ADEA Council of Sections Administrative Board 2014-15

ADEA Sections

ADEA Special Interest Groups

Directories

ADEA COS Operation Procedures

Section and SIG Listservs

ADEA COS Program Fund

ADEA COS Project Pool

ADEA COS Thomas F. Nowlin Award

ADEA COS Program Fund

Purpose

The ADEA Council of Sections (ADEA COS) Program Fund was established in January 2012 to enhance and expand programming at the ADEA Annual Session & Exhibition that is organized and implemented by the ADEA COS. This fund allows ADEA Sections and Special Interest Groups to present new and innovative topics from highly qualified speakers with the expectation of enhancing the quality of programming at the Annual Session. The fund is intended to spur competitive program proposals from Sections and SIGs that support the ADEA Mission, Core Values, and Strategic Directions beyond the normal resources and to incentivize joint programming with weight being given to collaborative proposals among multiple Sections and/or SIGS. All ADEA members who attend the ADEA Annual Session & Exhibition will benefit from professional development opportunities the enhanced programming will provide.

Who May Apply?

The designated Program Coordinator for each ADEA Sections and Special Interest Group (SIG) may apply for funding of a program to be held at the ADEA Annual Session & Exhibition. Other ADEA Councils, individual ADEA members or individual members of a Section or SIG are not eligible to apply.

What Makes an Application Competitive?

Proposals that involve multiple sections and SIGs will be more favorably considered. Applications will be reviewed using the same criteria of the ADEA Annual Session Program Committee. You may review the rubric, located on the ADEA Annual Session & Exhibition Call for Programs site.

If your funding request is approved by the Program Fund Committee, it does not automatically approve your program for the ADEA Annual Session & Exhibition. Funding is contingent on acceptance of the program by the ADEA Annual Session Program Committee (ADEA ASPC).

Each application will be evaluated based upon the following criteria:

  • The potential impact of the program on dental education
  • The relevance of the program to the theme or professional development goals of the ADEA Annual Session & Exhibition
  • Relevance to the ADEA Strategic Directions Collaboration with other ADEA Sections, SIGs, and Councils
  • Scientific evidence and merit of the proposed program
  • The credentials of the proposed speakers/presenters for the proposed program

Application Process

To apply, complete and submit an application no later than the designated deadline date. Submit applications to the Staff Liaison to the ADEA Council of Sections. Late applications will not be considered.

Download the official application template here.PDF

Review and Selection Process

The Program Fund Committee conducts a review of all submitted applications. After a review, the committee will select and forward notifications of acceptance or declination to the designated Section/SIG Program Coordinator. All Section/SIG Program Coordinators will receive a notification no later than one week prior to the ADEA Call for Programs deadline date.

The program abstract provided in the Program Fund application must be the same as the ADEA Call for Programs submission. Acceptance or denial for the ADEA COS Program Fund does not affect the outcome of your program proposal to the ADEA Call for Programs.

There is no limit on the number of proposals that will be considered for funding.

Financial Guidelines

The maximum allowable amount per program is $3,000.

Presenters approved to receive funding from the ADEA Council of Sections Program Fund are eligible to receive the following reimbursements based on their appropriate category.


Expert Presenters who are Non-ADEA members (classified as a person who either does not have an academic appointment or is not an administrator in a dental education program) and non-US/Canadian Dental Educator (classified as a person who has an academic appointment in a dental education program outside of the U.S. and Canadian territories):

Speaker Fee* Professional speaker fee (if applicable)
Honorarium* Upt to $500 (upon request)
Airfare (coach class only) Up to $650
Lodging Up to two nights stay at ADEA conference hotel only
Meals
  • Breakfast: Max $10-20/day, including tip
  • Lunch: Max $15-20/day, including tip
  • Dinner: Max $35-45/day, including tip
 

*Presenters who are not eligible for both a professional fee and an honoraria. 

Expert Presenter who is an ADEA Member:

If an ADEA member is attending the full meeting and presenting at a COS program, and is funded by the COS Program Fund, they are eligible to receive the following:

Lodging Up to two nights stay at ADEA conference hotel only
Meals
  • Breakfast: Max $10-20/day, including tip
  • Lunch: Max $15-20/day, including tip
  • Dinner: Max $35-45/day, including tip
 

*Presenters who are ADEA members are not eligible for professional fees or honoraria.

Funding Disbursement

All presenters will be reimbursed for approved expenses after the completion of their speaking engagement. To complete the execution of funding for your presenter, the following documentation is due to ADEA within 10 days after the meeting.

  • A copy of the Program Fund approval letter and approved budget
  • A completed ADEA expense reimbursement form completed and signed by the approved program presenter
    • All claimed expenses must be accompanied by receipts and may not exceed the specified amounts in the guidelines
    • Submit all documentation to Staff Liaison to the ADEA Council of Sections.

Scanned copies of the reimbursement form and receipts are acceptable. Please ensure the total expense does not exceed the approved funding amount. Reimbursement of expenses may take up to four weeks for processing.

Unused funds are not eligible for reallocation to another budget line item.

Program Fund Committee

The selection committee consists of three Section Councilors who serve one-year renewable appointments. In addition, one member from the ADEA COS Administrative Board serves as chair of the committee. If a conflict of interest exists related to any proposal, the selection committee member will recuse him/herself from discussion and decisions on the proposal. The chair of the committee will be responsible for oversight.

IMPORTANT NOTE: All program funds must be used for the stated conduct of the program.