Staff
| Associate Executive Director |
Ellen Barclay |
| Senior Director for Meetings |
Audra Franks |
| Director of Professional Development |
Rebecca Turner |
| Administrative Assistant for Meetings |
Shalonda King |
| Meetings Manager |
Renee Latimer |
| Meetings Manager |
Roberta Morehouse |
| Meetings Manager |
Simone Smith |
| Meetings Manager |
Monique Morgan |
| Program Coordinator |
Cherie Mason |
About ADEA’s Office of Professional DevelopmentPart of the ADEA Division of Member Services, the Office of Professional Development (OPD) has been charged with:
- Increasing the Association’s focus on the “professional development” of members rather than simply providing conference planning logistical functions
- Making meetings revenue generating—or at least revenue neutral—through a mix of registration fees, corporate giving, and other sources
- Reducing or consolidating the number of meetings to achieve economies of scale in staff time and financial resources
- Identifying, developing, and documenting best practices for the conference service function of ADEA to provide the highest level quality of service to members and staff, and to make it easier to plan and implement the Association’s meetings and conferences
OPD staff combine expertise in both adult education and event management to handle programmatic as well as planning operations for all ADEA meetings and conferences, of which there are presently more than 50 per year.
OPD also provides logistical support for all meetings, conferences, and workshops sponsored by the Association. In addition, the staff coordinate the Association’s special events for the Office of the Executive Director and is liaison to the Annual Session Program Committee. As experts in meeting and conference planning, the office assists staff and members with everything from site selection and negotiation to program evaluations and reconciliation. The office services the following meetings and conferences annually:
ADEA Fall Meetings
ADEA AFASA Conference
ADEA Deans’ Conference
ADEA Annual Session and Exhibition
Quarterly ADEA Board of Directors meetings
Biannual Council Administrative Board meetings
ADEA Council of Faculties interim meeting
ADEA Council of Sections interim meeting
ADEA Council of Students interim meeting
Legislative workshops
ADEA Allied Dental Program Directors’ Conference
ADEA Minority Recruitment and Retention Conference
ADEA Business and Financial Administration and Clinic Administration Mid Year Meeting
The ADEA Leadership Institute
ADEA facilitates a variety of leadership programs, the most prominent of which is the ADEA Leadership Institute. The ADEA Leadership Institute is a yearlong program designed to develop the nation’s most promising dental faculty to become future leaders in dental education, health professions, and higher education. Participants include faculty and administrators from dental, allied dental, and advanced dental education institutions. The four-phased institute includes self-assessment, peer assessment, in-depth leadership development, team building, analysis of issues critical to dental and higher education, administrative competencies development, and applied experience through the conduct of a yearlong project by each fellow. Up to 21 fellows are selected to participate each year.
ADEA also offers a leadership development program specifically for allied dental educators.
Guidelines for Annual Session and Exhibition Program Planning
The ADEA Annual Session and Exhibition is one of many benefits of Association membership. Members convene to participate in networking, outstanding educational programs, and leadership activities and to learn about innovations in dental equipment and services. Each participating member also has the opportunity to earn continuing education credit.
Annual Session Program Committee
The ADEA Annual Session Program Committee evaluates and improves the Annual Session program format. All suggestions for format improvements should be directed to this committee or the Office of Professional Development. All inquiries about educational programming should be directed to the Senior Director for Meetings and Professional Development.
Registration
All members and other individuals participating in the Annual Session, including dental and allied dental students, are required to pay a registration fee. The exception is speakers classified by ADEA staff as “nondental educators.” Persons without ADEA badges will not be admitted to meetings.
Speaker Arrangements
1. All speakers are required to register for the ADEA Annual Session.
2. All speakers who are ADEA members will receive registration materials when ADEA Annual Session materials are mailed to members.
3. All speakers who are not ADEA members, including dental and allied dental educators, must be identified. It is the responsibility of the program chair to send complete names and addresses of these individuals to the Office of Professional Development to confirm in advance whether a speaker is an ADEA member.
4. All speakers are required to make their own hotel reservations.
5. All requests for honoraria must be submitted in writing to the Office of Professional Development, except for requests for honoraria for ADEA Council of Sections programs, which should be submitted to the council’s staff liaison. All honorarium recipients must supply their Social Security numbers for tax purposes.
6. Speakers are encouraged to submit final papers to the editor of the Journal of Dental Education for peer review and future publication.
Program Announcements
To have your section or council program included in the ADEA Annual Session Final Program, information must be submitted as requested annually. Please be alert to published formats and deadlines. Honoring them becomes critical as the ADEA Annual Session continues to expand. If you have unexpected program changes, please notify the Senior Director for Meetings and Professional Development in writing as soon as possible. If press deadlines permit, the copy will be changed in the final program or on site.
Meeting Room Setup Request
Each year all meeting rooms are set following a standard plan—typically, theater style—to accommodate a maximum number of people. There is a lectern and head table. If the general setup does not accommodate your needs, you will have the opportunity to provide other specifications.
ADEA reserves the right to change meeting setups to avoid costly room turnovers. To ensure accurate requests, please consult with meeting planners and speakers to confirm room setups before submitting your requests. Program planners will also have the chance to calculate program costs to prevent exceeding section budgets. If you anticipate special expenses, please contact the Office of Professional Development or your staff liaison immediately.
To Those Seeking Corporate Sponsorship
If you are fortunate enough to have developed partnerships with corporate colleagues who may underwrite portions of your program costs, you should contact Dr. Ronald Rupp and your staff liaison immediately. Notification allows for better coordination of your efforts with those of the Association.
Inquiries
| ADEA Annual Session & Exhibition programming |
Ms. Renee Latimer |
| Hotel and Meeting Logistics |
opd@adea.org |
| In Conjunction With (ICW) and Affiliate Events |
opd@adea.org
|
| Conference updates |
Ms. Monique Morgan and Ms. Renee Latimer
|
| Exhibits |
Ms. Simone Smith
|
| Meeting registrations and information |
Ms. Monique Morgan |
| ADEA Leadership Institute |
Ms. Cherie Mason |