Financial Guidelines

The maximum allowable amount per program is $3,000.

Presenters approved to receive funding from the ADEA Council of Sections Program Fund are eligible to receive the following reimbursements based on their appropriate category.



Expert Presenters who are non-ADEA members
 (classified as a person who either does not have an academic appointment or is not an administrator in a dental education program) and non-US/Canadian Dental Educator (classified as a person who has an academic appointment in a dental education program outside of the U.S. and Canadian territories)

Speaker Fee Professional speaker fee (if applicable)
Honorarium Up to $500 (upon request)
Airfare (coach class only) Up to $650
Lodging Up to two nights stay at ADEA conference hotel only 
Meals
  • Breakfast (max $10-20/day including tip)
  • Lunch (max $15-20/day including tip)
  • Dinner (max $35-45/day including tip)
 

*Presenters are not eligible for both a professional fee and an honorarium.



Expert Presenter who is an ADEA Member 

If an ADEA member is attending the full meeting and presenting at a COS program, and is funded by the COS Program Fund, they are eligible to receive the following:

Lodging Up to one night stay at ADEA conference hotel only 
Meals
  • Breakfast (max $10-20/day including tip)
  • Lunch (max $15-20/day including tip)
  • Dinner (max $35-45/day including tip)
 

*Presenters that are ADEA members are not eligible for professional fees or honorariums.



Funding Disbursement

All presenters will be reimbursed for approved expenses after the completion of their speaking engagement. To complete the execution of funding for your presenter, the following documentation is due to ADEA within 10 days after the meeting.

  • COS Program Fund approval letter
  • COS Program Fund approved budget
  • ADEA approved expense reimbursement form
  • Completed and signed by the approved program presenter
  • All claimed expenses must be accompanied by receipts and may not exceed the specified amounts in the guidelines
  • Submit all completed reimbursement form to the Staff Liaison to the ADEA Council of Sections

Scanned copies of the reimbursement form and receipts are accepted. Please ensure the total expenses do not exceed your approved funding amount. Reimbursement of expenses may take up to four weeks for processing.

*Funds may not be reallocated to another line item in the budget if it has not been maximized.

Contact the Staff Liaison to the ADEA Council of Sections to receive the appropriate reimbursement forms.

Program Fund Committee

The selection committee consists of three Section Councilors who serves a one-year renewable appointment. In addition, one member from the ADEA COS Administrative Board serves as chair of the committee. If a conflict of interest exists related to any proposal, the the selection committee member will recuse his/herself from discussion and decisions on the proposal. The chair of the committee will be responsible for oversight.


IMPORTANT NOTE: All program funds must be used for the stated conduct of the program.