Career Opportunities at ADEA

The American Dental Education Association (ADEA) is the voice of dental education. The mission of ADEA is to lead individuals and institutions of the dental education community to address contemporary issues impacting dental education and dental research, higher education, and the delivery of oral health care for the health of the public.
Job Title:   Director of Specialized Application Services  
Division:   Division of Educational Pathways
Reports to:

   Senior Director of Application Services  

Grade:   6/E
Requirements:

   This position required a Bachelor’s degree. Equivalent training and/or experience may be considered. 


DESCRIPTION:                                                                                              

This position directs the centralized application services for dental hygiene (ADEA DHCAS) and the advanced standing application service for international dental graduates (ADEA CAAPID). 


PRIMARY RESPONSIBILITIES:                                                                                             

The Director implements multiple projects related to application services including recruitment strategies, communication campaigns, in-person meetings, presentations to constituents, and membership drives with the goal of expanding the number of participating programs and enhancing the quality of the service. The incumbent will lead activities for these applications services, including daily and annual operations, educating and recruiting non-participating programs, and training users. The Director will also design, implement and update all website content for both applications services and serve as liaison for task forces and related committees.


QUALIFICATIONS:                                                                                              

A baccalaureate degree or commensurate experience is required. Experience in admissions, student affairs, or health professions a plus. Successful candidate must be able to manage both daily operations and strategic planning. S/he must have the ability to make reliable, appropriate decisions under pressure. The position requires a person who is self-aware, organized, confident, and accountable. S/he must be able to work in a fast paced environment, handle multiple tasks throughout the day, make decisions under pressure and demonstrate excellent verbal and written communication skills, problem-solving abilities and the ability to manage multiple competing tasks. Availability for regular travel outside the DC metro area is required.


APPLICATION INSTRUCTIONS:                                                                                             

The Association offers a competitive salary and excellent benefits package, along with a Metro accessible location in downtown DC.  Candidates should submit a resume and cover letter with salary requirements to:  HRjobs@raffa.com (subject: Director SAS). No phone calls, please.

 

ADEA is seeking a smart, ambitious marketing and communications fellow to help expand ADEA’s outreach to students interested in pursuing dentistry or dental hygiene

The American Dental Education Association (ADEA) is The Voice of Dental Education. The mission of ADEA is to lead institutions and individuals in the dental education community to address contemporary issues influencing education, research and the delivery of oral health care for the overall health and safety of the public.

ADEA’s Division of Educational Pathways (DEP) is looking for a creative and enthusiastic summer fellow with an interest in health or education to provide marketing and communications support for DEP’s recruitment initiatives around dentistry and dental hygiene and ADEA’s application services.

All work will be of an educational nature. A stipend is provided.


DUTIES: 

The individual selected for the summer fellowship will be expected to perform some or all of the following duties:

  • Assist Manager, GoDental in enhancing the resources available on the ADEA GoDental website (e.g., creation of short promo videos, graphics).
  • Research and identify at minimum five new websites/blogs/social media sites where predental and prehygiene students interact.
  • Assist Senior Manager, GoDental with marketing materials for ongoing recruitment efforts (e.g., flyers for national and annual predental and prehygiene conferences). Specific activities include, but are not limited to, post-event communication about the ADEA Predental Virtual Fair, ADEA’s participation at HOSA’s National Leadership Conference and the creation of a region-specific database of prehealth advisor contacts.
  • Assist DEP staff in developing email communications to support ADEA’s suite of application services, specifically the ADEA AADSAS launch in June.
  • Bolster ADEA/DEP’s presence online through a variety of social media platforms, specifically increasing the frequency of ADEA GoDental’s interaction on Twitter to twice per day, Facebook to once per day and Instagram to once per week.
  • Assist DEP in the execution of the predental virtual fair (June).
  • Support Manager, GoDental in developing blog strategy for ADEA GoDental website. Specific activities include, but are not limited to, contacting potential authors and assisting in developing a monthly blogging schedule.


