FAQs - Completing the ADEA PASS Application
This page has been designed to assist you, based upon questions
that are most frequently asked. If after reviewing the FAQs you
still have questions, contact ADEA PASS Customer Service.
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Q: When does ADEA PASS begin
processing my application?
A: ADEA PASS begins making applications available to
programs in June. Once your application is complete, your documents
will be available to your designated programs electronically
Q: How can I update my email
address within my ADEA PASS application?
A: When you log into your ADEA PASS application, go to
"Account Information" under "My Tools."
Q: I copied my essay into the
application, but it is not formatted the way I want. How can I
format my essay?
A: We recommend that you use Microsoft Word or Notepad to
type, copy, and paste your text into the essay space provided.
Click "Preview" at the bottom of the screen to view the formatting
of your essay before you submit your application to ADEA PASS. For
further information, visit the Applicant Essay "Instructions for
This Section" screen. Do not bold, italicize, or underline any of
Q: I missed the deadline for
several of my programs. Can I still apply to those
A: If you designate an advanced education program after
the deadline, ADEA PASS will still submit your application. If you
believe your application may be delivered late to the advanced
dental education program, we strongly recommend that you contact
the program directly to confirm that your late application will be
Q: I submitted my application. How
do I make sure my application was received?A: ADEA PASS will send you an email notification
upon receipt of your electronic application. Also, you MUST log in
to your ADEA PASS application to monitor the status of your
application and ensure that all of your required documents are
received to complete your application.
Q: Once I have submitted my
application, how can I make changes or corrections?
A: Applicants may update their biographic information,
GRE scores, and TOEFL scores until the end of the application
cycle. To do so, login to your application, provide the corrected
(or new) information, and "save" that page. If your application has
already been processed and sent to programs, revised information
will be provided to the program(s) as an update your original
application materials (overriding the earlier data). If you submit
changes or corrections before application processing has begun,
your revisions will be included in your application before it is
Q: What is the DENTPIN
A: The DENTPIN® (DENTal
Number) is a unique personal identifier assigned
by the American Dental Association to each applicant or student who
is involved, or wishes to become involved, with the U.S. dental
education system and/or standardized testing programs. The DAT,
ADEA AADSAS and Texas application systems, ADEA PASS, Dental Match,
ADEA CAAPID, an the National Board Dental Examination and the
National Board Dental Hygiene Examination programs all use the
DENTPIN® for identification of students and test-takers and for the
confidential, secure reporting, transmission, and tracking of test
scores and academic data.
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Q: If I do not have my TOEFL or GRE scores at the time I submit
my application, will ADEA PASS continue to process my
A: Yes. ADEA PASS will process the application without
the TOEFL or GRE scores. You may make changes to this information
in your ADEA PASS application until the end of the application
cycle. After the end of the application cycle, all changes will
have to be submitted directly to your selected programs.
Q: Should I have my National
Board Dental Examination Score report sent directly to ADEA
A: No. Do not submit official National Board Dental
Examination score results to ADEA PASS. ADEA PASS will report the
National Board Dental Examination Score only if the dean or
designee has reported the information directly on the Institution
Evaluation Form; otherwise, this information will not be reported
in your application. ADEA PASS does not return official National
Board Dental Examination Score reports to applicants.
Q: Incorrect National Board
Dental Examination Scores, GPA, and class rank were reported on my
application. How can I make the necessary corrections?
A: Corrections or updates to the National Board Dental Examination
Scores, GPA, and class rank must be submitted to ADEA PASS by the
dean or designee on a revised Institution Evaluation Form. Please
ask your dean to contact ADEA PASS at email@example.com to
obtain additional information on completing the revised Institution
Q: How do I obtain my Dental
Match Code number?
A: Your Dental Match Code number will be the last 5
digits of your ADEA PASS identification number.
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Paper Professional (optional) & Institution
Evaluation (required) Forms
Q: Can my paper Professional Evaluation Forms be sent separately
from other required documents?
A: Yes. If the Professional Evaluation Forms are sent
directly to ADEA PASS by evaluators, you may verify receipt of your
evaluations by monitoring the status of your documents in the
Status section of your ADEA PASS application. All paper required
documents must be sent to:
ADEA PASS Processing Department
PO Box 9115
Watertown, MA 02471
Q: Can I submit paper evaluation
A: We strongly encourage applicants to have their
evaluators submit the forms electronically; however, we do accept
paper evaluation forms.
Q: What will occur if my
evaluator does not fill out the paper evaluation
A: If your evaluator has not completed the evaluation
form, your application process will be suspended and you will be
contacted through your ADEA PASS application.
Q: If my evaluator is sending a
paper evaluation by mail, will it show up on my ADEA PASS
application portal summary screen?
A: When the evaluator submits a paper evaluation, it will appear on
your ADEA PASS applicant portal summary screen once it has been
received and processed in our office if you have entered the
evaluator's name in your application.
Q: Can my evaluator submit a
letter of evaluation in the place of the Professional Evaluation
A: ADEA PASS will only accept and process Professional
Evaluation Form(s). Any letters of evaluation received will not be
processed. If required, letters of evaluation must be sent directly
to the programs to which you are applying, not to ADEA PASS.
Q: I am a foreign applicant and
cannot submit the Institution Evaluation Form. What should I
A: You must submit a Request for Exception Form if the
U.S. or non-U.S. dental school from which you graduated has closed
or you attended a non-U.S. dental school and cannot obtain an
Institution Evaluation. You must enter an explanation statement in
the ADEA PASS Request for Exception Form. This explanation will be
processed with your ADEA PASS application and sent to your selected
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Q: Should I forward my official
predental transcripts to ADEA PASS?
A: ADEA PASS only accpets and processes dental
school transcripts. If the program(s) to which you are
applying requires other transcripts, send them directly to the
Q: Will ADEA PASS accept foreign
dental school transcripts that have been evaluated by a transcript
A: Yes. ADEA PASS will accept dental school transcripts that have
been evaluated by a transcript evaluation service (ECE or WES). All
foreign transcripts must be translated into English, and the
course-by-course evaluation must be submitted to ADEA PASS.
Q: I am an international dental
graduate. What should I enter in the "Undergraduate/Graduate
A: International applicants who attended dental school
directly from secondary school must enter their dental school both
as "undergraduate institution attended" and as "dental school
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Additional Program Designations
Q: How do I apply to additional programs after I have submitted
my ADEA PASS application?
A: Log into your ADEA PASS application and click on the
Program Designations link in your Application Checklist. Seach for
the new program(s), click the box to select the program(s), assign
an essay and professional evaluations to your new programs, and
save. Additional program designations are $70 each. Once all
programs have been selected, click the "Pay Now" button to submit
your Additional Program Designations.
Q: How long does it take to
process additional programs I select after initially eSubmitting my
A: ADEA PASS processes Additional Program Designations as
promptly as possible. If an Additional Program Designation is
received prior to sending your ADEA PASS application to your
originally designated programs and prior to the program deadline,
and all Required Documents have been received by ADEA PASS, your
application will be delivered to the program by its application
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ADEA PASS Customer Service
Customer Service Representatives are available Monday through
Friday, 9:00 a.m. - 5:00 p.m. Eastern time, except federal