2014 Presenters Corner

Welcome to the 2014 ADEA Annual Session & Exhibition Presenter Page. The information below will help ensure a smooth conference.

Registration | Tips for Presentations | Session Formats | Continuing Education (CE) Credits | Audiovisual Equipment | Speaker Ready Room


ADEA requires that all accepted presenters pre-register for the meeting by the early-bird registration deadline of January 31, 2014. If you plan to register at the ADEA membership rate, please ensure your membership is valid through March 31, 2014. If your membership has expired, you may complete your annual renewal in advance of completing your meeting registration, allowing ample processing time. Presenters are subject to the applicable registration fees.

If you are not attending the 2014 ADEA Annual Session & Exhibition in full, daily rates are available.

Tips for Presentations

Session Formats

Seminars are set theater style with a lectern, screen, laptop and projector to room capacity.

Small Group Discussions are set for up to 10 people. Audiovisual is not provided for this type of session. Small Group Discussions are first come first serve. All Small Group Discussions are located in the Henry B. Gonzalez Convention Center in East Registration.

Workshops/FDW are set in crescent rounds with lectern, screen, laptop and projector. No more than 60-75 people can attend at a time. Workshop sessions will have internet connection available that are under the Teaching and Learning Curriculum learning focus track. These sessions are not ticketed; information on who is attending these sessions will not be available. Workshops are first come first serve.

New Idea Sessions are 20 minute sessions that are set for approximately 50 people in theater set. Internet will be available for this format. This session is located in the exhibit hall.

Poster Presentations will take place in the Exhibit Hall EHC. See the Poster Presentation link for further information. The actual poster size is 46" high x 94" wide. Posters should be set up thirty minutes before start time, and should be taken down an hour after your presentation. All presenters should remain by their designated poster number for questions and comments. All poster presenters must pick up a Poster Ribbon once they have checked in with registration before entering Exhibit Hall C to set up. Push pins will be provided for each poster. Tips on preparing for your Poster Presentation.

ADEA TechExpos consists of tabletop demonstrations or presentations in the exhibit hall. This format is best suited for demonstration of software and hardware in a one-to-one or small-group setting, to provide an environment that promotes interaction. All presenters will be provided with individual table space, 4 chairs, electrical outlet, 20' inch monitor, and internet connectivity. Each table will have a sign-up sheet. Please bring your own laptop for your demonstration to be displayed on the monitor. The ADEA TechExpo does not support poster presentations.

Continuing Education (CE) Credits

For more information about obtaining continuing education (CE) credits at the 2014 ADEA Annual Session and Exhibition, click here.

Audiovisual Equipment in Meeting Rooms

If you require different audiovisual (AV) equipment, you must order it through our AV company, Freeman. It is essential for ADEA to know if you are using your own laptop and/or if your PowerPoint presentation has audio. If you have any questions or would like to order additional AV, please contact Ms. Renee Latimer at latimerr@adea.org as soon as possible. Extra costs will apply.

The Speaker Ready Room

The Speaker Ready Room will be located at the Henry B. Gonzalez Convention Center in room 208. Presenters will be able to upload PowerPoint presentations and test audiovisual equipment. An audiovisual technician will be available to you during the hours listed below to test equipment and upload materials. Speaker Ready Room hours are below.

Friday, March 14 9:00 am - 5:00 p.m.
Saturday, March 15 8:00 a.m. - 5:00 p.m.
Sunday, March 16 7:30 a.m. - 5:00 p.m.
Monday, March 17 7:30 a.m. - 5:00 p.m.
Tuesday, March 18 8:00 a.m. - 3:00 p.m.