QUALIFICATIONS:

  • The candidate should be a rising sophomore, junior or senior college student with a demonstrated interest in marketing and communications and an interest in health or education. 
  • Candidate should be heavily engaged in the use of various social media sites and conduct him- or herself professionally in the social media sphere.
  • Proficient in Microsoft Excel and social media platforms (Facebook, Twitter, YouTube). Experience with content management systems, basic HTML and Photoshop (or similar program) preferred.
  • Responsible self-starter with good time management, planning and organizational skills.
  • Strong writing and communication skills with ability to effectively communicate to a diverse audience on a variety of different written and verbal platforms and media.


HOURS AND TERM:

The summer fellow will work onsite at the ADEA office (655 K Street NW, Suite 800, Washington, DC, 20001) for three days per week during normal business hours (Monday-Friday, 9 a.m. – 5 p.m.) during a six-week period between June and August 2015 (a one-hour lunch break per day is included). Exact dates will be determined once the candidate has been selected. Once the dates have been finalized, the candidate must be available during the entire agreed upon term.


APPLICATION INSTRUCTIONS:

To apply, please send your cover letter and resume to godental@adea.org. The application will close Thursday, April 30, 2015 at 5 p.m. ET.

In your cover letter, please include the prior marketing and communications experience you have that makes you the perfect person to help support our programmatic efforts to reach a diverse applicant pool for dental schools and dental hygiene programs across the country.

We would love to see your tweets about why you should be the next GoDental summer fellow using #GDFellow15!

Job Title:Meetings Manager
Division:Professional Development and Meetings
Reports to:Senior Director for Meetings (SDM)
Incumbent:Various
Supervises:N/A
Grade:4
Requirements:BA or BS, CMP desirable with at least five years of work in association convention and meeting planning.


DESCRIPTION:                                                                                                     

The Meetings Manager, Division of Professional Development and Meetings (DPDM) position works as part of a team-based environment.  At times, depending on the assignments and size of the meeting, a manager may be called on to act as a team leader with respect to the assigned meeting and in other cases may serve in a secondary capacity. All position incumbents work collaboratively with other ADEA staff, other DPDM staff, and the Senior Director for Meetings to coordinate planning for ADEA meetings to ensure the quality of pre-meeting preparation, on-site logistics, registration, and online program content.  Incumbent manages assigned logistical details related to the ADEA Annual Session and Exhibition, creates and maintains all necessary files and records to track progress, contacts, and ensures the future success of a meeting. 

This position requires a high level of attention to details, excellent organizational skills, professional integrity, and the ability to perform multiple, varied tasks well in a team environment


PRIMARY RESPONSIBILITIES:


ADEA Annual Session & Exhibition, assigned duties may include
:

Logistics:

  • Coordinate logistics, create and manage Annual Session & Exhibition details (“event specification guide”) for ADEA Annual Session. Develop event specification guide to include all Annual Session events and communicate with Annual Session vendors.  May be required to support other Annual Session on-site logistics.
  • Manages and coordinates logistics for all business, governance, affiliate and special events for the Annual Session to include room setup and food and beverage requirements.
  • Manages on-site logistics and plans staff involvement in the event.  Develop staff, volunteer and temporary staff schedules.
  • Solicit RFP’s from CVB’s, temporary staffing agencies, and other vendors in addition to evaluating proposals and executing agreements.
  • Responsible for the record keeping management of ADEA Annual Session to track history (destination, site, room block and pick up, F&B information, AV and spending); facility details (from RFP responses) and performance.  


Registration:

  • May be asked to manage complete registration process to include managing the: relationship with contracted registration vendor; development of the on-line Web integrated registration site; onsite registration process including onsite registration personnel at ADEA Annual Session; financial administration of payments with Department of Finance and Operations; and database integration management issues with the Department of Communications and Membership.


