The policies of the American Dental Education Association (ADEA) that govern the ADEA American Association of Dental Schools Application Service (ADEA AADSAS) are recommended by the ADEA AADSAS Task Force, an official committee of the Association. ADEA AADSAS makes every effort to process and transmit application materials to dental schools designated by the applicant. ADEA, however, assumes no responsibility for delays in processing application materials caused by the applicant's failure to follow instructions or by circumstances beyond ADEA AADSAS's control. It is the applicant‟s responsibility to monitor his or her ADEA AADSAS application and report any discrepancies or problems.
ADEA does not discriminate on the basis of sex, race, color, creed, religion, national origin, marital status, age or handicap. Such information in the ADEA AADSAS application is requested only for the purpose of gathering and reporting applicant flow data, or to confirm information used to process the application.
ADEA Application Services Refund Policy
It is a vital part of the process that the full instructions are read and the application is reviewed to ensure the necessary steps are taken to complete the application. Once an application is submitted, refunds are typically not granted. In special circumstances, though, refund requests will be reviewed. Applicants must submit a brief, written request within 30 calendar days of the end of the cycle to firstname.lastname@example.org. ADEA reserves the right to grant or deny requests at its own discretion. Any refund granted will be returned to the applicant in the format it was paid.
Reapplicants accepted after June 1 to the previous cycle can request a refund; requests must be made within two weeks of the acceptance which will be verified by ADEA AADSAS staff.
ADEA Privacy/Confidentiality Statement
The American Dental Education Association (ADEA) will generally
not release personally identifiable data without the permission of the
individual involved. Except as described below, information about individual
applicants and matriculates is not shared with anyone outside of ADEA in a way
that would permit individual identification.
Information about applicants is disclosed to the schools
and/or programs to which a student applies using one of ADEA’s centralized
application services. Information about applicants who use one of ADEA’s
centralized application services may also be disclosed to a limited number of
third-party organizations that are involved in the application process and
tuition assistance services, such as those that use information to identify and
contact applicants who may be eligible for scholarships. Applicants to one of ADEA’s centralized
application services will be required to release their application information
and supporting documents by agreeing to the Release Statement and Code of
Conduct within the application.
Application data submitted by an applicant will generally not
be shared with third-party individuals or organizations. ADEA will only discuss
an application with the applicant and the applicant's designated schools and/or
programs. Staff will not discuss an application with a parent, spouse,
relative, friend or employer of the applicant. ADEA reserves the right to
release information from an applicant or matriculate’s file to: (i) respond to
information requests by law enforcement or other governmental authorities; (ii)
comply with any law, regulation, enforceable subpoena or other legal process,
or court order; (iii) investigate or prevent security threats, fraud, malicious
activity, or inappropriate, unauthorized, or illegal activity involving ADEA’s
services or computer networks; or (iv) enforce or protect ADEA’s rights and
property. In such circumstances, personal information may be disclosed without
notice to the individual applicant or matriculate.
ADEA may disclose to the public data that it gathers through
its centralized application services in aggregate de-identified form. ADEA
reserves the right to use applicant data, including individually identifiable
applicant data, for its own purposes, including research purposes. However, in publishing research, ADEA will
not include individual applicant information.
(Updated as of November 2015)