ADEA AADSAS℠ Application Instructions



Letters of Evaluation

Letters of evaluation are required as part of a complete application, although the ADEA AADSAS online application can be submitted while letters of evaluation request are in process. Letters of evaluation are traditional recommendation letters written by a person qualified to recommend a person to dental school.

Applicants may submit a maximum of four individual letters of evaluation or one committee letter/report plus the option of one additional individual letter. In the ADEA AADSAS application, the applicant should list the individuals who will write letters and the format each evaluator will use, and check the appropriate box to indicate if the letter is a committee letter/report.

Letters of evaluation can be sent in two formats:

  • Electronic (preferred).
    As soon as the evaluator's name and email address are provided, the evaluator will receive an email from ADEA AADSAS directing him or her to the ADEA AADSAS Evaluator's Portal.
  • Paper.
    The applicant provides the Letter of Evaluation Request Form to the evaluator, who attaches the form to his or her letter and mails it to ADEA AADSAS at the address provided on the Letter of Evaluation Request Form.

There are two types of letters that evaluators can submit:

  • Individual letter (counts as one letter): This type of letter is an evaluation of the applicant completed by a single evaluator.
  • Committee Letter/Report (counts as three letters): This composite letter consists of a cover letter from an advising office and a collection of individual letters that are attached. With composite letters, the advising office serves as a central collection service for the applicant, but does not make additional assessments of the candidate.

Tip: If the applicant forgot to indicate in the Evaluators section that an individual is submitting a Committee Letter/Report, the applicant needs to delete the evaluator, re-enter the information correctly and save. If submitting an electronic letter of evaluation, the evaluator will receive a new email indicating that the applicant is requesting a letter of evaluation. If the evaluator is submitting a paper letter, the applicant needs to delete the evaluator, correctly re-enter the evaluator„s information, print and provide the evaluator with a new Letter of Evaluation Request Form.

Letters of Evaluation Waivers

The Family Education Rights and Privacy Act of 1974 (FERPA) provides applicants the right to access letters of evaluation written after January 1, 1975 unless they choose to waive their right of inspection and review. Prior to requesting an evaluation, ADEA AADSAS applicants are required to indicate if they wish to waive their rights to each evaluation.

ADEA AADSAS does not release any letters of evaluation to applicants regardless of wavier status.

Applicant Authorization

Within the Evaluators Section applicants must agree to one of the following statements prior to submitting the evaluation request:

  • I waive my right to access the attached letter of evaluation.
    The following explanation is given to the applicant for this statement:
    By “waiving your right to access,” applicants do not have the right to read the evaluation once completed by the evaluator.
  • I do not waive my right to access the attached letter of evaluation.
    The following explanation is given to the applicant for this statement:
    By not “waiving your right to access,” applicants have the right to read the evaluation once completed by the evaluator.

Occasionally, an applicant will forget to check the wavier box in the ADEA AADSAS application, even though the applicant has already signed a wavier with the evaluator or the health professions advising office. If the applicant has indicated the wrong wavier status, the applicant must delete the evaluator, correctly re-enter the evaluator„s name and other information and save. A new email requesting a letter of evaluation will be sent by ADEA AADSAS to the evaluator. If submitting a paper letter of evaluation, the applicant must delete the evaluator, correctly re-enter the evaluator„s information, print and provide the evaluator with a new Letter of Evaluation Request Form.