ADEA Interim & Other Meetings:


Planning:

  • Assist and contribute in the coordination of all aspects of conferences, meetings and events (pre-planning including program planning facilitation, onsite execution and post event wrap up).
  • Lead staff kick-off meetings and/or meet individually with internal stakeholders for each assigned meeting in order to assist ADEA’s staff and/or volunteers in setting goals and objectives for all meetings. Ensure that venues and vendors support meeting goals and objectives.
  • Coordinate with other ADEA staff, volunteer leaders, and consultants to ensure destination and facility selection for all ADEA meetings are in line with goals, objectives, budgets and preferences.
  • Manage the speaker agreement process.
  • Manage logistics and provide site management details (“spec book”) for all ADEA meetings at ADEA’s office and off site including; submission of housing lists, transportation, F&B, shipping, transportation, VIP arrangements, exhibits and/or displays, etc.
  • Manage all on-site logistical arrangements for meetings to include: audio-visual, food and beverage, group transportation, and housing.
  • Develop and continually refine RFP formats to be used for destination and site selection, and selection of other outside vendors; provide proposal comparison and recommendation reports; negotiate and executive agreements with selected venues and outside vendors.
  • In coordination with the Senior Director of Meetings, develop and maintain relationships with NSO/GSOs, individual properties and other meetings industry vendors.
  • Review master account postings on-site at all meetings.
  • Manage travel and lodging for staff, speakers, and VIPs traveling to meetings or other business travel.
  • Develop and maintain solid relationships with exhibitors/sponsors.
  • Work with staff in DCM to prepare appropriate promotional and informational materials about ADEA’s meetings to support the marketing and promotion of meetings to increase meeting attendance. This includes content for brochures, Bulletin of Dental Education, articles, listserv announcements, and other media.
  • In coordination with the Senior Director of Meetings, negotiate meeting and meeting vendor contracts using ADEA’s model contract.
  • Support Senior Director of Meetings in her/his role as staff liaison to other organizations with whom ADEA collaborates in meeting opportunities.
  • Contribute to overall team success by identifying problems and proactively seeking out methods to improve self-performance and/or efficiency of an operation or task.
  • Help develop, revise, and support ADEA’s meeting management and related policies and procedures including but not limited to ethical behavior and budgeting.


Registration, Budgets and Record keeping:

  • Coordinate registration process for each assigned meeting in ADEA’s association management system for ADEA meetings and events to include:  event set-up, data entry, badge production and review, written communication to registrants, accurate registration and reconciliation reporting, and responsive communication with meeting participants.
  • Manage onsite registration and/or onsite registration personnel.
  • Track history (destination, site, room block and pick up, F&B information, AV and spending); facility details (from RFP responses) and performance. 
  • Perform financial management for any assigned meeting including budget creation, monitoring revenue/expense performance, and collection of registration and/or exhibit fees
  • Responsible for accurate and timely submission of meetings related financial information to accounting such as registration data, vendor invoicing, and billing for contracts. 
  • Develop detailed expense and revenue budgets for assigned meetings carefully tracking expenses to maintain budget integrity.
  • Process invoices and payments within 21 days of receipt.


Member Services:

  • Convey logistical information about all ADEA meetings to members who call or email with a focus on customer/member service. Listen for other issues and refer members and/or assist members in solving other (than meetings) questions. In coordination with other DPDM staff, share responsibility for responding to email, phone and web inquiries from constituents and staff about any meetings. 


ADDITIONAL RESPONSIBILITIES:

This description incorporates the most typical duties performed. It is recognized that other related duties not mentioned may also be performed. Specifically, duties are not constrained only to work done in the Division of Professional Development and Meetings.  The position requires the ability to work effectively in a cross-functional environment.


KNOWLEDGE AND SKILLS REQUIRED:

  • In cases where the Senior Director for Meetings is unavailable, the incumbent(s) must possess the ability to make correct assessments of priorities and take the necessary action(s) to resolve the issues and inform the Senior Director for Meetings upon return.
  • Provide design and logistical support for ADEA’s meetings including:  site selection, contract negotiation, contracting, budgeting, member relations, customer service, meetings logistics, database management, registration, reservations and housing support.
  • Possess meetings and hospitality industry knowledge and stay abreast of trends and changes. 
  • Ability to understand the implications of industry changes and what affect they may have on ADEA, including implications of ethical principles for the meetings industry.
  • Understanding meeting design and its impact on site selection and meeting outcomes.
  • Possess leadership strengths to co-manage, mentor and delegate work cooperatively and collaboratively with other ADEA staff members, volunteers, volunteer leaders, and vendors.
  • Ability to represent ADEA among staff and vendors using the highest standard of professional integrity and in line with ADEA’s ethics policies.
  • Exceptional negotiation skills. Negotiation requires knowledge about meeting legalities and liabilities including but not limited to facility contracts, vendor contracts, crisis and contingency planning, insurance (including but not limited to drama, music licensing, etc.) and other areas of risk management involved in planning and managing meetings.


