ADEA CAAPID Application Instructions


Letters of evaluation are traditional recommendation letters recommending a person to a U.S dental school. Letters of evaluation are not required as part of the complete application. ADEA CAAPID will process up to 3 electronic letters of evaluation. Applicant must check with their program for specific requirements. If evaluators are not able to provide an electronic version of the reference letter, please check with your program and the evaluations section of “Program Materials” for additional requirements.

Waiver of Access

The letter of evaluation form requires a waiver statement. A U.S. federal law (P.L. 93-30, the Family Educational Rights and Privacy Act [FERPA] of 1974) protecting education records requires applicants to certain educational programs, including dental education programs, to indicate whether they wish to waive or retain the right to read evaluations submitted on their behalf. If an applicant waives access, he or she is assuring the evaluator of the permanent confidentiality of comments made on behalf of the applicant.

As soon as the evaluator’s name and email address are provided, the evaluator will receive an automated message from ADEA CAAPID directing him or her to the Evaluators Portal. Applicant is requited to supply the following information about the evaluator within the request.


Enter the evaluator’s greeting, such as Dr., Mr., Mrs., etc.


Enter the evaluator’s first and last name


Enter the organization with which the evaluator is affiliated, as well as their official title within that organization.

Enter the evaluator’s e-mail address and telephone number. This is the e-mail address where the electronic request will be sent.

Due Date

Applicant must specify the date by which they need this evaluation submitted to the evaluator. It is advised to use a date no later than the applicant earliest program deadline, while still allowing the evaluator time to complete the process.

Personal Message to the Evaluator

Applicant may include a short note to the evaluator regarding the request which will also be included with the request e-mail they receive.