Presenters Corner

Congratulations on being selected as a presenter for the 2015 ADEA Annual Session & Exhibition. Whether you have spoken at ADEA meetings in the past or you are new to the scene, we want to be sure you have everything you need to create and deliver a successful educational session at the 2015 ADEA Annual Session & Exhibition in Boston, MA. To support you as you develop your session, we have created the Presenters Corner to give you the information you need. Please use this page as a key resource. Updates maybe made periodically to it, so we recommend you save this page to your favorites.

The Presenters Corner covers:

Dates and Deadlines

Please mark your calendar now to be sure to meet all posted dates and deadlines.

  • All speakers must accept the Speaker Agreement on or before September 22, 2014.
  • Registration and housing will open in late November.
  • Session handouts should be submitted on or before February 20, 2015.

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Audio Visual and Room Sets

Please be familiar with your format type, which was selected when the submission was entered in the system. Note: Some formats do not support audio visual. The format cannot be changed!

Educational Session Formats

60-minute Workshops–No more than two co-speakers plus one moderator. A 60-minute workshop is designed as an experiential and interactive learning opportunity for participants. Participants are guided by the speakers in collaborating with one another to solve problems, share ideas, role play or generate answers to “how-to” questions. Speakers are expected to launch activities with minimal lecturing or presentation, and a maximum of ten minutes is dedicated to wrap-up speaker and participant Q&A.

90-minute Workshops–No more than four co-speakers plus one moderator. A 90-minute workshop is an engaging and highly collaborative learning experience facilitated by no more than three leaders. Provocative questions, examples and case studies presented by the speaker/leader(s) guide the participants through a process of considering new ideas, perspectives, and techniques. Robust discussion with presentation and Q&A flowing throughout the workshop is common.
Audiovisual: Laptop, Screen, LCD projector, Sound, Internet.
Room Set: Crescent rounds up to 75 people.

45-minute Small Group Discussions–No more than one conversation leader. 45-minute Small Group Discussions are less structured yet, nonetheless, informative sessions centered on a single specific and timely topic, question or issue facing dental education today. The Small Group Discussion session is held in a less traditional educational setting to help create a comfortable environment that encourages all participants to freely discuss their ideas, ask questions and contribute.
Audiovisual: Audiovisual is not supported in this format.
Room Set: Lounge seating for ten people.

90-minute Seminars–No more than three co-speakers and one moderator is permitted per seminar. A 90-minute seminar provides the audience with an opportunity to delve more deeply into a topic than possible during a 60-minute seminar. The audience will learn about an issue (or a set of closely related issues) that is of immediate relevance and importance to dental education. A 90-minute seminar should address the details of one or more solutions, techniques or models that are innovative or based on current best practices. At least 20 minutes dedicated to Q&A from the participant that is interspersed during the program is effective.
Audiovisual: Laptop, Screen, LCD projector, Sound, Internet.
Room Set: Theater set to 75 people.

60-minute Seminars–No more than two co-speakers plus one moderator. A 60-minute seminar addresses one critical issue, technique or model in a clear and concise manner that is easy for the audience to understand. This seminar may present the topic in broad overview or focus in more detail on no more than three aspects of the topic. It should not attempt to cover “A to Z” for any subject. At least 15 minutes dedicated to Q&A from the participant that is interspersed during the program is effective.
Audiovisual: Laptop, Screen, LCD projector, Sound, Internet.
Room Set: Theater set to 75 people.

New Idea Session–This 20-minute session allows one presenter to explore a newly formed idea with the audience. The New Idea Session is designed to pique participants’ interest and introduce unique, unusual or innovative ideas. The selection committee seeks ideas and concepts that elicit a “Wow Factor” from the audience. These sessions will be held in the exhibit hall so that participants can enjoy one or two short sessions.
Audiovisual: Laptop, Screen, LCD projector, Sound, Internet.
Room Set: Theater set to 75 people.

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Attendees expect handouts. They will reference the conference website in advance of the meeting to access electronic session materials. Please plan ahead to ensure that your resource materials are uploaded on or before February 20, 2015. Unfortunately, our system does not support Prezi or Slideshare. The only way to use these formats is to use your own laptop. If you choose to use these formats, you must go to the speaker ready room a day before your presentation and inform the Freeman technicians that you plan to use your own computer. More information on submitting your PowerPoint and resource materials will come in December.

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American Dental Education Association (ADEA) is an ADA CERP Recognized Provider. ADA CERP is a service of the American Dental Association to assist professionals in identifying quality providers of continuing dental education. ADA CERP does not approve or endorse individual courses or instructors, nor does it imply acceptance of credit hours by boards of dentistry. ADEA designates individual educational sessions for various continuing education credits. Please refer to individual education session descriptions for detailed information.

Continuing education credits (CE) are earned by attending educational sessions in their entirety and by completing the evaluation process for those sessions. To evaluate an attended educational session and obtain a CE Verification Form, ADEA Annual Session & Exhibition registered attendees may visit the evaluation site and complete the online process.

Registrations/Conference Location/Housing

All speakers must register for the meeting. Review the rates of the conference.

The majority of ADEA events will be held at the Hynes Convention Center, and some business meetings will be held at the Sheraton Boston Hotel.

Hotel reservations for the ADEA 2015 Annual Session & Exhibition will open in late November. 

Start Engaging With Your Peers Now

Tell your colleagues you are attending and presenting at the 2015 ADEA Session & Exhibition by letting your colleagues know through social media.

  • Follow @adeaweb on twitter and use the hashtag #adea2015 in your conference related tweets.
  • Like ADEA on facebook by visiting, look for the latest 2015 ADEA Annual Session & Exhibition updates and share related posts.  


Should you have any questions please email Ms. Renee Latimer, Senior Manager for Meetings Technology, at

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