SUPERVISION AND GUIDANCE:

This position reports to the Senior Director for Meetings.  Performance will be appraised based on personal initiative and outcomes achieved.


QUALIFICATIONS: 

Earned Bachelor’s degree in event planning, communications, marketing or related field strongly preferred. Experience in best practices for meetings including but not limited to destination and site selection, contract negotiation (hotels, convention centers, AV and decorating vendors, food and beverage/catering, exhibitors, registration and housing vendors), exhibitor solicitation and management. This individual must be proficient using Microsoft Office software, including Word and Excel.  He or she must be capable of managing multiple tasks simultaneously and working across divisions within ADEA. Excellent written and verbal communications are essential.   Attention to detail and meticulous focus on time sensitive activities are critical to success.


APPLICATION INSTRUCTIONS: 

The Association offers a competitive salary and excellent benefits package, along with a Metro accessible location in downtown DC.  Candidates should submit a resume and cover letter with salary requirements to:  HRjobs@raffa.com (subject: Meetings Manager for DPDM). No phone calls, please.

 

Job Title:Membership Marketing and Communications Manager
Division:Communications and Membership
Reports to:Director of Marketing and Communications
Status/Grade:4
Incumbent:Vacant
Date:November, 2014


SUMMARY OF POSITION:                                                                                                     

The Membership Marketing and Communications Manager is part of the marketing and communications group of ADEA. This is a highly functioning, highly effective operation within the Division of Communications and Membership that is known for superior internal client service producing high-quality products in a fast-paced deadline-driven environment.

The Membership Marketing and Communications Manager works with the Director of Marketing and Communications on the development and implementation of strategic marketing plans for internal and external stakeholders, specifically in the area of membership and conference marketing. The individual in this role uses his or her skilled understanding of membership marketing to serve as project manager on Association membership marketing efforts. He or she conducts membership research efforts to determine member needs, priorities and communications positioning for key audience segments. With the Director of Marketing and Communications, he or she develops and key strategies, innovative approaches and new ideas to meet membership acquisition, engagement and retention goals.

The Marketing and Communications Manager represents ADEA’s brand identity and communications standards to a wide variety of internal clients and is responsible for effectively conveying ADEA’s messages to members, prospective members and the general public. He or she tailors messaging and visual elements in accordance with visual brand standards to be shared throughout a variety of communications mediums. He or she also works with the membership staff to develop distinct member segmentation profiles and lists in Association Anywhere, including professional focus and demographic information, and adjusts marketing tactics according to the needs and communications preferences of the targeted audience. The position requires a self-starter with experience in membership marketing and organizational communication techniques. The individual must possess strong interpersonal communications skills, as well as the ability to work independently, manage complex and varied projects, organize multiple projects simultaneously, think creatively and maintain flexibility.


PRIMARY RESPONSIBILITIES:

The Membership Marketing and Communications Manager:

