Policies and release statements

The policies of the American Dental Education Association (ADEA) that govern the ADEA AADSAS are recommended by the ADEA AADSAS Task Force, an official committee of the association. ADEA AADSAS makes every effort to process and transmit application materials to dental schools designated by the applicant. ADEA, however, assumes no responsibility for delays in processing application materials caused by the applicant’s failure to follow instructions or by circumstances beyond ADEA AADSAS’s control. It is the applicant’s responsibility to monitor his or her ADEA AADSAS application and report any discrepancies or problems.

ADEA does not discriminate on the basis of sex, race, color, creed, religion, national origin, marital status, age or handicap. Such information in the ADEA AADSAS application is requested only for the purpose of gathering and reporting applicant flow data or to confirm information used to process the application.

A vital part of the process is that the full instructions are read and the application is reviewed to ensure the necessary steps are taken to complete the application. Once an application is submitted, refunds are typically not granted. In special circumstances, though, refund requests will be reviewed. Applicants must submit a brief, written request within 30 calendar days of the end of the cycle to jamesc@adea.org. ADEA reserves the right to grant or deny requests at its own discretion. Any refund granted will be returned to the applicant in the format it was paid.

Reapplicants accepted after June 1 to the previous cycle can request a refund; requests must be made within two weeks of the acceptance, which will be verified by ADEA AADSAS staff.

The American Dental Education Association (ADEA) will generally not release personally identifiable data without the permission of the individual involved. Except as described below, information about individual applicants and matriculates is not shared with anyone outside of ADEA in a way that would permit individual identification.

Information about applicants is disclosed to the schools and/or programs to which a student applies using one of ADEA’s centralized application services. Information about applicants who use one of ADEA’s centralized application services may also be disclosed to a limited number of third-party organizations that are involved in the application process and tuition assistance services, such as those that use information to identify and contact applicants who may be eligible for scholarships. Applicants to one of ADEA’s centralized application services will be required to release their application information and supporting documents by agreeing to the Release Statement and Code of Conduct within the application.

Application data submitted by an applicant will generally not be shared with third-party individuals or organizations. ADEA will only discuss an application with the applicant and the applicant’s designated schools and/or programs. Staff will not discuss an application with a parent, spouse, relative, friend or employer of the applicant. ADEA reserves the right to release information from an applicant or matriculant’s file to: (i) respond to information requests by law enforcement or other governmental authorities; (ii) comply with any law, regulation, enforceable subpoena or other legal process or court order; (iii) investigate or prevent security threats, fraud, malicious activity or inappropriate, unauthorized, or illegal activity involving ADEA’s services or computer networks; or (iv) enforce or protect ADEA’s rights and property. In such circumstances, personal information may be disclosed without notice to the individual applicant or matriculant.

ADEA may disclose to the public data that it gathers through its centralized application services in aggregate de-identified form. ADEA reserves the right to use applicant data, including individually identifiable applicant data, for its own purposes, including research purposes. However, in publishing research, ADEA will not include individual applicant information. 

Selecting “Yes” on the advisor release statement allows ADEA AADSAS to release certain information to prehealth advisors at schools the applicant previously attended. This information contains application information, including the names of the dental schools to which the applicant has applied and at which school, if any, the applicant matriculates.

If the applicant selects “No,” ADEA AADSAS will still release certain application data to the advisors, but not the applicant’s name.

This is an optional release, and the applicant may select no. ADEA AADSAS encourages applicants to authorize this release, as it is useful to advisors assisting applicants with the application process. However, it will not affect the consideration given to the application.

This statement serves as a contractual agreement between the applicant and ADEA AADSAS. Each applicant is required to agree to these terms in order to submit the application.

Part of these terms indicates that the applicant agrees to all of the ADEA AADSAS instructions, so it is important to have read and understood these instructions.

The American Dental Association Principles of Ethics and Code of Professional Conduct states:

The dental profession holds a special position of trust within society. As a consequence, society affords the profession certain privileges that are not available to members of the public-at-large. In return, the profession makes a commitment to society that its members will adhere to high ethical standards of conduct. These standards are embodied in the ADA Principles of Ethics and Code of Professional Conduct (ADA Code). The ADA Code is, in effect, a written expression of the obligations arising from the implied contract between the dental profession and society.

Members of the dental profession voluntarily abide by the ADA Code in the interest of protecting patients and maintaining the trust of society as a whole. Submission of an application to a dental education program is the first step in the process of becoming a member of the dental profession. With the application comes the obligation to uphold the highest level of honesty and ethical behavior. An applicant is to be held to the same high standards for truth, full disclosure, and accuracy in the application process as a member of the dental profession is expected to aspire to in their capacity as a member of the profession. Applicants to pre-doctoral dental educational programs are expected to understand and comply with the standards expressed in this statement in their applications for admission to dental school and their applications to take the DAT.

Behavior that results in misconduct or irregularity in the dental education program admissions process is a very serious matter. An applicant who acts unethically risks being denied admission to dental education programs. Moreover, such unethical actions, if disclosed after enrollment in a program or at the beginning of dental practice, can result in more serious outcomes. It is important that applicants understand the significance of exhibiting professional behavior throughout their careers, starting with the application process.

ADA and ADEA expect strong ethical behavior in all persons who are and who aspire to become members of the profession of dentistry. Applicants may contact both associations for more information about their policies and procedures applicable to misconduct and irregularities in the dental school admissions process.

What happens if I say no to the release statements?
If you select no to the presubmission release (on the account creation page), dental schools will not be able to view your name and contact information until you submit the application. Conversely, if you select yes, only your name and contact information will be displayed.

By selecting no to the advisor release, the health professions advisor on your campus will not be able to view your application to assist you in your application.

All applicants must agree to the ADEA AADSAS release statement in order to submit the application.