Policies and release statements

The policies of the American Dental Education Association (ADEA) that govern the ADEA AADSAS are recommended by the ADEA AADSAS Advisory Group, an official committee of the association. ADEA AADSAS makes every effort to process and transmit application materials to dental schools designated by the applicant. ADEA, however, assumes no responsibility for delays in processing application materials caused by the applicant’s failure to follow instructions or by circumstances beyond ADEA AADSAS’s control. It is the applicant’s responsibility to monitor his or her ADEA AADSAS application and report any discrepancies or problems.

ADEA does not discriminate on the basis of sex, race, color, creed, religion, national origin, marital status, age or handicap. Such information in the ADEA AADSAS application is requested only for the purpose of gathering and reporting applicant flow data or to confirm information used to process the application.

A vital part of the process is that the full instructions are read and the application is reviewed to ensure the necessary steps are taken to complete the application. Once an application is submitted, refunds are typically not granted. In special circumstances, though, refund requests will be reviewed. Applicants must submit a brief, written request within 30 calendar days of the end of the cycle to paynel@adea.org. ADEA reserves the right to grant or deny requests at its own discretion. Any refund granted will be returned to the applicant in the format it was paid.

Reapplicants accepted after June 1 to the previous cycle can request a refund; requests must be made within two weeks of the acceptance, which will be verified by ADEA AADSAS staff.

The American Dental Education Association (ADEA) will generally not release personally identifiable data without the permission of the individual involved. Except as described below, information about individual applicants and matriculates is not shared with anyone outside of ADEA in a way that would permit individual identification.

Information about applicants is disclosed to the schools and/or programs to which a student applies using one of ADEA’s centralized application services. Information about applicants who use one of ADEA’s centralized application services may also be disclosed to a limited number of third-party organizations that are involved in the application process and tuition assistance services, such as those that use information to identify and contact applicants who may be eligible for scholarships. Applicants to one of ADEA’s centralized application services will be required to release their application information and supporting documents by agreeing to the Release Statement and Code of Conduct within the application.

Application data submitted by an applicant will generally not be shared with third-party individuals or organizations. ADEA will only discuss an application with the applicant and the applicant’s designated schools and/or programs. Staff will not discuss an application with a parent, spouse, relative, friend or employer of the applicant. ADEA reserves the right to release information from an applicant or matriculant’s file to: (i) respond to information requests by law enforcement or other governmental authorities; (ii) comply with any law, regulation, enforceable subpoena or other legal process or court order; (iii) investigate or prevent security threats, fraud, malicious activity or inappropriate, unauthorized, or illegal activity involving ADEA’s services or computer networks; or (iv) enforce or protect ADEA’s rights and property. In such circumstances, personal information may be disclosed without notice to the individual applicant or matriculant.

ADEA may disclose to the public data that it gathers through its centralized application services in aggregate de-identified form. ADEA reserves the right to use applicant data, including individually identifiable applicant data, for its own purposes, including research purposes. However, in publishing research, ADEA will not include individual applicant information. 

Selecting “Yes” on the advisor release statement allows ADEA AADSAS to release certain information to prehealth advisors at schools the applicant previously attended. This information contains application information, including the names of the dental schools to which the applicant has applied and at which school, if any, the applicant matriculates.

If the applicant selects “No,” ADEA AADSAS will still release certain application data to the advisors, but not the applicant’s name.

This is an optional release, and the applicant may select no. ADEA AADSAS encourages applicants to authorize this release, as it is useful to advisors assisting applicants with the application process. However, it will not affect the consideration given to the application.

Release Statement

 I agree to the following ADEA AADSAS Release Statement.