  • Understands the value proposition for the various segments of the ADEA membership and applies that knowledge across promotions and communications.
  • Attains and demonstrates advanced knowledge of ADEA programs, events, services and products to explain and promote them to ADEA members and other members of the dental education community.
  • Assists with the development, implementation and measurement of annual marketing and communications plans, ensuring alignment with ADEA’s strategic goals.
  • Works with internal staff and external vendors on execution of membership recruitment and retention programs.
  • Contributes bi-weekly content to ADEA’s member newsletter, the ADEA Bulletin of Dental Education (BDE).
  • Develops member engagement communications for various segments of the ADEA membership.
  • Provides social media content related to support membership and conference marketing campaigns.
  • Manages production processes from copy and design through approvals and scheduling for direct mail, email, print and online advertising efforts.
  • Works closely with the design team to develop printed brochures and fliers.
  • Gathers member and attendee testimonials for use in marketing materials.
  • Analyzes segmented membership research, shares with cross-divisionally and makes recommendations related to new products and services.
  • Updates existing content and generates new content for the membership pages of the ADEA website.
  • Works with the web team and membership staff to ensure processes and resources related to website, email system and database are in place to support membership and conference marketing efforts.
  • Updates printed membership applications and works with membership staff toward implementation of online membership applications.
  • Works with membership staff to enhance renewal, welcome kit, member acknowledgement and other member touch points using database and third party vendors.
  • Provides reports and metrics to help analyze effectiveness of membership marketing campaigns.
  • Complies with ADEA’s Style Guide, editorial guidelines and Brand Standards.
  • Coordinates the membership certificate program.
  • Monitors external agencies and vendors regarding project timelines, budget and quality standards.
  • Represents Association at ADEA and industry events to educate existing and prospective members about benefits and services and articulate value proposition.
  • Incorporates visual brand into all membership marketing materials and monitors brand standards across all marketing materials.
  • Tracks and fulfills marketing promotions and promotional materials requests from members, and recommends promotional items and incentives.
  • Works with membership staff and the web team on enhancing corporate member exposure on the ADEA website.
  • Shares “member of ADEA” logo and branded newsletter templates to ADEA Councils and Sections.
  • Provides annual budget recommendations related to research, retention, acquisition, engagement, brand and promotional line items.
  • Works with vendor to initiate targeted online membership marketing efforts and manage related campaigns and measurement.
  • Researches and recommends print and online advertising opportunities.
  • Develops targeted ads for segmented areas of the ADEA website.
  • Represents ADEA at industry events to educate existing and prospective members about benefits and services and articulate value proposition.

QUALIFICATIONS: 

 

  1. Baccalaureate degree in marketing, communications, journalism or a related field.
  2. 2-5 years of marketing and communications experience with variety of media required (e.g., newsletters, web content, marketing, etc.).
  3. 2-5 years of membership marketing experience, preferably at a health care or higher education organization, strongly preferred.
  4. 2-5 years of event or conference marketing experience, strongly preferred.
  5. Superior writing, editing and proofreading skills.
  6. Demonstrated initiative, the ability to work independently, and the people skills to cultivate relationships.
  7. Demonstrated ability to work well as part of a team.
  8. Proficiency in Microsoft Office and the Adobe Creative Suite.
  9. Experience with content management, email marketing and association management systems.
  10. Strong project management skills and the ability to produce quality written communications in a fast-paced environment.


APPLICATION INSTRUCTIONS: 

The Association offers a competitive salary and excellent benefits package, along with a Metro accessible location in downtown DC.  Candidates should submit a resume and cover letter with salary requirements to:  HRjobs@raffa.com (subject: Membership Marketing and Communications Manager for DCM). No phone calls, please.

 

JOB TITLE: Program Manager for Access, Diversity and Inclusion (ADI) portfolio of the ADEA Policy Center


DESCRIPTION:  TThe American Dental Education Association (ADEA) is the voice of dental education. The mission of ADEA is to lead institutions and individuals in the dental education community to address contemporary issues influencing education, research and the delivery of oral health care for the overall health and safety of the public. ADEA is seeking an experienced professional for the role of Program Manager in the Access, Diversity and Inclusion (ADI) portfolio of the ADEA Policy Center. The Access, Diversity and Inclusion (ADI) portfolio is an integral part of the ADEA Policy Center. ADI promotes innovative diversity and inclusion programs and practices in dental education to advance a robust and diverse learning environment. These activities focus on efforts to increase the diversity of students, faculty and administrators in allied, predoctoral and advanced dental education programs.


RESPONSIBILITIES:  

This position manages various ADEA ADI projects ranging from the ADEA Annual Session submissions, planning and implementation of ADEA diversity conferences and meetings, portfolio publications, on-going research projects, member engagement on diversity issues (e.g., social media, face-to-face, etc.), advisory committee and summer internship activities. The Program Manager takes the lead on planning key components of ADI professional development activities such as identifying topics of interest to the ADI team, development of meeting agendas and organizing leadership development sessions. Finally, the Program Manager will: collaborate with other ADEA offices and external experts to help design and implement new initiatives; stay abreast of current issues regarding national public health and effective institutional diversity practices; gather information on behalf of ADEA ADI in industry-related conferences; and monitor policy activities relevant to ADEA ADI.


