do I indicate that a course is honors, AP or another special designation?
After entering all courses, you
will be prompted to complete the “Transcript Review” where identification of
courses that are repeated, advanced placement, other tests, honors, or study
do I list a lab?
If the transcript lists labs
separately, then they must be listed separately on the application as well.
Record the lab as it appears on the transcript, with the title, prefix/number,
amount of credits, and grade given. If the transcript combines lab/lecture
courses into one class on a transcript, they should be reported as one entry on
How do I enter in planned or
in-progress terms and courses?
1. List the school “Colleges
Attended” section of the application. Make sure that the attendance dates
entered for this school include the time period for in-progress or planned
courses. For example, if the applicant is entering a planned Spring 2017 term,
end date should include spring 2017.
2. In the coursework
section, add the planned or in-progress term and year. Select “In-Progress/Planned”
from the drop-down menu rather than “Completed.”
3. Enter the course information.
The box for the grade will be grayed out so that nothing can be entered into
4. Add additional
planned/in-progress terms if necessary.
5. Update in-progress and
planned coursework grades during the Academic Update. Information can be added
to the application as soon as it is verified.
How do I edit a course or
term I have already entered?
long as you have not yet submitted your application, you can edit courses or
terms by clicking the pencil icon to the right of each entry. You can delete
courses or terms by clicking the trash icon. You cannot edit or delete term
information when classes are listed underneath the term. The classes must be
removed to edit term information.
school uses a narrative transcript. What do I do?
To enter this school into
your coursework section, you should list all of your courses as you would for a
regular institution. If your transcript provides “suggested” credits and/or
grades, enter those as well. Otherwise, list the credits as “0.0” and the
grades as “Pass.” Although these will not factor into your GPA, your schools
will see the list of classes you took, and a copy of the official narrative transcript
from your school which you will submit to ADEA AADSAS can be viewed by dental
What is a
course credit and how do I enter my course credits into the Transcript Entry
credits, ADEA AADSAS means the number of credit hours the class is worth or
attempted credits, regardless of your grade. In general, this number is usually
a “3.0” or a “4.0” for a full semester or quarter course. If your credits are
reported in semester or quarter hours no conversion is necessary. The only time
a conversion is necessary is if your courses were reported in “units.” This is
generally “1.0” for full courses and represents a number of semester or quarter
hours predetermined by the school (for example, 1 unit = 4 semester hours).
Since our system cannot automatically account for this, applicants with this
type of reporting system must convert these to semester or quarter hours to
enter their credits. There is usually a conversion on the back of your
transcript which will indicate how many semester or quarter hours each unit is
worth. If you cannot locate the conversion, we recommend contacting your
How do I
list a repeated course?
repeated courses, both grades must be reported as they appear on the official
transcript. If the course was retaken at the same school, please select
"Repeated" as the Special Classification the final time it was taken.
If the courses were taken at different schools, the Special Classification
should remain “Not Applicable” for both attempts. In either case, both grades
will factor into your ADEA AADSAS GPA calculation. Because ADEA AADSAS is
required to standardize grades across all colleges, we cannot accept individual
schools’ “forgiveness policies” regarding repeat course grades. Please note
that your individual schools are under no obligation to use the ADEA AADSAS GPA
and may or may not decide to recalculate the GPA for their own institutional
What if I
received credit for coursework taken through the military?
in the U.S. Armed Services frequently receive credit for courses that they have
taken while in service. Sometimes these courses do not appear on any college
transcript even if they are considered postsecondary. If that is the case,
please do not enter your military coursework into your application. In other
situations, information about these courses may be posted to something called a
JST (Joint Services Transcript). ADEA AADSAS does not consider courses that
appear on a JST to be college courses and they should not be entered into your
individuals in the U.S. Armed Services receive academic credit for courses
completed while serving. In such cases, the individual is officially enrolled
in a college/university: Community College of the Air Force, West Point, United
States Army Command and General Staff College or University of Maryland, which
has an extensive network of branch campuses for the military. If you attended
one of these accredited institutions, you should select your school from the
ADEA AADSAS list of military institutions and report your coursework as it
appears on your official transcript from CCAF, West Point or University of
Maryland under the appropriate college. In this case, the courses are treated
as regular college courses. Please note that you will be required have your
accredited military institution transcript sent directly to ADEA AADSAS.
don’t know the specific course information for my planned coursework, such as
the course prefix and number. What do I do?
Enter the course information
to the best of your ability. Planned/in-progress courses can be edited in the
future once you have more information.
I update my coursework after I submit my application?
No. Once you have submitted
your application to ADEA AADSAS, no changes to coursework can be made. If you submit
your ADEA AADSAS application before your updated grades are available, you may
update your coursework during the Academic Update period. An email will be sent
to applicants when the Academic Update period opens.
you tell me how my coursework looks on my transcripts or send a copy/fax of my
transcripts to me?
No. As per the Family
Educational Rights and Privacy Act of 1974, once a transcript arrives at ADEA
AADSAS, it becomes illegal for us to release that information to any third
party, including the individuals who originally sent it. All applicants must
obtain their own copy of their official transcripts in order to properly fill
out their application.
send my transcripts before beginning my application?
Please do not send transcripts to ADEA AADSAS before creating your 2018 ADEA
AADSAS account. Doing so will cause delays in processing.
will it take before I see that my transcript list as received in the Check
Status tab of my application?
processing takes 7-10 business days from the date it arrives at the ADEA AADSAS
Do I have
to report all the colleges I attended if the transfer credit appears on my home
You are required to list all undergraduate and graduate institutions you have
attended or plan to attend through summer 2017.
attended a foreign school. What kind of documentation is required?
AADSAS does not have foreign document requirements; these requirements are sent
by the dental schools and not by ADEA AADSAS. Dental schools may require
foreign transcript evaluation made by WES (World Education
Credential Evaluators (ECE).
Please check with your dental school(s) to determine whether they prefer
evaluations made by a particular company.
AADSAS receives both WES and ECE evaluations electronically ONLY. To request
that your evaluation be sent electronically, go to the Colleges Attended folder
in the Academic History section of your application. Select "Order WES
Evaluation" or "Order ECE Evaluation," depending on which one(s)
your schools prefer. Doing so will automatically populate your CAS ID in the
order form once you log into the WES or ECE website. You MUST order your electronic evaluation using the link in your ADEA
AADSAS application. Evaluations ordered by going directly to the WES or ECE
website will be sent in hard copy and will not be accepted. If you mail
these materials, they will be discarded and ADEA AADSAS is under no obligation
to return the documents back to you.
note that ADEA AADSAS does not verify foreign coursework, and therefore your
application will not be delayed awaiting the arrival of a foreign transcript