What is the deadline for
Applications are accepted annually for an Oct. 1 deadline of each year.
Applicants will be notified of the Board’s decision by Dec. 1.
Where do I send my completed application?
All completed applications may be
sent to the ADEA COS staff liaison.
Who is eligible to apply?
Any member of a Section or Special Interest Group (SIG) is eligible to
How long is the project term?
The maximum term for a project funded by the ADEA COS Project Pool is two
years. Funded projects are not eligible for extensions.
How is the application evaluated?
The Project Pool Committee reviews all applications following criterion set in
the evaluation rubric. The Committee then forwards its recommendations to
the ADEA COS Administrative Board for final approval. Applicants are notified
of the Board’s decision by Dec. 1.
What makes an application competitive?
The application must be clearly written and meet all application
Are there any reporting requirements?
Yes. Project Pool status reports are due twice per year: 30 days prior to the
ADEA Annual Session & Exhibition and 30 days prior to the ADEA Fall
Meetings. All reports must be submitted to the ADEA COS member-at-large and the
ADEA COS staff liaison.
When is the final report due?
The final report is due within 45 days after the project term date.
Additionally, a formal presentation at an ADEA COS meeting will be required
during an ADEA Annual Session & Exhibition or ADEA Fall Meetings.
What are the budgetary guidelines or limitations?
Each application must include a line-item budget listing all anticipated
expenditures. Allowable funding categories include technical, clerical and
administrative support staff expenses directly tied to the project, consultant
fees for such activities as survey design and statistical analysis, and direct
expenses such as paper, printing and postage. Project Pool funds cannot be used
to cover project director salaries, equipment costs, indirect costs/overhead or
travel expenses to meetings, symposia or workshops.
What happens if there are residual funds at the end of a project?
All residual funds must be returned to the ADEA COS Project Pool, with a
summary of funds used.
Make all checks payable to:
ADEA Council of Sections Staff
American Dental Education Association
655 K St. NW, Suite 800
Washington, DC 20001
Any additional questions may be
directed to the ADEA COS Project Pool Committee chair or the ADEA COS staff liaison.