QUALIFICATIONS:

The position requires an individual with varied project management, communications and executive-level administrative support experience to grow and further develop. The successful candidate will partner with the SVP and work collaboratively with a high-performance team. The candidate must be able to manage a workload that can be fast-paced with multiple assignments and deadlines as well as the ability to travel. The successful candidate will have a baccalaureate degree plus 5 years of administrative or project management experience, exceptional interpersonal and presentation skills, excellent verbal and written communication skills, ability to set priorities and work with minimal supervision and well-developed problem-solving abilities.


APPLICATION INSTRUCTIONS: 

The Association offers a competitive salary and excellent benefits package, along with a Metro accessible location in downtown DC.  Candidates should submit a resume and cover letter with salary requirements to:  HRjobs@raffa.com (subject: ADI Program Manager). No phone calls, please.

JOB TITLE: Senior Vice President for Educational Research and Analysis within the ADEA Policy Center


DESCRIPTION:  The American Dental Education Association (ADEA) is seeking a creative and dynamic experienced researcher and manager to lead its Educational Research and Analysis (ERA) portfolio. The ERA portfolio conducts research and analysis on all of the critical issues facing higher education today, such as, but not limited to, cost and financing, diversity, and leadership. The Senior Vice President of Educational Research and Analysis (SVP of ERA), leads and supports the talented ERA staff in carrying out this research and additional research related to the key research priorities of ADEA. The American Dental Education Association is the voice of dental education. The mission of ADEA is to lead institutions and individuals in the dental education community to address contemporary issues influencing education, research and the delivery of oral health care for the overall health and safety of the public.


RESPONSIBILITIES:  

The Senior Vice President of ERA works closely with the Chief Policy Officer/Managing Vice President to develop an aggressive research agenda that seeks to address many of the challenging issues facing dental education specifically, and higher education generally. The SVP of ERA, will create, manage, and evaluate educational policy research activities while advising and collaborating with others throughout ADEA on related activities. The SVP of ERA will write journal articles, issue briefs, policy studies, and related reports for various house publications and provide essential leadership in the continued development of ADEA’s efforts to produce relevant and timely research on key issues in dental education. You will also interact regularly with educational researchers in other areas of health professions education, and higher education associations about issues affecting educational policy and develop and implement strategies to collaborate research efforts with other organizations in order to enhance ADEA’s research role and scope in dental education and higher education.


QUALIFICATIONS:

The successful candidate will hold a doctoral level degree in dentistry, higher education, economics, sociology or a related field; more than ten years of experience in higher education policy research as well as substantive experience at the management/administrative level. The successful candidate will possess a thorough knowledge of higher education policy research and data collection and management. Experience working within a research center, association, or think tank is desired. Extensive experience leading and managing major research projects/studies required.


APPLICATION INSTRUCTIONS: 

The Association offers a competitive salary and excellent benefits package, along with a Metro accessible location in downtown DC.  Candidates should submit a resume and cover letter with salary requirements to:  ADEAPositions@adea.org (subject: Senior VP for ERA). No phone calls, please.

JOB TITLE: Senior Vice President for Professional Development - Office of the President and CEO


Summary of Position:  This position will provide leadership to the Association’s activities and programs that ensure the professional growth and development of faculty and administrators in dental education. In pursuit of ADEA’s goal of fostering excellence and innovation in teaching, learning and leadership for dental educators, this role will conceptualize, design, and direct a range of in-person training programs and conferences, web-based knowledge resources, and virtual learning opportunities, while establishing and maintaining a community of continuous learning and pedagogical innovation. Additional areas of primary responsibility will include development of new educational products and educational lines of business, program evaluation, research and innovation in learning methodologies and serving as the liaison to the ADEA Council of Faculties. 


