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The American Dental Education Association (ADEA) is the leading national organization for dental education. Our members include all U.S. and Canadian dental schools, advanced dental education programs, hospital dental education programs, allied dental education programs, corporations, faculty, and students.
The mission of the American Dental Education Association is to lead individuals and institutions of the dental education community to address contemporary issues influencing education, research, and the delivery of oral health care for the improvement of the health of the public.
AADSAS is a service of ADEA. Contact ADEA AADSAS directly for questions about your ADEA AADSAS application.
American Dental Education Association
617-612-2045 (applicant inquiries only)
https://portal.aadsasweb.org/
aadsasinfo@aadsasweb.org
http://www.adea.org
About ADEA AADSAS
The American Dental Education Association (ADEA) welcomes you to the American Associated Dental School Application Service (ADEA AADSAS). ADEA AADSAS is a centralized application service that simplifies the application process by providing one standard dental school application for AADSAS participating dental schools, thus relieving applicants of the need to complete multiple applications. Individuals applying through ADEA AADSAS complete one application which is sent to all dentals schools designated by the applicant.
These insturctions were designed to assist applicants as they complete the ADEA AADSAS application to the 2011 entering class. It is the applicant’s responsibility to read, understand, and follow all ADEA AADSAS and school-specific instructions. As a part of submitting an ADEA AADSAS application, applicants must certify that they have read, understand, and agree to comply with ADEA AADSAS instructions.
ADEA AADSAS Contact Information
The fastest and most convenient way to check your application status is online. You can view the real-time progress of your application by:
- Logging into your ADEA AADSAS application
- Going to the “My Application Status” section
If you have questions and need to speak with an ADEA AADSAS customer service representative, you may contact us at the numbers below or by email.
Provide your ADEA AADSAS ID number and name in all correspondence. Allow up to 3-5 business days for ADEA AADSAS to respond to your inquiry, as research may be required. ADEA AADSAS will only discuss an application with the applicant and the applicant’s designated dental schools. Customer Service representatives do not discuss an application with parents, spouses, relatives, friends or employers.
Customer Service Contact Information:
Hours: Monday-Friday (9:00 a.m. – 4:30 p.m. Eastern time), except federal holidays
Phone: 617-612-2045
Email: aadsasinfo@aadsasweb.org
Note: ADEA AADSAS processing takes 4-6 weeks after your application,
DENTPIN®
The 2011 ADEA AADSAS application requires all applicants to provide a DENTPIN®, a unique identification number assigned to all applicants and students in dental education and standardized testing programs. You may have obtained a DENTPIN® when you registered for the DAT. If not, you will be prompted to register for a DENTPIN® when you create your 2011 ADEA AADSAS application. Your DENTPIN® will follow you throughout your dental education career and will be required to register for future examinations. To register for a DENTPIN® or to look up your current DENTPIN®, go to: www.ada.org/goto/dentpin.
DAT Scores and ADEA AADSAS
Starting with the ADEA AADSAS 2011 application cycle, official DAT scores will be imported directly into the ADEA AADSAS application. As the DAT Guide indicates, when a candidate registers for the DAT, permission is given to share scores with ADEA AADSAS.
When registering for the DAT, the candidate must select at least one ADEA AADSAS participating dental school that they wish to receive their scores. This will ensure that ADEA AADSAS receives their scores. ADEA AADSAS will retreive the candidate's score and will distribute them to all schools designated in the ADEA AADSAS application.
ADEA AADSAS incorporates official DAT scores—including previous scores--into the ADEA AADSAS application, and reports to all dental schools designated in the ADEA AADSAS application. DAT scores received after the ADEA AADSAS application has been sent to dental schools will be added to the candidate’s ADEA AADSAS application and a revised application will be distributed both electronically and print to the designated dental schools.
Questions about the DAT can be directed to:
ADA Department of Testing Services
211 East Chicago Avenue, Suite 600
Chicago, IL 60611
800-232-1694
Re-Applicants
All applicants who have previously participated in an ADEA AADSAS application cycle and would like to re-apply to the current application cycle are required to complete a new application and submit new official transcripts, letters of evaluation, and payment. AADSAS cannot carry forward any of your application data or materials from the previous year(s).
Completing an ADEA AADSAS Application
You can access the 2011 ADEA AADSAS Dental School Application through the ADEA AADSAS website.
Once you have created an ADEA AADSAS application account, you may log in to update your personal application data as often as you wish prior to e-submitting your application. After e-submitting your application, you may only make changes to the Biographic Information, Canadian DAT Scores, and Evaluators sections.
Criminal Background Checks
The American Dental Education Association (ADEA) AADSAS is implementing a new service for dental schools that wish to obtain a criminal background check on all admitted students. Individuals who are extended offers of admission to participating dental schools will be contacted by Certiphi® Screening Inc. after the admissions offers has been made to conduct a background check.
Applicants can view schools that participate in the ADEA criminal background check system by visiting the "Dental Schools Designation" section of their application.
