Hotel & Travel Information

The Gaylord Palms Resort & Convention Center is the official headquarters hotel for the 2018 ADEA Annual Session & Exhibition. 

Gaylord Palms Resort & Convention Center
6000 W Osceola Pkwy
Kissimmee, FL 34746

Make a Hotel Reservation

Room Rate

The $234 hotel fee is inclusive of the mandatory resort fee. The resort fee includes wireless internet access in guest rooms, daily newspaper, two (2) bottles of Dasani© water, use of Fitness Center, in-room high-speed Internet access, complimentary local and toll-free calls (up to 20 minutes), and scheduled shuttle service to Walt Disney World theme parks.


All rates are per room, per night and are subject to a 7% room tax and 6% occupancy tax. Rates are available three days before and after the conference, based on availability. Reservations may be made online or by calling (877) 491-0442. 

The deadline for all reservations is Wednesday, February 7, 2018 at 11:59 p.m. Eastern Time. There is no guarantee of conference rates or room availability for reservations made after this date.

Suites are not included in the ADEA group block; therefore, online booking is unavailable for suites and certain room types. Please contact the Gaylord Palms Resort & Convention Center Group Reservations Team to confirm rates and availability for room types not listed online.


A deposit by major credit card is required at the time of booking. A deposit equal to one night’s guest room rate is required to hold each guest’s reservation. The deposit confirms the reservation for the dates indicated, and, upon check-in, will be applied to the guest’s folio. All deposits will be charged at the time the reservation is made.

Guests may change reservations prior to arrival without penalty. 

Cancellations must be received by the hotel 72 hours prior to reserved arrival date. Deposits paid by individuals are only refundable if notice is received at least 72 hours prior to reserved arrival date and a cancellation number is obtained. Guest may change or cancel reservations by phone or via electronic means available.

Early Departures:
An early departure fee of one night’s stay will apply for any individual reservation if a guest checks out of the hotel prior to the confirmed checkout date. During check-in, the hotel will confirm each individual guest’s departure date. Guests may, at that time or prior to check-in, change their departure dates without penalty.

If an event occurs that requires a guest to depart from the hotel earlier than the confirmed departure date, the hotel may waive the fee.

ADEA is unable to accept or process hotel changes or cancellations.

Check-in time is 3:00 p.m. and check-out time is 11:00 a.m. Guests arriving before 3:00 p.m. will be accommodated as rooms become available.

When using a debit card during check-in, your bank will immediately withhold the authorized amount equal to your entire stay plus incidentals from your checking account. It may take up to 10 business days for release of any holds.

The Orlando International Airport (MCO) is the closest airport to the conference site and is the recommended airport. It is located approximately 19.2 miles from the Gaylord Palms Resort & Convention Center.

How do I get to and from the airport?
A cab ride from MCO to the hotel costs approximately $59 (estimate fare) for one person, one way, or $59 (estimate fare) for two people.

Gaylord Palms partners with Mears Transportation, a company providing Orlando transport service for over 60 years, to ensure you have a top-notch experience. A member of Mears Transportation can bring you from Orlando International Airport to the hotel as part of their 24-hour airport shuttle service. There is a charge for the service. To secure your shuttle reservation, call Mears Transportation's 24-hour reservations line at (407) 423-5566.

If I drive, how do I get there, and where do I park?
Driving directions are available here. Valet parking for overnight guests is available for $33 per night. Self-parking for overnight guests is available for $22 per night.

Are travel provider discount codes available? 
Yes, the following discount codes are valid for travel to and from Orlando from 3 days before the meeting starts through 3 days after the meeting ends, based on availability. 

  • United Airlines: Book online via using ZCODE: ZEGK and Agreement Code 918894, or call United Reservations Meetings Desk at 800-426-1122 and provide the Z Code and Agreement Code. 
  • Delta: Book online at and provide the Meeting Code NMRB3, or call Delta reservation Desk at 800-328-1111 and provide the Meeting Code.
  • Alamo Car Rentals: Book online at and provide the CD number CD#LEADERS, or call Alamo at 844-354-6962 and provide the CD number.
  • Hertz Car Rentals: Book online at and provide the CD number CD#1170024, or call Alamo at 800-654-3131 and provide the CD number.


Starting January 22, 2018, passengers who have driver’s licenses issued by a state that is not yet compliant with REAL ID and that has not received an extension will need to show an alternative form of acceptable identification for domestic air travel. You can check if your state is REAL ID compliant at  

About REAL ID: Passed by Congress in 2005, the REAL ID Act established minimum security standards for state-issued driver’s licenses and identification cards and prohibits federal agencies, like TSA, from accepting licenses and identification cards for official purposes from states that do not meet these standards. To learn more, download a factsheet or view FAQs

ADEA does not contract with third-party reservation services. Neither ADEA nor the Gaylord Palms Resort & Convention Center will call members to solicit reservations. It has been brought to our attention that companies with no business relationships with ADEA or the Gaylord Palms Resort & Convention Center have contacted members. For your own protection, do not make reservations through an unknown housing or travel company.

If you have been approached by a third-party company purporting to sell you a room at the Gaylord Palms Resort & Convention Center for the 2018 ADEA Annual Session & Exhibition, do not provide them your credit card information. Instead, collect the name of the business and its URL and phone number and forward this information to ADEA’s Meeting, Conference and Event Technology.