PRIMARY RESPONSIBILITIES:  

  1. Delivery of Professional Development Programs:
    1. Provide leadership and design for the Association’s current and anticipated professional development programs and initiatives, including but not limited to:
      • ADEA Summer Program for Emerging Academic Leaders
      • ADEA Leadership Institute
      • ADEA Leadership Institute Alumni Association
      • ADEA Institute for Allied Health Educators
      • ADEAGies/AADR Academic Dental Careers Fellowship Program
    2. In collaboration with ADEA staff and program consultants, direct the continuing improvement of the content and the interactive educational experience, manage promotional outreach with ADEA marketing staff, and serve as ADEA’s contact with consultants, vendors, and participants.
    3. Evaluate and analyze participant evaluations and oversee on-site event logistics (in conjunction with Meeting Managers).
    4. Develop and manage the budgets for ADEA’s Professional Development Programs. Work to ensure that the Programs meet revenue and expense goals. Lead monthly and yearly reconciliation processes.
    5. Engage with the Division of Communications and Membership to contract for and monitor marketing efforts.
  2. New Programs, Products and Lines of Business
    Working with the EVP and COO, research, analyze, recommend and develop educationally-sound virtual, written knowledge resources and/or in-person learning programs for dental educators. In most cases this entry or expansion of our market presence will require analysis and feasibility studies, and the development of a business-plan that addresses specific learning goals for target audiences.
  3. Design and Delivery of Web-based Professional Development Knowledge Resources:
    1. Lead the development, curation and management of web-based professional development knowledge resources, including developing and managing the content of the faculty-focused pages on the ADEA web site.
    2. Direct the weTeach Knowledge Center for the member-led Council of Faculties, working closely and collaboratively with the leadership and members of the Council of Faculties.
    3. Manage consultants and staff assigned to the development and ongoing maintenance of the weTeach Knowledge Center.
    4. Conceive and develop in partnership with the ADEA Councils and/or ADEA staff new and relevant web-based knowledge centers that support the professional growth and development of ADEA members.
  4. Volunteer Engagement and Collaboration
    Using well-developed association volunteer management skills, serve as the staff liaison to the Council of Faculties, one of the seven Councils in ADEA’s governance structure. Act as a vital link between the Council and the ADEA office, ensuring that Council activities are performed in line with ADEA Bylaws, Strategic Directions, and House of Delegates. Responsibilities include:
    1. Manage planning for all Council of Faculties meetings in coordination with the Administrative Board. Organize and participate in all meetings and conference calls and develop all Council meeting agendas for approval by the Administrative Board.
    2. Manage Council of Faculties-requested professional development programs and content, especially those presented at Fall Meetings and other ADEA meetings.
    3. Provide content expertise for Council and Administrative Board procedures.
    4. Monitor ADEA Bylaws in support of Council business.
    5. Facilitate ADEA House of Delegate resolution vetting with the Administrative Board.
    6. Draft strategic initiative proposals for review by the Council Administrative Board.
    7. Facilitate the election of new officers and delegates to the ADEA House of Delegates.
    8. Keep Council members informed of ADEA initiatives and policies.
    9. Provide a framework to help the Council achieve its work and to keep the Council focused on specific initiatives and agenda items.
    10. Manage listservs of members.
    11. Distribute to Council members information, memos, letters, etc. through listservs and other mediums.
    12. Monitor ADEA website for information pertaining to the Council and ensure that it is up to date and accurate.
    13. Record, disseminate and/or archive Council minutes.
  5. Program Analysis and Evaluation
    1. Direct the evaluation process for all ADEA conferences, meetings and professional development programs (including the Annual Session), including assessment and reporting.
    2. Work with program stakeholders to design evaluations that meet their data collection needs. Provide written analysis and take necessary actions based upon the evaluation findings.
  6. Awards, Scholarship, and Fellowship Program:
    1. Manage all operational functions for more than 20 awards, fellowships and scholarships.
    2. Direct the development of promotion, application and recognition materials.
    3. Develop and manage internal procedures and systems to ensure there is proper management in each phase of the awards cycle.
    4. Oversee the communications with award selection committees, ADEA senior staff, volunteer leaders, award applicants and recipients.
    5. Manage overall application process, including selection and notification systems and the management of award distribution logistics at ADEA Annual Session & Exhibitions.
  7. Research and Innovation
    1. Monitor current trends in teaching and learning pedagogy and methodologies, technologies, and delivery methods that are relevant to ADEA’s professional development programs as well as to effective teaching and learning in dental education.
    2. Support efforts to formulate ideas for new, better methods of the delivery of content in ADEA meetings.
    3. Under the direction of the EVP and COO, develop and implement professional development plans.
    4. Consult with ADEA staff as requested on program design for the effective presentation and delivery of content.
    5. Design and conduct/contract for research that bi-annually identifies “core competencies” and integrates these findings in programs and educational offerings.
  8. External Relationships
    In conjunction with the ADEA Office of External Relations and Institutional Advancement, support the design and implementation of sponsored and philanthropic activities.
  9. Leadership and Business Management
    1. Hire, supervise, and develop staff in the Office of Professional Development.
    2. Provide organizational leadership in the teaching and learning arena.
    3. Actively collaborate with and serve as a resource to all parts of the Association.
    4. Foster team environment in to order maximize productivity, customer service and program growth. Responsible for providing direction to staff, developing and meeting departmental and product budgets, managing workload, and ensuring excellent customer service.
    5. Support and coach the Professional Development team in adopting and practicing core values and culture.
    6. Serve as the primary interface with AAL and work to expand existing offerings and identify and develop new opportunities.
    7. Utilize information gleaned from internal research and formalized needs assessment to develop new products and offerings consistent with ADEA’s mission and scope.
    8. Regularly address issues related to work performance and standards of conduct.
    9. Complete required HR paperwork related to supervising exempt employees.
    10. Support ADEA’s personnel policies and performance management procedures and advocate ADEA’s core values by example. Direct staff to educational experiences that enhance their professional growth and ability to be self-managed and provide guidance for professional development to ensure long term employment and career development within ADEA.