Once accepted at a participating dental school, Certiphi® Screening, Inc. will send an email to the preferred email address entered in the ADEA AADSAS application. This email will provide you with access to a secure online form which you will provide basic identifying information and consent for this report to be procured. Your consent will serve for all dental schools, and you will not be asked to provide consent upon receiving additional, conditional acceptance offers by participating dental schools.
Once you have provided consent, Certiphi® Screening, Inc will procure a national background check on you. Once the report is complete, Certiphi® Screening Inc. will send an email to your preferred email address requesting that you review the report prior to its distribution. Upon reviewing this email:
- You will have (10) calendar days from the date this email is sent to review your report prior to this report being made available to the participating dental schools that request this report. If you do not review this report, the report will be distributed after this period elapses.
- You will be provided with an opportunity to contest the accuracy of the contents of the report within the specified ten (10) calendar day period.
Once you have reviewed and released this report, or after the specified ten (10) calendar day period has elapsed, the report procured on you will be made available to the participating dental school who offered an acceptance and initiated the request for this report.
Additional notes:
- The report procured during this process will not be released to any party other than the dental schools requesting the report. ADEA AADSAS does not have access to this content.
If you have any questions about the Centralized Criminal Background Check, please contact:
Certiphi® Screening Inc.
Applicants inquiry only:
Phone: (800) 803-9582
8 am - 10 pm EST
Email: help@certiphi.com
8am - 10 pm EST
Applicant Responsibilities
You are responsible for properly completing your application, sending your supporting documentation and fees to ADEA AADSAS on time, regularly checking the status of your application online by logging in to your ADEA AADSAS application and checking your personal email for messages from ADEA AADSAS.
ADEA AADSAS applicants will:
- Be responsible for knowing the application process and admission prerequisites of each dental school. (ADEA AADSAS recommends that you purchase the ADEA Official Guide to Dental Schools.)
- Arrange for all official transcripts from all U.S., U.S. Overseas, English-speaking Canadian, and international (foreign) postsecondary institutions attended to arrive at the ADEA AADSAS Transcript Processing Department by the school’s application deadline to ensure timely processing of your application (processing time takes up to 4-6 weeks).
- Print a Transcript Matching Form for each college/university attended and request the registrars' offices to attach the form to all transcripts sent to AADSAS. The Transcript Matching Form includes a barcode that links transcripts directly to your application. Send all transcripts to:
ADEA AADSAS Transcript Processing Department
P.O. Box 9110
Watertown, MA 02471
- Arrange for ADEA AADSAS to receive a course-by-course Transcript Evaluation Report for all international (foreign and French-speaking Canadian) institutions attended.
- Make sure your Evaluators list is current and accurate at all times (ADEA AADSAS does not enter evaluator information for you).
- Be responsible for updating all coursework and submitting updated transcripts during the Academic Update period; check the ADEA AADSAS 2011 Calendar for dates.
- Submit the correct application fee.
Use the ADEA AADSAS Payment Form if you choose to submit payment by check or money order to ADEA AADSAS (credit card payment is preferred).
- Print and retain a copy of the completed ADEA AADSAS application.
- Log off the ADEA AADSAS application after the completion of each entry or review session to protect against unauthorized access of application information submitted to AADSAS.
- Provide all required documents on the ADEA AADSAS application accurately and in a timely manner.
- Provide all supplemental information as requested by designated dental schools.
- Respond immediately to ALL notices, comments, instructions, and questions received from ADEA AADSAS and each school to which they apply (applicants are responsible for regularly checking their personal email and ADEA AADSAS application accounts for these important notices and questions!).
- Abide by the schools’ application deadlines.
- Promptly update your ADEA AADSAS application of any change in contact information before February 1, 2011 (notify schools directly after February 1, 2011).
- Respond promptly to colleges and schools, either to accept or to decline interview invitations and offers of admission.
Technical Requirements
To access the web application online, your computer must meet the following requirements:
- Internet access.
- For the optimal browsing of the site, use Microsoft Internet Explorer 7.0 or a later release. You may also use Firefox 3.x (or higher), Chrome, or Safari.
- JavaScript is enabled (default setting for Internet Explorer and Netscape).
- Cookies are enabled (default setting for Internet Explorer and Netscape).
- Pop-up windows are used, so pop-up blockers must be disabled
- 800 x 600 screen resolution (1024 x 768 or larger is preferred).
- It is recommended that the browser window be maximized to take up the entire screen.
- As Microsoft no longer supports Internet Explorer for MacIntosh computers, Mac users are advised to use Safari or Firefox.
In order to view and print Transcript and Letters of Evaluation Matching Request Forms you will need the Adobe Acrobat Reader.
Adobe Acrobat Reader is required for viewing and printing forms.
Security
Security is a priority at ADEA AADSAS. We are committed to protecting the security and confidentiality of your information. We use a combination of state-of-the-art technology and methods to help ensure that your online sessions are secure.
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