Personal information

The application will ask you for information in the following categories:

Biographic information

You will be asked to provide your preferred and permanent address, gender, ethnicity and race, citizenship and visa information, military status and any alternate names. Citizenship questions include date and location of birth, country of citizenship, DACA status* and length of residency in the U.S. and the state. Non-U.S. citizens should include visa information.

*DACA, or Deferred Action for Childhood Arrivals, is an American immigration policy that allows certain undocumented immigrants who entered the country before their 16th birthday and before June 2007 to receive a renewable two-year work permit and exemption from deportation.

Parent and family information

You will be asked to provide information on up to two parents and to indicate your number of siblings. For each parent/guardian, list that person’s relationship to you and their name, occupation, address and education. 

Background information

You will be asked to provide details pertaining to your manual dexterity, any relatives you may have in the dental profession, any previous applications to dental school or other health professions programs, education interruptions, academic dismissals or suspensions, felony and misdemeanor convictions and language proficiencies.

  • Manual dexterity is important for dentists, so you will be asked to describe activities requiring hand–eye coordination at which you are proficient.
  • If you have relatives who are dentists, are in dental school or have studied in the dental profession, you will be asked to identify the person, their relationship to you and their degree or certificate.
  • If you have previously applied to dental school, you will be asked to describe the changes in your application.
  • If you have felony or misdemeanor convictions or academic infractions, you will be asked to provide an explanation, including a brief description of the incident, specific charges made, related dates and a reflection on the incident.

Disadvantaged status

You will be asked to provide information related to your background, including your childhood residence, any Pell Grant awards and other education funding sources. You will also be asked to reflect on areas of your background that might be defined as socially, economically or educationally disadvantaged. ADEA AADSAS does not determine an applicant’s status as disadvantaged, but dental schools use this information during holistic reviews to obtain a complete picture of an applicant’s background.

Provide responses to three required releases:

Pre-Submission Release of Information

Selecting “Yes” authorizes ADEA AADSAS to release the applicant’s name and contact information to the designated programs BEFORE the submission of the final application. This will allow the dental schools to send the applicant important information about the local admissions process before the application is completed. 

Advisor Release

Selecting “Yes” authorizes ADEA AADSAS to release applicant’s selected information regarding ADEA AADSAS application and admission status to the health professions advisory committee of the postsecondary institution(s) the applicant has attended. By releasing this information, the applicant’s advisor is better able to assist in the admissions process, as well as better guide other students in the future. The applicant cannot make changes to this item after the application is submitted to ADEA AADSAS.   

This is an optional release, and the applicant may select “No.” ADEA AADSAS encourages applicants to authorize this release, as it is useful to advisors assisting applicants with the application process; however, it will not affect the consideration given to the application.

ADEA AADSAS Release

This statement serves as a contractual agreement between the applicant and ADEA AADSAS. Each applicant is required to agree to these terms in order to submit the application. Part of these terms indicates that the applicant agrees to all of the ADEA AADSAS instructions, so it is important to read and understand these instructions.

 

The EO indicator is derived from an applicant’s parental education and occupation information.  Four education levels and two aggregate groups of occupations provide the schema that is used to determine the EO indicator for each parent of each applicant.

One of the following EO indicators will be displayed for each parent of each applicant on the ADEA AADSAS application:  EO-1, EO-2, EO-3 or EO-4, NC (not calculated).  The lowest socioeconomic group is EO-1 and the highest is EO-4.  As shown on the chart below, the occupational categories are aggregated into service, clerical, skilled and unskilled labor; and executive, managerial, and professional. These categories are based upon the U.S. Department of Labor Standard Occupational Classification scheme.  The educational categories are aggregated into less than a bachelor’s degree, bachelor’s degree, master’s degree and doctorate/professional degree.

 

  Parental occupation  
    Service, clerical, skilled and unskilled labor Executive, managerial, professional position   
      
Parental education level Doctorate/professional degree EO-3 EO-4   
Master’s degree EO-3 EO-4   
Bachelor’s degree EO-2 EO-3   
Less than bachelor’s degree EO-1 EO-2   

 

The EO indicator is based upon having complete information for each parent.  An indicator of NC (not calculated) will display when the parental occupation is listed as retired, military, homemaker, other, unknown or not applicable.  Additionally, when the parent is deceased and/or the education/occupation information data is not available, NC will be the EO indicator listed. 

