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Important notes

• Registration is an online process only.
• ADEA accepts American Express, MasterCard, Visa, and Discover, as well as checks.
• Checks must be in U.S. dollars, drawn on a U.S. bank.
• The last day to register online is February 25, 2011. After February 25, 2011, you must register on site. Onsite registration fees will apply.

ADEA Membership categories

Member or student member

To register as an ADEA member and get the discounted rate, your membership must be active when you register. If you wish to join ADEA to take advantage of member rates, visit www.adea.org/join or call 202-289-7201, ext. 195. If your membership application with dues (if applicable) has not been processed by the time you register, you will be charged the nonmember rate. If you have already paid the member rate for registration by check, you will receive an invoice for the balance due, which must be paid to receive your badge.

Student nonmember

To register as a student nonmember, you must be enrolled full-time in a recognized academic institution, not hold an academic appointment, and send proof of student status (a letter from an advisor or a dean) with the registration form. Those registering in advance must mail proof with the registration form. Nonmember students registering on site must bring proof of student status.

Retired member

To register as a retired member, verification of retirement from full-time employment and payment of ADEA dues for 25 consecutive years is required. A retired nonmember must pay the full nonmember registration fee.

Guest Policy

A guest at an ADEA meeting is defined as a spouse, partner, friend, or adult child (18 years and over). A guest badge admits the guest only to social events as noted in the event program.

A dental education colleague who will attend educational and professional programming may not register as a guest. He or she must pay the appropriate registration fee.

Housing questions:

If you have any problems with the housing process, please contact Ms. Monique Morgan, ADEA Registration and Awards Event Coordinator, at 202-289-7201, ext. 186, or morganm@adea.org or click here for hotel information.

Exhibitors

If you would like to exhibit at the 2011 ADEA Annual Session & Exhibition contact Simone Smith at smiths@adea.org or 202-289-7201, ext. 196.

Registration fees for commercial exhibitors (excluding educational exhibitors)

Commercial Exhibitors are eligible to receive four complimentary registrations per booth ($1,200 value per booth), for use by registered company employees who are staffing the booth. The registrations are not limited to the exhibit hall, and exhibitors are encouraged to participate fully in ADEA Annual Session & Exhibition programming.  All exhibitors have full access to the ADEA Annual Session & Exhibition (excluding ticketed events, which are available at an additional cost). Any additional registrations will be at the full registration price.

Educational Exhibitor booth personnel must register for the meeting and pay the appropriate registration fee. Educational exhibitors are not eligible for complimentary registration. No educational exhibitor who will serve as a representative in the booth may register as a “Guest.”

It is the responsibility of the exhibiting company to request use of those complimentary registrations, either by submitting the Exhibitor Registration Form (which will be sent to the contact person listed on the Exhibit Application prior to January 9, 2011) or by registering on site. Verify that you will be one of the complimentary registrants for your company BEFORE you register! If you will not be a complimentary exhibit registrant, please register and pay the appropriate registration fee. If any booth personnel who have paid the registration fee are later identified as receiving a complimentary meeting registration, a $75 processing fee per person will be deducted from the refunded registration fee. All refunds will be processed after the 2011 ADEA Annual Session & Exhibition. If you have any exhibition questions, contact Ms. Simone Smith, ADEA, Exhibits Manager, at 202-289-7201, ext. 196.

Registration for special events

For events where reservations are required, you may reserve your space during the registration process. Where attendance is limited, reservations will be made on a first-come, first-served basis. Tickets for events you have successfully reserved will be included in the registration packet you receive when you arrive at the 2011 ADEA Annual Session & Exhibition. Ticketed events requiring payment must be paid for within 24 hours of reservation, or the reservation will be cancelled.

Requests for cancellations and refunds of registration fees for special events must be received by ADEA on or before January 29, 2011. No refund or credit will be made for cancellations received after the deadline.

Substitutions

ADEA does not allow substitutes for meeting registrations. Registration fees cannot be transferred to another person. Anyone who registers but is unable to attend the meeting must cancel, and fees will be refunded if the request is received on or before January 29, 2011. If someone is attending in your place, he or she must complete his or her own registration.

Letters of invitation

ADEA will be pleased to issue an invitation letter upon your request on the registration form. You must be registered for the 2011 ADEA Annual Session & Exhibition, and payment must be verified before the letter will be sent. Those needing an invitation letter to obtain a visa are urged to register for the meeting as early as possible. Please note: An invitation is not a commitment on the part of ADEA to provide any financial support.

Onsite services

Advance registration is strongly advised. If you miss the advance registration deadline of February 25, 2011, you must pay the onsite registration fee. After February 25, you must register on site. Payment in full must be made at the time of onsite registration. All participants registered in advance may pick up registration materials and conference bags on site during registration hours beginning on Friday, March 11, at 3:00 p.m.

Onsite Registration Hours and Information and ADEA House of Delegates Booth

Manchester Grand Hyatt

Friday, March 11 3:00 – 6:00 p.m.

Saturday, March 12 7:00 a.m. – 5:00 p.m.

Sunday, March 13 7:00 a.m. – 5:00 p.m.

Monday, March 14  7:00 a.m. – 5:00 p.m.

Tuesday, March 15 8:00 a.m. – 4:00 p.m.

Wednesday, March 16 8:00 a.m. – noon (ADEA Information & House of Delegates Booth Only)

Payment

ADEA accepts American Express, MasterCard, Visa, Discover, and checks in U.S. dollars drawn on a U.S. bank. Payment must be received at the time of registration. If payment is not received prior to arriving on site, you will be charged the onsite registration fee. ADEA will not bill you. Your registration is not complete until payment has been received.

Financial disclaimer for credit card payments

ADEA reserves the right to charge the correct amount if it is different from the total payment you enter during the registration process.

2011 ADEA Annual Session & Exhibition registration cancellation policy

All registrations and reserved special events are subject to the ADEA cancellation policy. ADEA must receive your meeting cancellation in writing no later than January 29, 2011, to process any refund of your ADEA meeting registration. A $75 processing fee will be deducted from the refund, which will be issued after the meeting has concluded. A cancellation received after January 29, 2011, is not eligible for refund or credit.

Telephone cancellations are not accepted. We must receive a written request.

Refunds or credits will not be given for failure to attend, late arrival, unattended events, or early departure.

ADEA refund policy

All refunds will be processed within 30 days after the 2011 ADEA Annual Session & Exhibition ends.