal in a word processing program and then paste it into the submission site.) Once the deadline passes you will not be able to edit your proposal.

View examples of well written  educational sessionPDF and poster proposals, PDF and an example of a proposal  that needs extensive work. PDF You can also read about best practicies for getting your poster accepted.PDF

At the 2016 ADEA Annual Session & Exhibition, there are six learning focuses to help attendees find the most relevant programs: 

Teaching, Learning and Curriculum Development
Sessions related to, but not limited to, principles of pedagogy and adult learning, as well as effectively planning, guiding and assessing learning; creating stimulating and interactive lessons; and course design.

Research and Trends
Sessions offering insight on timely findings related to dental, allied and advanced dental education and health sciences.

Technological Innovations
Sessions addressing both use of technology as a teaching/learning tool and technology as a topic, including dental informatics and remarkable technological advances in dentistry and dental education.

Leadership and Career Development
Sessions focused on communication techniques, coaching and team-building strategies, leading change and personal effectiveness; in addition, grant-writing, promotion and tenure issues, professional development benefits and mentor/mentee programs are included.

Advocacy and Public Policy
Sessions related to the relationships among dental education, state and national politics and the legislative process.

Admissions and Operations
Sessions related to the business processes of academic institutions; among the topics addressed are student recruitment and enrollment, financial aid, clinical facility operations and shared online services.

The ADEA Annual Session Program Committee seeks variety in topics proposed, styles of learner interactivity and delivery methods; proposer levels of expertise and professional and geographic distribution; and the proposals' relevance to the current challenges and opportunities in dental education. 

Program proposals are assessed based on their content and relevance, clarity, format and degree of learner interactivity, quality of writing, value of learning objectives, past successes of similar presentations, number of other submissions on the same topic, historical speaker evaluation ratings and the proposals' overall contribution to the 2016 ADEA Annual Session & Exhibition.

Each completed submission is peer reviewed and evaluated by the Annual Session Program Committee using the criteria provided in the following individual proposal evaluation rubrics: 

View examples of well-written  educational sessionPDF and poster proposals, PDF and an example of a proposal that needs extensive work. PDF

The American Dental Education Association is an American Dental Association Continuing Education Recognition Program (ADA CERP) recognized provider. ADA CERP is a service of the American Dental Association to assist dental professionals in identifying quality providers of continuing dental education. ADA CERP does not approve or endorse individual courses or instructors, nor does it imply acceptance of credit hours by boards of dentistry. Programs one hour or more are eligible for CE. ADEA will announce the maximum number of continuing education credit available by early November.

ADEA promotes educational content that is peer-reviewed and supported by generally accepted scientific principles or methods that can be substantiated or supported with peer-reviewed scientific literature that is relevant and current or that is currently part of the curriculum of an accredited U.S. or Canadian dental education program and, whenever possible, employ components of evidence-based dentistry. Additionally, ADEA promotes that when applicable, educational content present a balanced view of therapeutic option and that generic names, and not specific drug, device, service or technique of a commercial entity, are used.
CERP Logo(4)

Information is available for exhibitors and affiliate organizations.