  • I have read, reviewed, and understand the application instructions and school-specific admissions requirements, including provisions that note I am responsible for monitoring the status of my application and ensuring my application and all supporting materials are submitted timely.
  • I have provided ADEA AADSAS information in this application that is complete and accurate to the best of my knowledge. I understand that omitting relevant information or providing misrepresentations or false or misleading information in my application and supporting documents during the application process may jeopardize my application or result in other actions, including the possibility of expulsion from a school, if enrolled.
  • I certify that all written passages, such as the personal statement, essays and descriptions of work/activities, are my own and have not been written, in part or in whole, by a third party.
  • I understand that all documents provided to ADEA AADSAS will not be returned to me.
  • I acknowledge my responsibility to inform the schools to which I have applied in a timely manner in the event there is any change in the information I have provided, including but not limited to, educational information, legal and conduct violations and contact information. Schools will consider new information submitted, and in appropriate circumstances, reserve the right to change the status of an applicant or student.
  • I authorize ADEA AADSAS and the dental schools to which I am applying to investigate any information, including my educational background, disciplinary history and record of criminal convictions that it believes is relevant to my application.
  • I give permission for ADEA AADSAS to release and disclose the information provided within my application, as well as all supporting application materials, to my designated schools, and I acknowledge that my designated schools may use my information for admission purposes and otherwise in accordance with my designated schools’ policies.  For information regarding a designated school’s policies, see the school’s website or contact the school directly.  To the fullest extent permitted by applicable law, we exclude all liability arising from the use of your information by your designated school.
  • I acknowledge that the role of ADEA AADSAS in the collection and transmission of information does not mean that ADEA AADSAS is my agent or an agent of any school.  ADEA AADSAS has no authority to alter or waive any requirement of any school and any disputes I have with a school must be resolved directly what that school.
  • Subject to applicable laws or regulations, I agree to receive communication from the ADEA AADSAS, including communication via email.
  • I authorize the use of information provided in connection with the application, including information provided from third party sources, for research, applicant tracking and reporting purposes.
  • I acknowledge that ADEA is operated in the United States.  By using ADEA AADSAS, I consent to the storage and access of my information in the United States.
  • I acknowledge that my only recourse to errors or omissions related to the handling or processing of my application by ADEA AADSAS is to obtain a refund from ADEA AADSAS. A refund is not guaranteed. Errors or omissions that are my responsibility are not subject to refund or waiver of fees in a future cycle.
  • I acknowledge that the ADEA AADSAS application process requires setting up an account with a user name and password.  I agree not to: (a) create an account for anyone other than myself without permission, (b) share my password, or (c) do anything else that is reasonably likely to jeopardize the security of my account.  I understand that I am solely responsible for any unauthorized use of my login credentials.
  • I agree to act with honesty, forthrightness and integrity throughout the admissions process. I will behave professionally throughout the application process, including in my interactions with ADEA AADSAS staff, school admissions staff and admissions committees.
  • I authorize the ADEA AADSAS to disclose my information to (a) a limited number of third-party organizations that are involved in the application process, including ADEA AADSAS’ third-party service providers, and (b) tuition assistance services that request this information, such as those that use information to identify and contact applicants who may be eligible for scholarships.
  • I have read, reviewed, understand, and agree to the use and disclosure of my information as outlined in the ADEA Privacy Statement found within the ADEA AADSAS instructions and/or on the ADEA website.
  • I understand that an official transcript is required by the ADEA AADSAS for all college level institutions I have previously attended, and that failure to provide these required documents may cause my application to remain incomplete. By submitting my ADEA AADSAS application, I am indicating that I have requested official copies of my college level transcripts be sent directly to the ADEA AADSAS.
  • I understand that beginning on March 1 and thereafter, when considering multiple offers of acceptance, I should hold only one position by accepting the offer of one dental school and declining other offers. After this time, if I hold offer(s) at more than one dental school, my status will be shared with all applicable schools and may result in offers being changed or revoked. 
  • By checking this box, you are indicating that you have read and agree to the statements above and that the information provided in this application is accurate and complete.  Failure to provide accurate and complete information may jeopardize your application.

 

The American Dental Association Principles of Ethics and Code of Professional Conduct states:

The dental profession holds a special position of trust within society. As a consequence, society affords the profession certain privileges that are not available to members of the public-at-large. In return, the profession makes a commitment to society that its members will adhere to high ethical standards of conduct. These standards are embodied in the ADA Principles of Ethics and Code of Professional Conduct (ADA Code). The ADA Code is, in effect, a written expression of the obligations arising from the implied contract between the dental profession and society.

Members of the dental profession voluntarily abide by the ADA Code in the interest of protecting patients and maintaining the trust of society as a whole. Submission of an application to a dental education program is the first step in the process of becoming a member of the dental profession. With the application comes the obligation to uphold the highest level of honesty and ethical behavior. An applicant is to be held to the same high standards for truth, full disclosure, and accuracy in the application process as a member of the dental profession is expected to aspire to in their capacity as a member of the profession. Applicants to pre-doctoral dental educational programs are expected to understand and comply with the standards expressed in this statement in their applications for admission to dental school and their applications to take the DAT.

Behavior that results in misconduct or irregularity in the dental education program admissions process is a very serious matter. An applicant who acts unethically risks being denied admission to dental education programs. Moreover, such unethical actions, if disclosed after enrollment in a program or at the beginning of dental practice, can result in more serious outcomes. It is important that applicants understand the significance of exhibiting professional behavior throughout their careers, starting with the application process.

ADA and ADEA expect strong ethical behavior in all persons who are and who aspire to become members of the profession of dentistry. Applicants may contact both associations for more information about their policies and procedures applicable to misconduct and irregularities in the dental school admissions process.

What happens if I say no to the release statements?
If you select no to the presubmission release (on the account creation page), dental schools will not be able to view your name and contact information until you submit the application. Conversely, if you select yes, only your name and contact information will be displayed.

By selecting no to the advisor release, the health professions advisor on your campus will not be able to view your application to assist you in your application.

All applicants must agree to the ADEA AADSAS release statement in order to submit the application.