The EO indicator is a tool that is intended to provide additional information on an applicant’s socioeconomic status which can aid a dental school’s review of applicants as part of a holistic review process.  It is intended to help schools more accurately identify individuals who may be from a socioeconomically disadvantaged background. Dental schools can use these data along with other important factors to identify which applicants best help them to achieve their institutional goals and support their core missions.

Provide information about childhood residency location and description, family and limited financial situation during childhood, disadvantaged consideration and relatives in dentistry. 

The childhood residency section will ask for the following information: county, city and state of residency, whether the area was medically underserved, income levels of the family during childhood, and the family’s receipt of federal or state assistance.  Questions about high school situations regarding graduation rates, matriculation into college rates, and free or reduced prices lunches are also included. 

The relatives in dentistry section will request this information of all family members in dentistry: relationship to applicant, name, school attended and graduation or anticipated graduation date. Applicants can include a maximum of four family members.

 

Provide information on race and ethnicity. Dental schools recognize the importance of diversity in their student body and in the profession. Accordingly, programs strongly encourage applications from persons from all socioeconomic, racial, ethnic, religious, and educational backgrounds and persons from groups underrepresented in health care. 

 

Provide DENTPIN number, language proficiency, felony and misdemeanor convictions, academic and license infractions, military status, previous applications to dental school, previous attendance at a health profession program and any education interruption. 

Applicants who have felony or misdemeanor convictions or academic or license infractions will be asked to provide an explanation including a brief description of the incident, specific charges made, related dates and a reflection on the incident. Applicants should carefully review their responses to these questions. This section cannot be edited post-submission.  

Applicants who have previously applied to dental school will be asked to indicate the year(s), to which schools and what has changed since last applying. Reminder: Reapplicants in the 2018 cycle will not be able to use information from the 2017 cycle and will be asked to complete a new application. 

Applicants who have previously attended a health professions program will be asked to indicate which type of program, the school and degree, related dates and eligibility to return.

 

The policies of the American Dental Education Association (ADEA) that govern the ADEA AADSAS are recommended by the ADEA AADSAS Task Force, an official committee of the association. ADEA AADSAS makes every effort to process and transmit application materials to dental schools designated by the applicant. ADEA, however, assumes no responsibility for delays in processing application materials caused by the applicant’s failure to follow instructions or by circumstances beyond ADEA AADSAS’s control. It is the applicant’s responsibility to monitor his or her ADEA AADSAS application and report any discrepancies or problems.

ADEA does not discriminate on the basis of sex, race, color, creed, religion, national origin, marital status, age or handicap. Such information in the ADEA AADSAS application is requested only for the purpose of gathering and reporting applicant flow data or to confirm information used to process the application.

 

A vital part of the process is that the full instructions are read and the application is reviewed to ensure the necessary steps are taken to complete the application. Once an application is submitted, refunds are typically not granted. In special circumstances, though, refund requests will be reviewed. Applicants must submit a brief, written request within 30 calendar days of the end of the cycle to jamesc@adea.org. ADEA reserves the right to grant or deny requests at its own discretion. Any refund granted will be returned to the applicant in the format it was paid.

Reapplicants accepted after June 1 to the previous cycle can request a refund; requests must be made within two weeks of the acceptance, which will be verified by ADEA AADSAS staff.

 

The American Dental Education Association (ADEA) will generally not release personally identifiable data without the permission of the individual involved. Except as described below, information about individual applicants and matriculates is not shared with anyone outside of ADEA in a way that would permit individual identification.

Information about applicants is disclosed to the schools and/or programs to which a student applies using one of ADEA’s centralized application services. Information about applicants who use one of ADEA’s centralized application services may also be disclosed to a limited number of third-party organizations that are involved in the application process and tuition assistance services, such as those that use information to identify and contact applicants who may be eligible for scholarships. Applicants to one of ADEA’s centralized application services will be required to release their application information and supporting documents by agreeing to the Release Statement and Code of Conduct within the application.

