The detailed proposal must include information about the submitter, a cover letter, evidence of support for the establishment of the proposed SIG or Section, a plan for meeting the minimal criteria for operating and maintaining an SIG and a description of the planned organizational structure.
The person submitting the proposal should include his or her:
- ADEA member number.
- Contact number.
- Email address.
- Biographical sketch (including any previous activities with ADEA).
The cover letter must include the following information:
- SIG/Section name (e.g., ADEA Special Interest Group on “XXXXX”).
- An explanation of how the proposed SIG or Section fits within the mission,
vision and strategic plan of ADEA.
- Evidence that there is a core group of ADEA members representing an active and fully functional unitary interest.
- An explanation of the need/rationale for the new SIG or Section, including:
- A statement of goals and objectives of the
proposed SIG or Section, with a plan of action for meeting the goals and
- A statement outlining the themes and topics that
the proposed SIG or Section will address and its expected outcomes (e.g.,
scholarly research or a white paper).
- Evidence that the subject area exists at a
majority of the member institutions involved in the general area that the
subject falls under.
- Evidence that no other Section or SIG already meets
the needs to be addressed by the proposed SIG or Section. Specifically, the
proposal should explain why the establishment of an SIG or Section—rather than the
creation of a study group within an existing Section or SIG—is needed. In other
words, is its scope broad enough to warrant a separate group?
- Confirmation that the establishment of this new
SIG or Section will not threaten the existence of an existing Section or SIG.
Evidence of support for the establishment of the proposed SIG:
A minimum of 25 signatures from ADEA Members are required on the petition.
The petition must include a statement indicating that signatories intend to join and request affiliation with the proposed Section or SIG; that they accept membership if the Section or SIG is established; and that they intend to be active, participating members who contribute to the goals and
success of the Section or SIG.
Each signatory must provide his or her name, title, institution and ADEA membership number and expiration date.
Plan for meeting minimum criteria and maintaining a Section or SIG:
The proposal should include plans to:
- Conduct an annual Members’ Forum at the ADEA Annual Session & Exhibition.
- Work toward supporting ADEA’s strategic plan and other programs, as appropriate.
- Establish an effective communication mechanism with SIG members, (e.g. Listserv, social media, newsletter).
- Submit an annual report of activities.
- Ensure that leadership attends the ADEA COS Interim Meeting during the ADEA Fall Meetings (typically held in October) and ADEA COS meetings during the ADEA Annual Session & Exhibition (typically held in March).
The organizational structure of an SIG typically includes a chair only; however, if the SIG chooses, it may include the positions of chair-elect and secretary in their organizational structure as well.
A Section’s organizational structure includes a councilor, chair, chair-elect and secretary.
The proposed organizational structure should include a description of the pool of individuals available to fulfill the leadership requirements of the SIG or Section, including the names of individuals who are willing and able, if called upon, to fulfill the identified roles and