Applying to ADEA PASS

Application Opens: May 2017

First Program Deadline: August 1, 2017

The American Dental Education Association Postdoctoral Application Support Service (ADEA PASS) is a centralized application service for individuals applying to advanced dental education programs. ADEA PASS simplifies the application process by allowing applicants to complete one standardized application, rather than individual applications to each program. 

Steps to a successful application process:

Application flow chart

It’s important to research program requirements and gather necessary documents early. Compiling the necessary information before beginning helps to make a successful application process.

  • Collect valid email addresses for evaluators who will submit Professional Evaluation Forms (PEF) on your behalf.  
  • Prepare a resumé/CV that can be uploaded to the ADEA PASS application. Some dental schools request a copy of a resumé/CV be submitted to the dean’s office when requesting an Institution Evaluation Form (IEF).  
  • Compose essay(s). The essay is a required part of the application. Applicants can complete more than one essay and often choose this option if applying to more than one specialty. Proofreading the essays is important because once the application is submitted changes cannot be made to the essay(s) submitted with the ADEA PASS application. 
  • Research advanced dental education programs using the ADEA PASS Search Engine. It is important to note all participating programs are responsible for the content provided in the ADEA PASS Search Engine and that content is subject to change without notice. If you have questions regarding the content you should contact the program directly.

All evaluations are submitted electronically. Start requesting the required materials once the 2018 ADEA PASS application opens in May.

  • Institution Evaluation Form (IEF): The IEF is also known as the “dean’s letter” and is a requirement for all applicants. This document is completed by the dean’s office and includes: class ranking and GPA (if applicable), National Board Dental Examination results, an evaluation of ethical behavior and overall mandatory comments. If the dental school is not included in the drop-down list, you must provide a valid email address for the dean or the dean’s designation. Contact the dean’s office to obtain this information.
  • Professional Evaluation Form (PEF): The PEF is the traditional letter of recommendation and is a requirement for each applicant. This document includes an evaluation of personal traits, along with overall mandatory comments. You must obtain a valid email address for the evaluators. Applicants submit a minimum of two and a maximum of four PEFs per program.
  • Official dental school transcript(s): A transcript request form must be submitted to the registrar’s office to request an original official copy of the dental school transcript be sent to the ADEA PASS office. Applicants are encouraged to complete the “dental school(s) attended” section first. Once the dental school attended is entered under “academic history,” the ability to print the transcript request form is available.

The ADEA PASS application reports four different test results, some of which are official and some of which are self-reported.

  • National Board Dental Examination (NBDE): The NBDE results are reported on the IEF by the dean’s office and are not self-reported.
  • ADA Advanced Dental Admission Test (ADAT): The ADA ADAT scores are sent directly to ADEA PASS electronically and are not self-reported. If at least one ADEA PASS program is selected, the official scores will be viewable by each program designated in the application.
  • Graduate Record Examination (GRE): The GRE scores are self-reported in the “Test Scores” section of the application.
  • Test of English as a Foreign Language (TOEFL): The TOEFL scores are self-reported in the “Test Scores” section of the application. 

Download the ADEA PASS Application PrepPDF flyer.