Presenters Corner

Congratulations on being selected as a presenter for the 2015 ADEA Annual Session & Exhibition. Whether you have spoken at ADEA meetings in the past or you are new to the scene, we want to be sure you have everything you need to create and deliver a successful educational session at the 2015 ADEA Annual Session & Exhibition in Boston, MA.

We have created the Presenters Corner to give you the information you need to support you as you develop your session,. Please use this page as a key resource. Updates may be made periodically to it, so we recommend you save this page to your favorites.

Please mark your calendar now to be sure to meet all posted dates and deadlines.

  • All Speakers must accept the Speaker Agreement. The Speaker Agreement due date has passed but will need to be completed by the end of February.
  • Registration for Annual Session is open. You may also reserve your hotel room.
  • Session handouts should be submitted on or before February 20, 2015.

Preparing for ADEA Posters

Prepare a label to affix at the top of the poster board. Indicate on the label:

  • Title
  • Author(s)

Authors have complete freedom in displaying poster information in figures, tables, text, photographs, etc. The presentation must cover the same material as the abstract.

Briefly describe procedures and materials. Define all trade names first, and then use generic names throughout. All compounds and drugs must be identified. Prepare all illustrations neatly and legibly beforehand, in a size sufficient to be read at a distance of eight feet. A series of word-processed pages attached to the poster board is not an acceptable poster. Electronic presentations are not permitted.

Authors will be notified in advance of the identification number of their Poster.


Poster Presentation Formats

Educational Research – Presentations on educational research deal with problems or issues in dental or allied dental education. Topics accepted for this category typically include admissions, alumni/student demographics, clinical research, educational research, teaching methodologies, new technologies, instructional systems, evaluation, clinic administration, information systems, communication systems, health services, quality assurance, and faculty development.

New Program – Presentations in this category describe novel approaches or methods that support dental or allied dental education institutions. Programs may relate to education, alumni affairs, clinic administration, teaching techniques, recruitment and retention models, and information technology.

Works in Progress – Presentations in this category involve new programs that are in the early stages of implementation, or research projects that are ongoing but far enough along to permit


Preparing Posters:

  • Posters should fit to one side of the poster board. The dimensions of the usable work area of the board are 4 feet high by 8 feet wide. Use these dimensions only. Can be smaller but no bigger than the dimensions given.
  • Prepare a label to affix at the top of the poster board. Indicate on the label:
    • Title
    • Author(s)
  • Authors have complete freedom in displaying poster information in figures, tables, text, photographs, etc. The presentation must cover the same material as the abstract. Do not use staples or tape.
  • Briefly describe procedures and materials. Define all trade names first, and then use generic names throughout. All compounds and drugs must be identified.
  • Prepare all illustrations neatly and legibly beforehand, in a size sufficient to be read at a distance of up to 6 feet. A series of word-processed pages attached to the poster board is not an acceptable poster. Electronic presentations are not permitted.
  • Authors must wear name badges so they can be identified as one of the authors.
  • Push pins will be provided. Please make sure they do not fall on the floor; they can puncture shoes and the tires of scooters or wheelchairs. Do not use staples or tape.
  • All poster boards will be numbered. Please check your email confirmation for your unique poster number.
  • You may set up an hour before and remove your poster an hour after your poster time slot.


Using Accessible Text:

Is my font size legible from 3 to 6 feet?

  • Title: Ideal font size is at least 72 for poster titles. Titles should be viewable from 6 feet away to catch the reader’s attention.
  • Block or Body Text: 36 point font is ideal. The minimum is 24 point.
  • Type of font: Please use fonts that are non-decorative.
  • Font color: Black text with a white background is ideal and proves to be much more legible. Other colors are acceptable. This is only a recommendation.
  • Make sure that there aren’t too many lines per text block.


Using graphics:

  • Use captions or labels for images.
  • Are the images appropriate?
  • Don’t avoid using images! Use them in a creative manner. This will draw the audience to your message.
  • Use charts (pie charts, line graphs, etc.) appropriately, with a clear explanation of the data being used.
  • Do not place images over text. This will distract the reader.
  • Lastly, make sure all information is in logical order.

ADEA TechExpo Presentations are presented as tabletop demonstrations or presentations in the ADEA Exhibit Hall.

ADEA TechExpo presentations are best suited for demonstration of software and hardware in a one-on-one or small group setting, in order to provide an environment that promotes interaction.

All presenters will be provided individual table spaces (2' x 4'), electrical outlets, and monitor and internet connectivity. Your table area will also have a sign listing the title of your presentation.

The ADEA TechExpo format does not support poster presentations. 

Selling or promoting products is prohibited.

Presenters must observe copyright and trademark rules and obtain appropriate permissions prior to submitting a proposal.

Please be familiar with your format type, which was selected when the submission was entered in the system. Note: Some formats do not support audio visual. The format cannot be changed!

