ADEA AADSAS Application Instructions

ADEA Policies

The policies of the American Dental Education Association (ADEA) that govern the ADEA American Association of Dental Schools Application Service (ADEA AADSAS) are recommended by the ADEA AADSAS Task Force, an official committee of the Association. ADEA AADSAS makes every effort to process and transmit application materials to dental schools designated by the applicant. ADEA, however, assumes no responsibility for delays in processing application materials caused by the applicant's failure to follow instructions or by circumstances beyond ADEA AADSAS's control. It is the applicant‟s responsibility to monitor his or her ADEA AADSAS application and report any discrepancies or problems.

ADEA does not discriminate on the basis of sex, race, color, creed, religion, national origin, marital status, age or handicap. Such information in the ADEA AADSAS application is requested only for the purpose of gathering and reporting applicant flow data, or to confirm information used to process the application.

ADEA Application Services Refund Policy

It is a vital part of the process that the full instructions are read and the application is reviewed to ensure the necessary steps are taken to complete the application. Once an application is submitted, refunds are typically not granted. In special circumstances, though, refund requests will be reviewed. Applicants must submit a brief, written request within 30 calendar days of the end of the cycle to ADEA reserves the right to grant or deny requests at its own discretion. Any refund granted will be returned to the applicant in the format it was paid.

Reapplicants accepted after June 1 to the previous cycle can request a refund; requests must be made within two weeks of the acceptance which will be verified by ADEA AADSAS staff.

ADEA Privacy/Confidentiality Statement

The American Dental Education Association (ADEA) will prevent the exposure of confidential personal data without the permission of the individual involved. Except for ADEA aggregate research, directory information and communications with participating schools and/or programs as a part of the application and record keeping process, information about individual applicants and matriculates is not shared with anyone in a way that would permit individual identification.

Application data submitted by an applicant will not be shared with third-party individuals or organizations. ADEA will only discuss an application with the applicant and the applicant's designated schools and/or programs. Staff will not discuss an application with a parent, spouse, relative, friend or employer.

Information about applicants is, of course, disclosed to the schools and/or programs to which a student applies. Applicants to one of ADEA‟s centralized application services will be required to release their application information and supporting documents by agreeing to the Release Statement and Code of Conduct within the application.

Application data gathered by ADEA in the process of providing its centralized application services will only be reported in aggregate form so as not to divulge student-specific demographic information. ADEA will use this data to perform analysis on the national applicant pool and might use individual applicant information in the analysis, but will ensure that individual applicants will not be identified.