ANTICIPATED FIRST YEAR OUTCOMES:

  1. Design and launch a Department of Professional Development, including hiring staff, and formulating a business plan and related materials.
  2. Influence and positively impact the quality of ADEA educational programming.
  3. Work closely with the SVP for Conferences in defining roles and areas of collaboration.
  4. Conduct an intense review of all educational programming and make recommendations regarding consolidation, new programming, and collaborative possibilities.
  5. Explore, and, when appropriate, develop new products, partnerships and collaborations.
  6. Become an integral part of the leadership team.
  7. Successfully capture opportunities to develop new programs and products that generate revenue.


QUALIFICATIONS:

  • A degree or certification in dentistry or dental hygiene is required.
  • The person in this position must have a significant track record of success in developing professional education programs in dentistry or dental hygiene, either in an academic institution, health care setting, or an association, and have mastered the related areas of required business expertise (negotiating, contracting, fiscal oversight). S/He must have extensive expertise in developing programs for adult learners, be knowledgeable about the latest methodology and practical application of theories for developing programming in adult learning, continuing education and professional development. In addition, experience developing and introducing new product lines or programs and possessing an entrepreneurial style will be a plus.
  • This position requires a person who is accountable, a self-motivated initiator, confident, energetic, and acutely attentive to details. The successful candidate will possess excellent judgment, strong oral and written communication abilities, exceptional organizational skills, impeccable evaluation and reporting skills, and a polished demeanor. In addition she/he must be adept at building relationships and working with association volunteer leaders, subject matter experts, consultants and staff in the development of training and leadership programs. S/He must be able to identify new techniques and technologies that will enhance learning outcomes and be able to successfully translate and act upon the competency demands that will be placed upon dental professionals.
  • Solid technology skills are required.


PERFORMANCE EVALUATION:

Performance will be evaluated on the basis of outcomes produced, results achieved (including meeting or exceeding “Anticipated 2015 Outcomes”), personal initiative, and the ability to work effectively in and contribute to a highly collaborative working environment, servicing a sophisticated and competitive marketplace.


APPLICATION INSTRUCTIONS: 

The Association offers a competitive salary and excellent benefits package, along with a Metro accessible location in downtown DC.  Candidates should submit a resume and cover letter with salary requirements to:  ADEAPositions@adea.org (subject: Senior VP for Professional Development). No phone calls, please.