Educational Session Formats 

  • 60-minute Workshops–No more than two co-speakers plus one moderator. A 60-minute workshop is designed as an experiential and interactive learning opportunity for participants. Participants are guided by the speakers in collaborating with one another to solve problems, share ideas, role play or generate answers to “how-to” questions. Speakers are expected to launch activities with minimal lecturing or presentation, and a maximum of ten minutes is dedicated to wrap-up speaker and participant Q&A.

  • 90-minute Workshops–No more than four co-speakers plus one moderator. A 90-minute workshop is an engaging and highly collaborative learning experience facilitated by no more than three leaders. Provocative questions, examples and case studies presented by the speaker/leader(s) guide the participants through a process of considering new ideas, perspectives, and techniques. Robust discussion with presentation and Q&A flowing throughout the workshop is common.
    Audiovisual: Laptop, Screen, LCD projector, Sound, Internet.
    Room Set: Crescent rounds up to 75 people.

  • 45-minute Small Group Discussions–No more than one conversation leader. 45-minute Small Group Discussions are less structured yet, nonetheless, informative sessions centered on a single specific and timely topic, question or issue facing dental education today. The Small Group Discussion session is held in a less traditional educational setting to help create a comfortable environment that encourages all participants to freely discuss their ideas, ask questions and contribute.
    Audiovisual: Audiovisual is not supported in this format.
    Room Set: Lounge seating for ten people.

  • 90-minute Seminars–No more than three co-speakers and one moderator is permitted per seminar. A 90-minute seminar provides the audience with an opportunity to delve more deeply into a topic than possible during a 60-minute seminar. The audience will learn about an issue (or a set of closely related issues) that is of immediate relevance and importance to dental education. A 90-minute seminar should address the details of one or more solutions, techniques or models that are innovative or based on current best practices. At least 20 minutes dedicated to Q&A from the participant that is interspersed during the program is effective.
    Audiovisual: Laptop, Screen, LCD projector, Sound, Internet.
    Room Set: Theater set to 75 people.

  • 60-minute Seminars–No more than two co-speakers plus one moderator. A 60-minute seminar addresses one critical issue, technique or model in a clear and concise manner that is easy for the audience to understand. This seminar may present the topic in broad overview or focus in more detail on no more than three aspects of the topic. It should not attempt to cover “A to Z” for any subject. At least 15 minutes dedicated to Q&A from the participant that is interspersed during the program is effective.
    Audiovisual: Laptop, Screen, LCD projector, Sound, Internet.
    Room Set: Theater set to 75 people.

  • New Idea Session–This 20-minute session allows one presenter to explore a newly formed idea with the audience. The New Idea Session is designed to pique participants’ interest and introduce unique, unusual or innovative ideas. The selection committee seeks ideas and concepts that elicit a “Wow Factor” from the audience. These sessions will be held in the exhibit hall so that participants can enjoy one or two short sessions.
    Audiovisual: Laptop, Screen, LCD projector, Sound, Internet.
    Room Set: Theater set to 75 people.

     

Attendees expect handouts. They will reference the conference website in advance of the meeting to access electronic session materials. Please plan ahead to ensure that your resource materials are uploaded on or before February 20, 2015. Unfortunately, our system does not support Prezi or Slideshare. The only way to use these formats is to use your own laptop. If you choose to use these formats, you must go to the speaker ready room a day before your presentation and inform the Freeman technicians that you plan to use your own computer. More information on submitting your PowerPoint and resource materials will come in December.

American Dental Education Association (ADEA) is an ADA CERP Recognized Provider. ADA CERP is a service of the American Dental Association to assist professionals in identifying quality providers of continuing dental education. ADA CERP does not approve or endorse individual courses or instructors, nor does it imply acceptance of credit hours by boards of dentistry. ADEA designates individual educational sessions for various continuing education credits. Please refer to individual education session descriptions for detailed information.

Continuing education credits (CE) are earned by attending educational sessions in their entirety and by completing the evaluation process for those sessions. To evaluate an attended educational session and obtain a CE Verification Form, ADEA Annual Session & Exhibition registered attendees may visit the evaluation site and complete the online process.

ADEA requires that all accepted presenters pre-register for the meeting by the early-bird registration deadline of January 31, 2013. If you plan to register at the ADEA membership rate, please ensure your membership is valid through March 31, 2013. If your membership has expired, you may complete your annual renewal in advance of completing your meeting registration, allowing ample processing time. Presenters are subject to the applicable registration fees.

The majority of ADEA events will be held at the Hynes Convention Center, and some business meetings will be held at the Sheraton Boston Hotel.

Make your hotel reservations for the ADEA 2015 Annual Session & Exhibition.

Tell your colleagues you are attending and presenting at the 2015 ADEA Session & Exhibition by letting your colleagues know through social media.

  • Follow @adeaweb on twitter and use the hashtag #adea2015 in your conference related tweets.
  • Like ADEA on facebook by visiting www.facebook.com/adeaweb, look for the latest 2015 ADEA Annual Session & Exhibition updates and share related posts.

Questions?

Should you have any questions please email Ms. Renee Latimer, Senior Manager for Meetings Technology, at LatimerR@adea.org.