Managing your application

You are responsible for monitoring the status of your application and following up with ADEA AADSAS on any missing documents. ADEA AADSAS will only notify you if there is a problem with the coursework section of your application. ADEA AADSAS will not notify you if your transcripts have not been received.

Because some e-mail notifications may be filtered as spam or junk, you are responsible for monitoring your ADEA AADSAS “My Messages” inboxes. ADEA AADSAS is not responsible for notifications that you do not receive in your personal e-mail inboxes.

ADEA AADSAS is not responsible for any materials lost in the mail or for delays caused by registrars’ offices. Express or certified mail does not guarantee expedient processing, and sending transcripts by express or certified mail does not guarantee receipt by ADEA AADSAS.

These sections can be edited after the ADEA AADSAS application is submitted:

 

  • Current address
  • Permanent address
  • Phone
  • Email
  • High Schools Attended
  • Colleges Attended (if still attending)
  • Transcript Entry (if still attending)
  • U.S. and Canadian DAT (new test results only)
  • Evaluations (may be deleted after submission if not completed; new evaluations may be added up to the maximum)
  • Experiences (new or in progress only)
  • Achievements (new or in progress only)
  • Certifications (new or in progress only)

 

Each applicant can view each the status to each dental school applied to by clicking the “Check Status” tab in the upper right hand corner of the application dashboard. Here is a list of statuses an applicant might see:

 

  • In-Progress: The application has not yet been e-submitted to ADEA AADSAS. A confirmation e-mail and notification will be sent to the application message inbox once the application is submitted.
  • Received > Awaiting Materials: The application has been e-submitted and fees have been paid.
  • Materials Received > Verifying: The application is complete and in line for verification.
  • Undelivered: An error has been found and the application has been returned to the applicant for correction. It must be re-submitted to ADEA AADSAS in order to be processed.
  • Verified: The application has been processed and the GPA has been calculated. A confirmation email and notification will be sent to your application message inbox that the application was verified.

 

Applicants can make updates to the coursework section for newly completed or planned courses using a system called Academic Update. After the application is verified, an applicant can log in to the ADEA AADSAS application and update coursework. Verification of this new coursework will begin in November 15, 2017.

Some dental schools require applicants to send additional information directly to the dental school. This can be 1.) information required of all applicants, or 2.) information required of a subset applicant as defined by the dental school. In both cases, requests from the dental schools should be fulfilled. Check with each dental school for more information on supplemental applications.

Send only required documents to ADEA AADSAS. Any other documents received by ADEA AADSAS, including supplemental materials requested by specific dental schools, will be considered unrelated materials. ADEA AADSAS will not return unrelated materials, nor forward the unrelated materials to designated dental schools. Examples of unrelated materials include resumes, photographs, writing samples, certificates and other non-required documents

ADEA AADSAS provides a service to dental schools that wish to obtain a criminal background check on accepted students through Certiphi Screening. You can view schools that participate in the ADEA criminal background check by visiting the “Dental Schools Designation” section of the application or contacting dental schools.

Once accepted at a participating dental school, Certiphi® Screening, Inc. will send an email to the email address you entered in the ADEA AADSAS application. This email will give you access to a secure online form where you will provides basic identifying information and consent for this report to be obtained. You can review the final report prior to its distribution.

You will have 10 calendar days from when the report is emailed to review it before it is made available to participating dental schools. You will be provided with an opportunity to contest the accuracy of the contents of the report within 10 calendar days. After 10 calendar days, the report will be made available to the participating dental schools from which you received an acceptance.

Tip: The criminal background report will not be released to any party other than the dental schools requesting it. ADEA AADSAS does not have access to this report.

For more information about Criminal Background Check, contact:

Certiphi® Screening Inc.
Applicant inquiry only: (800) 803–9582
help@certiphi.com
8:00 a.m. – 10:00 p.m. Eastern Time

When will the Academic Update (AU) open?

You may update your courses online during the ADEA AADSAS "Academic Update" window. The Academic Update window will open on November 15, following the completion of the Fall 2017 term, and close on February 1, 2018. Arrange for your official Summer 2017 and/or Fall 2017 transcripts to be sent directly to ADEA AADSAS as soon as they are available.

