Submitting your application

Once you have completed all of the required sections of ADEA AADSAS, you can submit the application. The application can be submitted before ADEA AADSAS receives your documents.

All applicants are encouraged to submit the application as early as possible in the cycle, well in advance of posted deadline dates. Applicants who submit early—usually sometime in the summer—are more successful in being invited to interviews.

Please be advised that there may be additional program/school-specific admissions requirements due by the dental school deadline date in order for the applicant to be considered for admission by that dental school.

The ADEA AADSAS deadline listed for each dental school indicates the date by which the application must be received by ADEA AADSAS. Dental schools will consider for admission those applicants whose ADEA AADSAS applications are received at ADEA AADSAS by 11:59 p.m. Eastern Time on the deadline date.

Once the application is submitted and all documents are received, there is a processing window of four to six weeks that occurs before the application is considered complete by the schools. 

Some dental schools require applicants to send additional information directly to the dental school. This can be (1) information required of all applicants or (2) information required of a subset of applicants as defined by the dental school. In both cases, requests from the dental schools should be fulfilled. Review the Supplemental Materials table in the application, and check with each dental school for more information on supplemental applications.

Send only required documents to ADEA AADSAS. Any other documents received by ADEA AADSAS, including supplemental materials requested by specific dental schools, will be considered unrelated materials. ADEA AADSAS will not return unrelated materials, nor forward the unrelated materials to designated dental schools. Examples of unrelated materials include resumes, photographs, writing samples, certificates and other nonrequired documents.

The application fee for ADEA AADSAS depends on the number of dental schools an applicant applies to. The fee is $245 for the first dental school and $98 for each additional dental school designation. After submitting the application, additional dental schools can be selected and paid for at a later date.

Payment for the ADEA AADSAS application is by credit card (VISA, MasterCard, American Express or Discover) only.

Some dental schools request an additional fee (supplemental) after the completed ADEA AADSAS application. Do not send the supplemental fees to ADEA AADSAS. Supplemental fees should be sent directly to the dental school(s).

After you electronically submit your application to ADEA AADSAS, a PDF of your full application* including your ADEA AADSAS Application Coversheet, also known as the Holistic Coversheet, will be automatically generated, and can be downloaded and saved. The coversheet it includes applicant identifying information, GPA calculations for each course subject designation, U.S. DAT and Canadian DAT scores, undergraduate and graduate degree information for schools that were selected as the primary degree-granting institutions and up to three preselected professional experiences per category.

*The PDF does not include letters of evaluation. 

Your application is considered complete and ready to process when ADEA AADSAS has received:

  • Your submitted online ADEA AADSAS application
  • Official transcripts from every college and university attended
  • ADEA AADSAS processing fee
Once an application is complete (submitted and all transcripts are received), it is put in a queue to be verified. Verification is a process in which ADEA AADSAS staff match manually entered coursework and official transcripts to ensure no errors were made. Verification also allows ADEA AADSAS to calculate grade point averages (GPA) using a standard calculation for all applicants.

Does ADEA AADSAS give refunds?
A vital part of the process is that the full instructions are read and the application is reviewed to ensure the necessary steps are taken to complete the application. Once an application is submitted, a refund is typically not granted. In special circumstances, though, refund requests will be reviewed. Applicants must submit a brief, written request within 30 calendar days of the end of the cycle to ADEA reserves the right to grant or deny requests at its own discretion. Any refund granted will be returned to the applicant in the format it was paid. Re-applicants accepted after June 1 to the previous cycle can request a refund; requests must be made within two weeks of the acceptance, which will be verified by ADEA AADSAS staff.

How do I know my application has been submitted?
After clicking “submit and pay” and completing all of the steps, you will receive a confirmation email and notification to your application message inbox that your application was submitted.

I have received my final grades for current courses, but transcripts are not yet available. Should I wait to submit the application until ADEA AADSAS receives the updated transcript?
You have two choices in this case:

  1. You may list your current courses as completed on your online application, and wait to submit your application until ADEA AADSAS has received the updated transcript, which will cause a delay in your application. Please note that once all materials have been received, it may take four weeks for your application to be verified. ADEA AADSAS recommends that all information arrive at ADEA AADSAS at least four weeks prior to your earliest deadline.
  2. You may leave the course listed as in-progress on your ADEA AADSAS application and submit your application. In this case, you would send the transcripts with only the completed courses to ADEA AADSAS and, once the in-progress courses are complete, either update your information during one of the Academic Update periods or send updated transcripts directly to the schools to which you are applying. This would avoid a delay in your application, and this is not an uncommon practice.

When should I submit my application?
Submit your application early—at least four weeks before the first deadline of the schools you are applying to. Applicants who complete their application in the summer are more likely to be successful. Transcripts and letters should also be received early so the application can be fully processed by the school’s deadline.