Application data submitted by an applicant will generally not be shared with third-party individuals or organizations. ADEA will only discuss an application with the applicant and the applicant’s designated schools and/or programs. Staff will not discuss an application with a parent, spouse, relative, friend or employer of the applicant. ADEA reserves the right to release information from an applicant or matriculant’s file to: (i) respond to information requests by law enforcement or other governmental authorities; (ii) comply with any law, regulation, enforceable subpoena or other legal process or court order; (iii) investigate or prevent security threats, fraud, malicious activity or inappropriate, unauthorized, or illegal activity involving ADEA’s services or computer networks; or (iv) enforce or protect ADEA’s rights and property. In such circumstances, personal information may be disclosed without notice to the individual applicant or matriculant.

ADEA may disclose to the public data that it gathers through its centralized application services in aggregate de-identified form. ADEA reserves the right to use applicant data, including individually identifiable applicant data, for its own purposes, including research purposes. However, in publishing research, ADEA will not include individual applicant information.

 

The American Dental Association Principles of Ethics and Code of Professional Conduct states:

The dental profession holds a special position of trust within society. As a consequence, society affords the profession certain privileges that are not available to members of the public-at-large. In return, the profession makes a commitment to society that its members will adhere to high ethical standards of conduct. These standards are embodied in the ADA Principles of Ethics and Code of Professional Conduct (ADA Code). The ADA Code is, in effect, a written expression of the obligations arising from the implied contract between the dental profession and society.

Members of the dental profession voluntarily abide by the ADA Code in the interest of protecting patients and maintaining the trust of society as a whole. Submission of an application to a dental education program is the first step in the process of becoming a member of the dental profession. With the application comes the obligation to uphold the highest level of honesty and ethical behavior. An applicant is to be held to the same high standards for truth, full disclosure, and accuracy in the application process as a member of the dental profession is expected to aspire to in their capacity as a member of the profession. Applicants to pre-doctoral dental educational programs are expected to understand and comply with the standards expressed in this statement in their applications for admission to dental school and their applications to take the DAT.

Behavior that results in misconduct or irregularity in the dental education program admissions process is a very serious matter. An applicant who acts unethically risks being denied admission to dental education programs. Moreover, such unethical actions, if disclosed after enrollment in a program or at the beginning of dental practice, can result in more serious outcomes. It is important that applicants understand the significance of exhibiting professional behavior throughout their careers, starting with the application process.

ADA and ADEA expect strong ethical behavior in all persons who are and who aspire to become members of the profession of dentistry. Applicants may contact both associations for more information about their policies and procedures applicable to misconduct and irregularities in the dental school admissions process.

 

What happens if I say no to the release statements?

By selecting “No” to the pre-submission release, dental schools will not be able to view your name and contact information until you submit the application. Conversely, if you select “Yes,” only your name and contact information will be displayed. By selecting “No” to the advisor release, the health professions advisor on your campus will not be able to view your application to assist you in your application. All applicants must agree to the ADEA AADSAS Release Statement in order to submit the application. 

Do I have to report an arrest, a charge that did not result in a conviction, traffic violations, convictions that have been expunged, records that are sealed or campus policy violations?

You should use your judgment in including criminal and campus arrests and convictions on the application. Remember, dental schools conduct criminal background checks on applicants who have been accepted so if it will appear on the record, it is best to disclose it early to avoid appearing to hide the information.

I have a felony or misdemeanor on my record. Can I still apply to dental school?

Many dental schools look to state licensing board policies to determine if they can accept an applicant with a felony or misdemeanor on record. If the state will not allow a person in that situation to become licensed, it is unlikely you will be considered. Check with the state licensing board and individual dental schools for more information on each one’s policy.

What will the EO indicator be used for?

The EO indicator is a tool that is intended to provide additional information on an applicant’s socioeconomic status which can aid a dental school’s review of applicants as part of a holistic review process.  The indicator- EO1, EO2, EO3, EO4, or NC- is derived from your parent’s occupation and highest level of education obtained. It will be used by the dental schools as part of a holistic review and is intended to provide the school more information about your background.

What happens if I say no to the release statements?
If you select no to the presubmission release (on the account creation page), dental schools will not be able to view your name and contact information until you submit the application. Conversely, if you select yes, only your name and contact information will be displayed.

By selecting no to the advisor release, the health professions advisor on your campus will not be able to view your application to assist you in your application.

All applicants must agree to the ADEA AADSAS release statement in order to submit the application.