How do I use the AU feature?
To update your courses, follow the steps below in order:
  1. Navigate to the Transcript Entry section of your ADEA AADSAS application.
  2. Click blue EDIT button under the school where you took the newly completed courses.
  3. Click the blue edit pencil next to the Semester.
  4. Change the term from "Planned/In-progress" to "Completed."
  5. You will then be able to add the credits and grades for these courses.
  6. Save the term and coursework by clicking Save All.
  7. Return to the Coursework section of the application and complete the Transcript Review.
  8. Request that your registrar send an updated transcript containing your updated coursework to ADEA AADSAS as soon as possible.

It is very important that you follow these steps exactly as they are listed or you may have to contact ADEA AADSAS Customer Service again to open the term again for you.

Can I update other information during AU besides coursework?

Other than Academic Update (AU), after the initial submission of your completed ADEA AADSAS application, you may only make changes to the following items:

  • Account Information.
  • Contact Information.
  • Password (not transmitted to your designated dental schools).
  • Standardized test scores or update test scores listed as Planned. 
  • Experiences, Achievements and Certifications. (Only additions, No deletions.)
  • Designate Additional Dental Programs: (No substitutions or deletions.)
  • Planned Coursework(one-time changes during the Academic Update only).
  • New Fall and Spring courses completed (one-time changes during the Academic Update only).
  • Letter of Evaluation Contacts. (You may not delete an evaluator from your application
    once ADEA AADSAS receives the evaluator's reference.)

No other information may be edited. If you wish to update other information, you must send these updates directly to your dental schools.

Am I required to use Academic Update?
ADEA AADSAS recommends, but does not require, applicants with updated grades to participate in Academic Update. However, the dental schools you apply to may require it. Please check with them directly to determine whether or not you are required to use Academic Update. If you fail to enter your updated courses, your designated programs may not consider your application or may revoke a previous offer of admission.

Can I update 2018 courses later?

The ADEA AADSAS Academic Update feature is for updating Summer 2017 and Fall 2017 courses only. Any transcripts containing Winter 2018 and Spring 2018 coursework should be sent directly to the schools to which you are applying. 

Can I update courses that were already reported as completed?
No, courses that were originally reported as completed cannot be modified.

Do I have to send updated transcripts to my dental schools?
Depending on each program’s admissions policy, you may be required to send updated transcripts directly to each dental school. You should contact the programs directly to determine if this is necessary.

Can I add more dental school designations to my application after I submit?
Yes. You may add programs to your ADEA AADSAS application at any time until the end of the application cycle as long as their individual deadlines have not passed. Login to your ADEA AADSAS application, go to the “Dental School Designations” section of your application and select “Update Designations” to add your additional schools. Please note that you must pay the difference in application fees.  

How can I check my admission status?

Since some programs choose not to use the School Decisions feature or sometimes this section does not reflect the most updated information, ADEA AADSAS recommends contacting your designated programs directly for your admission status.

What is the process for receiving and responding to offers of admission? 

Dental schools begin notifying applicants of final admission decisions on December 1 of the academic year prior to the year of matriculation (the year when the applicant will begin dental school). For more information on the ”Extending Offers of Admission” process, view the  Traffic Guidelines

Applicants will have 30 days to respond to all extended offers of admission made between December 1 and January 1. Applicants will have 15 days to respond to all extended offers of admission made between February 1 and May 15. Since some programs choose not to use the School Decisions tab or sometimes this section does not reflect the most updated information, ADEA AADSAS recommends contacting your designated programs directly for your admissions status. 

Why didn’t I receive an email from my dental school?

If your designated programs state they will contact you via email but you have not received any email communications from them, this may mean that your email service is filtering these emails to your spam folder. To ensure notifications are received from your programs, designate donotreply@webadmit.org and @sendgrid.me as “safe” sources on your email contact list. This will avoid your inbox from filtering important messages from your dental programs as spam.

Via their admissions portal, your programs may conduct their entire admissions process, or they may choose to port some or all of your application information into their own student information database. This is entirely dependent on how each dental program manages its admissions process. Because of this, it is highly recommended that you notify your schools directly if any updates or other information changes need to be made to your application (i.e. contact information) after your application becomes complete.